If a Member State wants to change/update/replace the Paying Agency, it is mandatory to inform the Commission officially about it (art 102 of 1306/2013).
An Official letter to the Commission should be the basis for any changes. Once this letter is received and processed, the new PA name will be available for selection in the next Declaration of Expenditure created in SFC.
For 2018 Accounts, Member State will not have to upload the Management Declaration (MD) as a PDF document anymore, instead you will have to fill a web form for this purpose. (Some other annexes can still be uploaded). This MD web form can be filled by any user with Paying Agency (PA) Update role. However, once completed it will have to be signed by the Director of the Paying Agency.
Some Control Data documents are defined in SFC as possibly containing personal data. That's why they're encrypted in SFC2014. These documents do not have an ARES Commission reference. To be able to read (download) these documents from SFC you must have the MS Audit Personal Data Read (MSAPDR) role.
Since Declaration of Expenditure 2018Q2, the values of column 3 in the 'Financial Instruments' table are automatically computed based on public expenditures declared for Financial Instruments (articles 59(4)(c); 59(4)(d) or 59(4)(h)) in section 'Expenditure and Adjustments' (= sum column 4, 7' & 8').
Following best practice would be that version 2017.0 contains one CDS for both funds for one Paying Agency. Then you can spread over different files, e.g. per fund or per Control Data type...
Yo have to do 2 different things:
1/ Create a new version of the ACR under the Audit tab and update it as needed in SFC2014, then send it again to the Commission.
2/ Create a new version of the Assurance package in the Accounts module in SFC2014. Update the link of the ACR with the new version and send it to the Commission.
When a document is submitted to EC within an Annual Accounts previous version (for instance version 2017.0), the section to which the document belongs become 'not modifiable' in the next Accounts versions (2017.1, 2017.2, etc). Thus, the section name will be displayed in light grey.
In case you would like to submit other documents for this section, you will need to ask EC (through the Support Team) to set this section modifiable again.
Exceptions: the 'General>Document' section and the 'X-table data' section are always modifiable.
FAQ for creation and submission of Accounts EAFRD/EAGF in SFC2014
