European Innovation Partnership

European Innovation Partnership

PURPOSE

This document describes the actions related to the European Innovation Partnership projects (EIP) procedure for EAFRD as described in Title II, Article 13 of Commission Implementing Regulation (EU) 2022/1475 of 6 September 2022 laying down detailed rules for implementation of Regulation (EU) 2021/2115 of the European Parliament and of the Council as regards the evaluation of the CAP Strategic Plans and the provision of information for monitoring and evaluation.

REGULATIONS

More detail regarding the regulation of the European Innovation Partnership can be found in the "About SFC2021" section of the portal.

ROLES

Roles involved in the European Innovation Partnership are:

FUNDS

Workflow

This section shows the lifecycle to create and manage a European Innovation Partnership.

Click here to see the European Innovation Partnership workflow diagram in high resolution.

Create a European Innovation Partnership

1. To create the European Innovation Partnership, go to the Monitoring > Data on Monitoring and Evaluation menu and select the European Innovation Partnership option:

2. In the search screen click on the Create button to create a new European Innovation Partnership:

You are redirected to the European Innovation Partnership Creation Wizard:

3. Enter or select the following information:

(1) Select the Native/source language.

The list contains all the 23 officials EU languages. The selected language is used by the system to automatic translate in English some of the text fields.

(2) Enter the Title of the project in native language.

(3) The Title of the project in English is automatically provided by the system based on the Title of the project in native language, but it can be edited afterwards.

(4) Main referring CAP Strategic Plan CCI is automatically filled (Read-only) except for Belgium where the User has to select between 2023BE06AFSP001 (for Flanders) and 2023BE06AFSP002 (for Wallonia).

(5) Select the Project status.

(6) Enter the Expected project starting date and the Expected project end date.

(7) Select the Territorial scope.

(8) Enter Comments if necessary.

(9) Click on Create.

The status of the European Innovation Partnership is Open.

Record/Edit the European Innovation Partnership

General

Version Information

Click on the Edit button to edit the Version information if needed:

Officials in Charge

• Click on the Add button to add a new official in charge.

• Clicking on the Edit icon of a row will allow you to modify the information of this official.

• Clicking on the Delete icon of a row will allow you to delete the official in charge selected.

1. Click on the Add button to add a new Official in Charge:

The Edit details pop-up window appears:

2. Enter or select the following information:

(1) Enter the Name.

(2) Enter the Email.

The format of the Email address will be validated by the system and should be unique.

(3) Enter the Phone number.

(4) Select the Language.

(5) Enter the Valid from and Valid until dates.

The Valid until date should be greater than the Valid from date.

(6) Click on Save to save the information.

History

This section shows all the actions that have been taken on the European Innovation Partnership since it was created, for example:

Documents

The following documents will be foreseen:

(1) Document can be sent at any time

(2) Document will be automatically sent when the Object is sent

(3) Document automatically created by the system

(4) Document required in the system before a next action can be executed

(5) Required only if the status of the EIP project is ‘Completed’ – see related Validation rule

Uploading & Sending Documents

Multiple documents can be uploaded in the European Innovation Partnership.

• Clicking on the Add button will open a pop-up window allowing you to add a new document type with attachments.

• Selecting a document row and clicking on the View icon will allow you to view the document information.

• Selecting a document row and clicking on the Edit icon will allow you to modify the document information. If a document of type 'Other Member State Document' must be sent, you can select the edit icon in order to send the document.

• Selecting a document row and clicking on the Delete icon will allow you to delete the document and all attachements.

1. Click on the Add button to add a new document:

The Edit document details pop-up window appears:

2. Enter or select the following information:

(1) Enter a Document Title for your Document.

(2) Select a Document Type.

(3) Enter a Document Date.

The system automatically fills the field with todays date, but this can be modified.

(4) Enter a Local reference.

(5) Click on the Add button to add a new attachment:

• You can add multiple attachments by clicking on the Add button.

• You can remove unwanted attachments by selecting the attachment and clicking on the Remove button.

The Attached files window becomes editable:

3. Enter or select the following information:

(1) Enter a Title for your attachment.

(2) Select the Type of the document.

It is possible to select from these 4 types: Annex, Cover Letter, Main or Translation.

(3) Select the Language of the document.

(4) Click on Browse to select the file that you want to add as an attachment.

(5) After the attachments are uploaded click on Save.

