Annual Performance Report

Annual Performance Report

PURPOSE

This document describes the actions related to the Annual Performance Report (APR) procedure as described in Article 134(14) of CPR Regulation (EU) No 2115/2021 and Article 150(3) of EAFRD Regulation (EU) No 1307/2013.

REGULATIONS

More detail regarding the regulation of the Annual Performance Report can be found in the "About SFC2021" section of the portal.

ROLES

Roles involved in the Annual Performance Report are:

FUNDS

Workflow

This section shows the lifecycle to create and manage an Annual Performance Report.

Click here to see the Annual Performance Report workflow diagram in high resolution.

Create an Annual Performance Report

1. To create the Annual Performance Report, go to the Monitoring menu and select the Annual Performance Report option:

2. In the search screen click on the Create button to create a new Annual Performance Report:

You are redirected to the Annual Performance Report Creation Wizard:

3. Enter or select the following information:

(1) Select the Financial Period.

The first version of each APR can only be created during the 6 months following the Financial Period. The Financial Period is automatically set by the system based on the current date.

APR version YYYY for which Financial period = 16/10/YYYY to 15/10/YYYY+1, can only be created and submitted from 15/10/YYYY+1 to 15/02/YYYY+2

Exception, for APR version 2023 (first APR), the Financial period = 01/01/2023 to 31/12/2023. The first version of this first APR can only be created from 16/10/2023 to 15/02/2024.

(2) Select the CCI number.

The CCI list contains all the last adopted Programmes versions with a Decision Date smaller or equal to the last day of the Implementing Year. The list contains only versions managed at the User's Node for which the User is registered. The list returns the CCI and the Programme Title and the Programme version.

(3) Select the Source language.

(4) Enter the Title in… native language if necessary.

(5) Enter the Monitoring committee submission date.

(6) Enter the National reference if applicable.

(7) Enter Comments if necessary.

(8) Click on Create.

The status of the Annual Performance Report is Open.

Record/Edit the Annual Performance Report

General

Version Information

Click on the Edit button to edit the Version information if needed:

Officials in Charge

• Click on the Add button to add a new official in charge.

• Clicking on the Edit icon of a row will allow you to modify the information of this official.

• Clicking on the Delete icon of a row will allow you to delete the official in charge selected.

1. Click on the Add button to add a new Official in Charge:

The Edit details pop-up window appears:

2. Enter or select the following information:

(1) Enter the Name.

(2) Enter the Email.

The format of the Email address will be validated by the system and should be unique.

(3) Enter the Phone number.

(4) Select the Language.

(5) Enter the Valid from and Valid until dates.

The Valid until date should be greater than the Valid from date.

(6) Click on Save to save the information.

History

This section shows all the actions that have been taken on the Annual Performance Report since it was created, for example:

Documents

The following documents will be foreseen:

(1) Document can be sent at any time

(2) Document will be automatically sent when the Object is sent

(3) Document automatically created by the system

(4) Document required in the system before a next action can be executed

Upload & Send documents

Multiple documents can be uploaded in the Annual Performance Report.

• Clicking on the Add button will open a pop-up window allowing you to add a new document type with attachments.

• Selecting a document row and clicking on the View icon will allow you to view the document information.

• Selecting a document row and clicking on the Edit icon will allow you to modify the document information. If a document of type 'Other Member State Document' must be sent, you can select the edit icon in order to send the document.

• Selecting a document row and clicking on the Delete icon will allow you to delete the document and all attachements.

1. Click on the Add button to add a new document:

The Edit document details pop-up window appears:

2. Enter or select the following information:

(1) Enter a Document Title for your Document.

(2) Select a Document Type.

(3) Enter a Document Date.

The system automatically fills the field with todays date, but this can be modified.

(4) Enter a Local reference.

(5) Click on the Add button to add a new attachment:

• You can add multiple attachments by clicking on the Add button.

• You can remove unwanted attachments by selecting the attachment and clicking on the Remove button.

The Attached files window becomes editable:

3. Enter or select the following information:

(1) Enter a Title for your attachment.

(2) Select the Type of the document.

It is possible to select from these 4 types: Annex, Cover Letter, Main or Translation.

(3) Select the Language of the document.

(4) Click on Browse to select the file that you want to add as an attachment.

(5) After the attachments are uploaded click on Save.

Send an unsent non-integral document

1. Once the document and attachment(s) have been uploaded click on the Send icon in the row containing the unsent document:

2. Click on Confirm to send the document to the Commission. For completing this action, the User will be redirected to the EU Login signature page:

Delete an unsent document

1. In the row of a previously uploaded unsent document click on the Delete icont to delete the document and associated attachments:

A confirmation window appears:

2. Click on OK to confirm deletion. Click on Cancel to return to the document section.

Validate an uploaded XML document

Find the list of all XML business rules that apply when a User upload an XML file in the system:

Consult an uploaded XML document

1. Click on the arrow to consult the details of the uploaded document:

The file details now appear:

1. Different actions are possible based on the File Status (OK or ERROR):

(1) View the file.

(2) View the list of Errors and Warnings detected in the file.

In case of Warnings only, the File Status will be OK.

(3) View the file with the Errors and Warnings on the corresponding lines.

(4) Delete the file. This feature is useful if a file is used for testing purposes or to delete a file with errors.

Observations

1. Click on the Add button to add an observation:

The Add new observation screen appears:

2. Enter the following:

(1) Enter an observation.

(2) Click on Save to save the information.

