The “grand total of participants” covers all supported participants, including those for whom the common output indicators covering personal non-sensitive data could not be collected or are incomplete.
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In order to be included in the aggregates for reporting indicators and for drawing representative samples, records have to be complete for all non-sensitive personal data (gender, employment status, age, education level, and household situation) excluding homelessness and from rural areas. Incomplete records should be included only in the grand total of participants figure.
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No. Even though Art. 50(2) of the CPR (Regulation (EU) No 1303/2013) states that “data transmitted shall relate to values for fully implemented operation and also, where possible, having regard to the stage of implementation, for selected operations", Art. 5 (3) of the ESF Regulation (Regulation (EU) No 1304/2013) derogates from it and states that “data transmitted for output and result indicators shall relate to values for partially or fully implemented operations". Thus, the data being reported do not necessarily have to come from fully implemented operations but can come from operations which are still on-going. Example: an operation runs for 2 years. The first year, 100 people participate in the training offered in the context of this operation and the second year 500 people participate. In year 1, the managing authority can report 100 people entering and in year 2 they can report 500 people entering. They do not need to wait for year 2 (when the operation is fully implemented) to report the total of 600.
Note that the data for each indicator collected from partially and fully implemented operations shall be reported in one single data set, i.e. data stemming from fully implemented operations do not need to be reported separately from data stemming from partially implemented operations. In case the monitoring system includes operations that are only partially implemented, the system should be able to identify those participation records which stem from partially and which stem from fully implemented operations.
For further guidance see section 3 and Annex D (section 2.3.2) of the EC Guidance document on Monitoring and Evaluation.
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No. All common indicators should cover all persons supported under the investment priority that fulfil the relevant definitions. The common output indicator "above 54 years of age" should therefore cover all supported persons who are above 54 years old irrespective of their employment status. Selective reporting is not permissible.
If you need to monitor the specific target group more closely, then the common output indicator “above 54 years of age who are unemployed, including long-term unemployed, or inactive not in education or training indicator” will exclude those (aged over 54) who are employed. If this is still not precise enough for effective monitoring of the specific target group then you could establish a programme-specific output indicator for participants who are "above 54 years of age and unemployed ".
Note that such a programme-specific indicator would not require the collection of additional data; it could be generated by cross-tabulating the data from the relevant common indicators ("unemployed, including LTU" and "above 54 years").
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Common immediate result indicators listed in Annex I of the ESF Regulation are five separate indicators and the results are not mutually exclusive, i.e. if more than one result apply to an individual participant, then all relevant results should be recorded. For example, participants may gain a qualification during the ESF supported operation and then find a job on leaving and should then be counted under both of the relevant result indicators. Further explanation of each of the four indicators can be found in Annex C1 and D of the EC Guidance document on Monitoring and Evaluation.
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No. Values for all common indicators listed in Annex I and Annex II of the ESF Regulation (Regulation (EU) No 1304/2013), as well as all programme-specific indicators have to be reported for all investment priorities chosen. Zero values should be reported in case no value was recorded under that indicator in the investment priority concerned. Note that every reported participation record should include data for each of the common output indicators covering at least personal non-sensitive data (i.e. employment status, age, education, gender and household situation). In case of any missing non-sensitive data then the participation record should be considered incomplete and should not be reported in the indicators data (only in the grand total of participants).
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Yes. All indicators on participants should be broken down by gender
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The obligation to collect and store data on individual participants in operations (micro data) applies to all personal data including those dealing with special categories of data according to Article 8 of Directive 95/46/EC (i.e. sensitive data). Zero values may be reported in the case that no relevant value could be recorded under that indicator in the investment priority concerned. There is no derogation in this sense foreseen in the CPR (Regulation (EU) No 1303/2013).
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Values for all common immediate result indicators, which cover all participants, should be reported annually in the AIR. The common longer-term result indicators, which cover only a representative sample of participants, have to be reported only twice: in the 2018 AIR (to be submitted in 2019) and the final report (to be submitted in 2025).
The requirements for YEI result indicators are different in that both immediate and longer-term results are to be reported annually.
Technical assistance priorities are not required to report on common indicators.
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