If a Member State wants to change/update/replace the Paying Agency, it is mandatory to inform the Commission officially about it (art 102 of 1306/2013).
An Official letter to the Commission should be the basis for any changes. Once this letter is received and processed, the new PA name will be available for selection in the next Declaration of Expenditure created in SFC.
For 2018 Accounts, Member State will not have to upload the Management Declaration (MD) as a PDF document anymore, instead you will have to fill a web form for this purpose. (Some other annexes can still be uploaded). This MD web form can be filled by any user with Paying Agency (PA) Update role. However, once completed it will have to be signed by the Director of the Paying Agency.
You can only attach a file to a National Audit Report & to an Audit Control Report when first the OPs have been identified under the 'Programmes covered' section.
The reason is because as long as there are no programmes covered by the NAR & ACR, the system cannot apply document security based on the Funds covered by these Programmes and therefore requires you to have the document update permission for all Funds.
Thus you must first specify the Programmes covered and then you can create documents for your Funds.
That's because the standalone document types (e.g. debit note and the credit note) have no attributes which determine the Fund(s) or the CCI(s). So, we cannot filter on those. Therefore, if you have subscribed for the standalone document type events, you will receive them all. What you could do if you do not want to receive any standalone document type events, is to go to the event registration and in the "event types" page, de-select these event types.
SFC2014 is now sending daily automatic email reminders to users with pending changes in their Event Registration. This is a new feature of release 2.15.0, implemented in production on 20/08/2018.
Unfortunately in the Event Registration module in SFC2014 the pending changes are not highlighted. This means that you cannot see the changes that are still pending. As long as the registration is under revision and changes have not been applied, the email address in the table of contents (on the left side of the screen) will be displayed in red.
Some Control Data documents are defined in SFC as possibly containing personal data. That's why they're encrypted in SFC2014. These documents do not have an ARES Commission reference. To be able to read (download) these documents from SFC you must have the MS Audit Personal Data Read (MSAPDR) role.
Since Declaration of Expenditure 2018Q2, the values of column 3 in the 'Financial Instruments' table are automatically computed based on public expenditures declared for Financial Instruments (articles 59(4)(c); 59(4)(d) or 59(4)(h)) in section 'Expenditure and Adjustments' (= sum column 4, 7' & 8').
Following best practice would be that version 2017.0 contains one CDS for both funds for one Paying Agency. Then you can spread over different files, e.g. per fund or per Control Data type...
If the Commission sets the status of the ACR as 'EC Assessment with observations' you have to reply uploading the document 'MS Reply to Commission observations' in the ACR.
This document is a non-integral one, so you can upload it at any time to the EC once the ACR is sent (for registration of these non-integral documents we need to know the Programmes covered by this ACR and this is only known and stable after the ACR was sent to the Commission).