Sending an unsent non-integral document

1. Once the document and attachment(s) have been uploaded click on the Send icon in the row containing the unsent document:

2. Click on Confirm to send the document to the Commission. For completing this action, the User will be redirected to the EU Login signature page:

Deletion of an unsent document

1. In the row of a previously uploaded unsent document click on the Delete icont to delete the document and associated attachments:

A confirmation window appears:

2. Click on OK to confirm deletion. Click on Cancel to return to the document section.

Observations

1. Click on the Add button to add an observation:

The Add new observation screen appears:

2. Enter the following:

(1) Enter an observation.

(2) Click on Save to save the information.

Mandatory Information

Editor/Project coordinator

1. Click on the Edit button to edit information in the table:

The Edit details pop-up window appears:

2. Enter or select the following:

(1) Enter the name of the Editor of the text: person/organisation responsible for delivering the text.

(2) Enter the information for the Project coordinator (lead-partner).

The project partner defined in this section is considered as ‘Lead partner’ and will be displayed in bold in the Project Partners.

(3) Select the Type of Operational Groups partner.

Several Types of Operational Groups partners can be selected.

In case ‘Others’ is selected, the User can specify what this other type of partner is.

(4) Click on Save to save the information.

Project partner(s) (e)

1. Click on the Add button to add project partners in the table:

The Edit details pop-up window appears:

2. Enter or select the following:

(1) Enter the information for the project partner.

(2) Select the Type of Operational Groups partner.

Several Types of Operational Groups partners can be selected.

In case ‘Others’ is selected, the User can specify what this other type of partner is.

(3) Click on Save to save the information.

Practice Abstract (f&g)

1. Click on the Edit button to insert the text in the tables:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the text in Practice Abstract in Native language.

Blank spaces are not counted for the limit of characters.

(2) The Practice Abstract in English is automatically provided by the system based on the Practice Abstract in Native language, but it can be edited afterwards.

(3) Click on Save to save the information.

Keywords (h)

1. Click on the Edit button to make your selection:

The Edit details pop-up window appears:

2. Select the following:

(1) Select at least one Keyword.

(2) Click on Save to save the information.

Additional Funding Source (j)

1. Click on the Edit button to make your selection:

The Edit details pop-up window appears:

2. Select the following:

(1) Select the Additional Funding Source(s).

In case ‘Others’ is selected, the User can specify what this Additional Funding Source is.

(2) Click on Save to save the information.

Geographical Location (l)

1. Click on the Add button to add information in the table:

The Edit details pop-up window appears:

2. Enter or select the following:

(1) Select the Geographical Location Type.

One and only one main Geographical Location is required, but several other Geographical Locations can be provided.

(2) Select the NUTS0 – Country.

The selection of a NUTS0 country is mandatory if the project is Transnational (otherwise it will be proposed automatically to National or Cross-border project).

(3) Select the NUTS3 – Region.

The selection of a NUTS3 region is mandatory if the project is Cross-border or National (otherwise it is optional if the project is Transnational).

The following financial information are mandatory if the project is Transnational or Cross border otherwise for National project, it’s optional (budget will be provided in section 'Total Budget').

(4) Enter a value for the EAFRD Contribution (EUR).

(5) Enter a value for the National Co-Financing (EUR).

(6) Enter a value for the Additional National Financing (EUR).

(7) Enter a value for Other (in EUR).

The category ‘Other’ can be used to list any other type of project contribution(s) besides EAFRD contribution, National co-financing and Additional national financing. User should specify what other type of project contribution(s).

(8) Enter a Description of other type of project contribution(s), if any.

(9) Enter the Total (EUR).

The Total contribution is manually encoded and will be verified by a validation rule (Warning if not equal to the sum of the other allocations).

(10) Click on Save to save the information.

Project contribution to CAP specific objectives (m&n)

1. Click on the Edit button to make your selection:

The Edit details pop-up window appears:

2. Select the following:

(1) Select the Specific Objective(s).

One EIP project should contribute to at least one or several Specific Objectives. The Specific Objectives are the ones used in CAP plan (Article 6 of Regulation (EU) 2021:2115).

(2) Click on Save to save the information.

Total budget (p)

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the Total budget of the project (EUR).

(2) Enter a value for out of which EAFRD (EUR).

(3) Enter a value for out of which national co-financing (EUR).

(4) Enter a value for out of which additional national financing (EUR).

(5) Enter a value for out of which other contribution (EUR).

The category ‘Other’ can be used to list other type(s) of project contributions besides EAFRD contribution, National co-financing and Additional national financing. User should specify what other type of project contributions.

(6) Enter a Description of other type of project contribution(s), if any.

