For the collection of the common longer-term result indicators, there are two waves of reporting, and distinct samples with non-overlapping participants should be drawn.
- The first wave (to be reported in the AIR due by 30 June 2019) should cover participants who left operations up to mid-2018. For this wave, sampling might not be possible until end-2018.
- The second wave (for indicators to be included in the final report in 2025) should cover participants who left operations between mid-2018 and 31st December 2023. For this wave, collection might not be possible until mid-2024.
For the two common output indicators "homeless or affected by housing exclusion” and “from rural areas" data shall also be collected based on a representative sample of participants (although collecting and reporting on the full population is certainly considered as representative sampling). These indicators are to be reported only once in the AIR to be submitted in 2017 and the full population to draw the representative sample for the data collection of such indicators must include all participants benefitting from ESF support entering operations up to end-2016. The sampling might not be possible until end 2016.
Note that the YEI longer-term result indicators are to be reported annually and thus representative samples shall be drawn each year. Samples for YEI longer-term result indicators should include participants that left operations 6 months before the reported year ends (i.e. for the AIR to be submitted in 2017, the sample of participants should include participants leaving ESF operations between mid-2015 and mid-2016).
See section 3.1.3 and the summary table on the reporting schedule in section 3.5 of the EC guidance on monitoring and evaluation.