08.07.2024: The module on ‘Disaggregated Data on Interventions and Beneficiaries (DIB)’ is now available for testing

The module on ‘Disaggregated Data on Interventions and Beneficiaries’, pursuant to Articles 9 and 10 and Annex IV of Commission Implementing Regulation (EU) 2022/1475, is now available for testing in SFC2021 Acceptance environment https://webgate.acceptance.ec.europa.eu/sfc2021/sfc-fo/home under menu ‘MONITORING > Data on Monitoring and Evaluation > Interventions/Beneficiaries (EAGF, EAFRD)’.

We would like to invite the Paying Agencies and the Coordinating Bodies users to test the creation of DIB version (one by Paying Agency) and the introduction of the information in structured format by uploading  XML or CSV file(s).  

Some examples of XML/CSV files (that need to be adapted) are available as follows:

• CIRCABC -  https://circabc.europa.eu/ui/group/eee95e91-908e-46ae-a186-ef44626bef5e/library/f2014e44-420e-4e38-8bdd-c5d4885e773c
• SFC2021 -  https://sfc.ec.europa.eu/en/2021/support-ms/dib?qt_support_pages=2

The XSD file, that defines the structure of this XML, is also available under the same links.

In order to be able to create a DIB version, upload the XML files (under section ‘General > Documents’) and submit the DIB version to the European Commission, the Member States’ users must have the MS Paying Agency (MSPA) or MS Coordinating Body (MSCB) role for both EAGF and EAFRD. In case the MS users don’t have access to SFC2021 in Acceptance or in case they don’t have the Paying Agency (MSPA) role or the Coordinating Body (MSCB) role, we advise them to contact their MS liaison officer (and precise that the access is for SFC2021 acceptance).

We invite both the MS who will  first report on Financial Year 2023 (non-mandatory reporting , submission deadline = 30/11/2024) and the MS who will report on Financial Year 2024 (mandatory reporting , submission deadline = 30/04/2025) to test the system. For more information on the dates and frequency of data transmission, see Article 15(1)  of Commission Implementing Regulation (EU) 2022/1475.

For this purpose, during the creation of the DIB version, MS will have to select the Financial period accordingly: for 2023, select ‘01/01/2023 – 15/10/2023’ and for 2024, select ‘01/01/2023 – 15/10/2024’.

Please note that even if the MS have reported for Financial Year 2023, they will have also to report for Financial Year 2024 but in this case the reporting period will be  ‘16/10/2023 – 15/10/2024’ instead of  ‘01/01/2023 – 15/10/2024’.

Please also note that in the Acceptance environment, the latest version of the CAP Strategic Plan and APR might not present as the Acceptance Environment was refreshed with Production data in February 2024. This might impact the result of the following validation rules:

• DIB_UPL_110     Validate 'Budget code' (M040) against the last adopted CSP (by EC or by MS) before the end of the Financial period
• DIB_UPL_115     Validate 'Budget code' (M040) against the APR (last version submitted to EC)
• DIB_UPL_208     Validate that the custom unit of measurement reported in M160 was also reported in APR (last version submitted to EC) for the same PUA
• DIB_UPL_230     Validate that all the result variables related to the result indicators defined in last adopted CSP (by EC or by MS) before the end of the Financial Period, are reported
• DIB_UPL_232     Validate that only the result variables related to the result indicators defined in last adopted CSP (by EC or by MS) before the end of the Financial Period, are reported

Please be aware that this is only a testing environment. No data uploaded here will be transferred to the Production environment. The activation of the module in Production is expected for September.

A step-by-step will be available soon on the support portal: https://sfc.ec.europa.eu/en/2021/support-ms/dib?qt_support_pages=0This tutorial with contain explanation on how to create, upload files, validate and submit the DIB version to EC. It will also contain the list of all validation rules that will ensure the consistency of DIB data before their submission to EC.

Please feel free to send any feedback or questions to the SFC2021 Support Team: EC-SFC2021-INFO@ec.europa.eu