1. NARRATIVE PART OF THE ANNUAL PERFORMANCE REPORT

1.1 Summary on the state of implementation of the CAP strategic plan during financial year

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.2 State of implementation of the CAP Strategic Plan by specific and cross-cutting objective

1.2.1 SO1: support viable farm income and resilience of the agricultural sector across the Union in order to enhance long-term food security and agricultural diversity as well as to ensure the economic sustainability of agricultural production in the Union

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.2.2 SO2: enhance market orientation and increase farm competitiveness both in the short and long term, including greater focus on research, technology and digitalisation

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.2.3 SO3: improve the farmers' position in the value chain

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.2.4 SO4: contribute to climate change mitigation and adaptation, including by reducing greenhouse gas emissions and enhancing carbon sequestration, as well as to promote sustainable energy

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.2.5 SO5: foster sustainable development and efficient management of natural resources such as water, soil and air, including by reducing chemical dependency

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Select the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.2.6 SO6: contribute to halting and reversing biodiversity loss, enhance ecosystem services and preserve habitats and landscapes

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.2.7 SO7: attract and sustain young farmers and new farmers and facilitate sustainable business development in rural areas

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Select the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.2.8 SO8: promote employment, growth, gender equality, including the participation of women in farming, social inclusion and local development in rural areas, including the circular bio-economy and sustainable forestry

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.2.9 SO9: improve the response of Union agriculture to societal demands on food and health, including high-quality, safe and nutritious food produced in a sustainable way, to reduce food waste, as well as to improve animal welfare and to combat antimicrobial resistance

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.2.10 XCO: modernising agriculture and rural areas by fostering and sharing of knowledge, innovation and digitalisation in agriculture and rural areas and by encouraging their uptake by farmers, through improved access to research, innovation, knowledge exchange and training

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.3 Horizontal aspects of the implementation of the CAP strategic plan

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

1.4 Derogation from GAEC standards in 2023

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in the text box provided.

(2) Click on Save to save the information.

2. QUANTITATIVE PART OF THE ANNUAL PERFORMANCE REPORT

2.1 Achieved values of result indicators

Data are populated from the XML file upload:

2.2 Realised outputs - unit amounts - additional national financing

2.2.1 Direct Payment interventions

Data are populated from the XML file upload:

2.2.2 Sectoral interventions

Data are populated from the XML file upload:

2.2.3 Rural development interventions

Data are populated from the XML file upload:

2.2.4 Additional national financing

Data are populated from the XML file upload:

2.3 Realised outputs - aggregated values

2.3.1 Aggregated values of output indicators by interventions and units of measurement

Data are populated from the XML file upload:

2.3.2 Aggregated values of output indicators by types of intervention and units of measurement

Data are populated from the XML file upload:

2.3.3 Other aggregated values of output indicators

Data are populated from the XML file upload:

2.4 Alternative unit amounts of reference

2.4.1 Option provided by Article 134(6)(a)

Data are populated from the XML file upload:

2.4.2 Option provided by Article 134(6)(b)

Data are populated from the XML file upload:

2.5 Use of financial instruments in rural development interventions

Data are populated from the XML file upload:

2.6 Information on oilseeds, cotton and transitional national aid

2.6.1 Information on oilseeds

Data are populated from the XML file upload:

2.6.2 Information on cotton

Data are populated from the XML file upload:

2.6.3 Information on transitional national aid

Data are populated from the XML file upload:

Validate the Annual Performance Report

Click on the Validate button to validate the Annual Performance Report:

The system validates the following information:

An example of a validation window:

You can check the list of validation results at any time throughout the Annual Performance Report:

To see the last validation results:

(1) Click on one of the 4 categories: All results, Passed, Warning, Error.

(2) The list of latest validation results for the chosen category is displayed.

After all errors have been resolved the status of the Annual Performance Report becomes Validated.

Prepare Annual Performance Report for send to EC

1. Click on the Prepare for send to EC button to prepare to send the Annual Performance Report to the Commission:

The system will ask you to confirm the send action:

2. Click on Confirm to confirm.

The status of the Annual Performance Report is set to Preparing for send to EC.

Send the Annual Performance Report

1. Click on the Send button to send the Annual Performance Report to the Commission or to an upper Node:

The system will ask you to confirm the send action:

2. Click on Confirm to confirm. For completing this action, the User will be redirected to the EU Login signature page.

On success, the Annual Performance Report version has been sent to the Commission or to an upper Node. When sent, the status is set to Sent.

Request for Revised Annual Performance Report by MS

Follow the steps to request for revised Annual Performance Report by MS:

1. Select the following:

(1) Select the icon with 3 vertical dots.

(2) Click on the Request revision button to request revision from the lower Node.

The system will ask you to confirm the request for revision:

1. Enter the following:

(1) Enter the Reason in the text box provided.

(2) Click on Confirm to save the information.

On success, the status of the Annual Performance Report will be changed to Returned for modification by MS or Returned for modification by EC and the sender is notified of the action and its reason.

Delete the Annual Performance Report

Follow the steps to remove the Annual Performance Report from the system:

1. Select the following:

(1) Select the icon with 3 vertical dots.

(2) Click on the Delete button to remove the Annual Performance Report from the system.

The system will ask you to confirm the delete action:

2. Click on Confirm to confirm or click on Cancel to return to the Annual Performance Report.

Create a New Version of the Annual Performance Report

1. Click on the Create button to create a new version of the Annual Performance Report:

The system will ask you to confirm the creation of a new version:

2. Click on Confirm to confirm. Click on Cancel to return to the Annual Performance Report.

On success, a new version of the Annual Performance Report has been created as a copy of the last version, with a version number identical to the previous and a working version number incremented by one. Its status is set to Open.