(7) Click on Save to save the information.

Project contribution to Union strategies (q)

1. Click on the Edit button to make your selection:

The Edit details pop-up window appears:

2. Select the following:

(1) Select the Union strategies.

One EIP project should contribute to at least one or several Union strategies objectives.

(2) Click on Save to save the information.

Recommended data

Audiovisual material (a)

1. Click on the Add button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the Title.

(2) Enter the URL.

(3) Enter Additional Comments if necessary.

(4) Click on Save to save the information.

Website (b&c)

1. Click on the Add button to enter the information:

The Edit details pop-up window appears:

1. Enter or select the following:

(1) Enter the Title.

(2) Enter the URL.

(3) Select the type of the URL.

(4) Enter Additional Comments if necessary.

(5) Click on Save to save the information.

Description of project activities (d&e)

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the Description of project activities in Native language.

The Description of project activities in English is automatically provided by the system based on the Practice Abstract in Native language, but it can be edited afterwards.

(2) Click on Save to save the information.

Optional data

Additional practice abstracts (a&b)

1. Click on the Add button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the Title.

(2) Enter the Description in native language.

(3) The Description in English language is automatically provided by the system based on the Description in native language, but it can be edited afterwards.

(4) Click on Save to save the information.

Description of the context of the project (c)

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter the Description of the context of the project (c).

(2) Click on Save to save the information.

Additional information on the project (d)

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter Additional information on the project (d).

(2) Click on Save to save the information.

Additional comments (e)

1. Click on the Edit button to enter the information:

The Edit details pop-up window appears:

2. Enter the following:

(1) Enter Additional comments (e).

(2) Click on Save to save the information.

Validate the European Innovation Partnership

Click on the Validate button to validate the European Innovation Partnership:

The system validates the following information:

An example of a validation window:

You can check the list of validation results at any time throughout the European Innovation Partnership:

To see the last validation results:

(1) Click on one of the 4 categories: All results, Passed, Warning, Error.

(2) The list of latest validation results for the chosen category is displayed.

After all errors have been resolved the status of the European Innovation Partnership becomes Validated.

Prepare European Innovation Partnership for send to EC

1. Click on the Prepare for send to EC button to prepare to send the European Innovation Partnership to the Commission:

The system will ask you to confirm the send action:

2. Click on Confirm to confirm.

The status of the European Innovation Partnership is set to Preparing for send to EC.

Send the European Innovation Partnership

1. Click on the Send button to send the European Innovation Partnership to the Commission or to an upper Node:

The system will ask you to confirm the send action:

2. Click on Confirm to confirm. For completing this action, the User will be redirected to the EU Login signature page.

On success, the European Innovation Partnership version has been sent to the Commission or to an upper Node. When sent, the status is set to Sent.

Request for Revised European Innovation Partnership by MS

Follow the steps to request for revised European Innovation Partnership by MS:

1. Select the following:

(1) Select the icon with 3 vertical dots.

(2) Click on the Request revision button to request revision from the lower Node.

The system will ask you to confirm the request for revision:

1. Enter the following:

(1) Enter the Reason in the text box provided.

(2) Click on Confirm to save the information.

On success, the status of the European Innovation Partnership will be changed to Revision requested by MS and the sender is notified of the action and its reason.

Delete the European Innovation Partnership

Follow the steps to remove the European Innovation Partnership from the system:

1. Select the following:

(1) Select the icon with 3 vertical dots.

(2) Click on the Delete button to remove the European Innovation Partnership from the system.

The system will ask you to confirm the delete action:

2. Click on Confirm to confirm or click on Cancel to return to the European Innovation Partnership.

Cancel the European Innovation Partnership

Follow the steps to cancel the European Innovation Partnership from the system:

1. Select the following:

(1) Select the icon with 3 vertical dots.

(2) Click on the Cancel button to cancel the European Innovation Partnership from the system.

The system will ask you to confirm the cancel action:

2. Click on Confirm to confirm or click on Cancel to return to the European Innovation Partnership.

On success, the status of the European Innovation Partnership will be changed to Cancelled.

Create a New Version of the European Innovation Partnership

1. Click on the Create button to create a new version of the European Innovation Partnership:

The system will ask you to confirm the creation of a new version:

2. Click on Confirm to confirm. Click on Cancel to return to the European Innovation Partnership.

On success, a new version of the European Innovation Partnership has been created as a copy of the last version, with a version number identical to the previous and a working version number incremented by one. Its status is set to Open.