Instrument for Pre-accession Assistance in Rural Development (IPA-RD)
PURPOSE
This document describes the specifications of the Instrument for Pre-accession Assistance in Rural Development (IPA-RD) Programmes under the IPA II Regulation: REGULATION (EU) No 231/2014 of the European Parliament and of the council of 11 March 2014 establishing an Instrument for Pre-accession Assistance (IPA II) and the Commission implementing regulation (EU) No 447/2014 of 2 May 2014 on the specific rules for implementing Regulation (EU) No 231/2014 of the European Parliament and of the Council establishing an Instrument for Pre-accession assistance (IPA II).
IPA-RD Programmes are available for the following countries: Serbia, Montenegro, Turkey, Former Yugoslav Republic of Macedonia and Albania.
REGULATION
More detail regarding the regulation of the Instrument for Pre-accession Assistance in Rural Development (IPA-RD) can be found in 'About SFC2014' section of this portal.
ROLES
Roles involved in the IPA-RD are:
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CC Managing Authority |
Record the IPA-RD Upload the IPA-RD Consult the IPA-RD Delete the IPA-RD Validate the IPA-RD Send the IPA-RD Return the IPA-RD Cancel the IPA-RD Create New Version of IPA-RD |
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CC Audit Authority |
Consult the IPA-RD |
FUNDS
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IPA |
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PRE-CONDITIONS
The CCI number used for the IPA-RD Programme must have been previously Allocated by the Commission.
Workflow
This section shows the lifecycle to create and manage an Instrument for Pre-accession Assistance in Rural Development (IPA-RD).
Create the IPARD (IPA-RD)
|
Remark |
IPA-RD Programmes are available for the following five countries: Serbia, Montenegro, Turkey, Former Yugoslav Republic of Macedonia and Albania. To create the Instrument for Pre-accession Assistance in Rural Development (IPA-RD) you must have Candidate Country (CC) Managing Authority with Update access. When editing a version of an IPA-RD Programme, its status is Open, Ready to send, Sent at the level of the Candidate Country or Returned for modification by CC. The CCI number used for the IPA-RD Programme must have been previously Allocated by the Commission in order for you to create an IPA-RD. |
To access into the Instrument for Pre-accession Assistance in Rural Development (IPA-RD) section, first click on the Programming link in the menu and then on the Instrument for Pre-accession Assistance in Rural Development (IPA-RD) link .
1. Click on the Create new Programme link to create a new IPA-RD.
You are redirected to the Pre-accession Assistance in Rural Development (IPA-RD) creation screen:
2. Enter or Select the following information:
Select a CCI.
The CCI list will contain all allocated CCI codes by the Commission for this Candidate Country.
If the CCI code is not in the list it is because it has not been allocated by the Commission or it has not been requested. For detailed instructions on requesting a CCI number refer to the video guide on our Portal here.
Enter a Title.
The title of the IPA-RD Programme comes from the previously allocated CCI number, but can be overwritten.
Select the First Year.
First Year is pre-filled with 2014 but can be updated. First Year needs to be smaller than Last Year and between 2014 and 2020.
Select the Last Year.
Last Year is pre-filled with 2020 but can be updated.
Click on the Save button to confirm the creation.
The status of the Pre-accession Assistance in Rural Development (IPA-RD) is set to Open.
Record/Edit the IPARD (IPA-RD)
Find all the information to complete each screen of the IPA-RD, below there are the links to the main sections:
- General
- Financial Contribution (2014 – 2020)
General
Version Information
The Version Information contains information on the identification and status of the Pre-accession Assistance in Rural Development (IPA-RD) version; like the CCI, the Title, the Version Number, the Status, the Current Node, etc.
1.
Click on the Edit
button 
to modify the IPA-RD
The edit details form pop-up window appears:
2. Enter or select the following information:
Select the new Title
Select the First Year.
In Version 1, First Year is pre-filled with 2014 but can be updated.
Select the Last Year.
In Version 1, Last Year is pre-filled with 2020 but can be updated.
Click on the Update link the save all the information.
|
Remark |
The CCI can only be updated when Version 1. But it can only be replaced by a CCI with the same Budget Source and Object Sub-Type. The CCI list contains all allocated CCIs of the same Budget Source and Object Sub-Type for the Country of the User's Node. Major amendment, Justification for amendment, CC Amending Decision number, CC Amending Decision date and CC Amending Decision entry into force date are only available in versions > 1. |
Officials in Charge
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Note |
Officials in Charge can be updated at any time, independent from the status of the IPA-RD. |
·
Click on the Add button 
to add a new Official in Charge.
·
Select an official and click in the Edit button to modify the information of this Official.
·
Select an official and click on the Remove button 
to delete the Official in Charge selected.
1.
Click on the Add
button to add a new
Official in Charge
The Edit Details pop-up window appears:
1. Enter the following information:
Enter the Name.
Enter the Email.
Click on Update to save the information.
|
Note |
Commission Officials (email domain "ec.europa.eu") can only be created/updated/deleted by Commission Users. |
History
This section shows all the actions that happened in the IPA-RD since it was created, for example:
Documents
The Documents list shows all documents uploaded against this version of the IPA-RD by the Candidate Country and by the Commission.
The following document types will be foreseen:
|
Description |
Integral |
System |
Required |
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Other Member State Document |
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Snapshot of data before send |
X |
X |
X |
Uploading & Sending Documents
Multiple documents can be uploaded in the IPA-RD.
·
Clicking on the Add button will open a pop up window allowing you to add a new document type
with attachments.
·
Selecting a document row and click in the Edit buttonwill allow you to modify the
document information. If a document of type 'Other Member State Document' must
be sent, you can select the edit button in order to send the document.
|
Remark |
Referential Documents ('Other Member State Document') can be sent at any time independently of the status of the IPA-RD. A document is only visible to the Commission when the sent date is visible:
|
1.
Click on the Add
button to add a new
document.
The document detail pop-up window appears:
2. Enter or select the following information:
Select a Document Type
Enter a title for your Document
Enter a Document Date
Click on the Add button to add a new attachment
·
You can add multiple attachments by clicking on
the Add button
·
You can remove unwanted attachments by selecting
the attachment and clicking on the Remove button
Enter a Title for your attachment.
Select the Language of the document.
Select the file to upload.
Click on Update to save the information or on Update & Send to send the document to the Commission.
The pop-up window closes and the documents are uploaded.
Sending an unsent non-integral document
1.
To send a non-integral document: once the document and
attachment(s) have been uploaded select the document row in the list and click on the Edit button:
2. Click on Update & Send to send the document to the Commission.
|
REMARK |
The Update & Send option is only shown for documents which are not an integral part of the IPA-RD. |
Deletion of an unsent document
1.
Select a row
of a previously uploaded document and click on the Remove button to
delete the document and associated attachments.
A confirmation window appears:
2. Click on Yes to confirm deletion. Click on No to return to the IPA-RD.
Hiding a sent document
|
Note |
Sent Documents can never be deleted, but the sender can decide to hide the content for the receivers in case of an erroneous and/or accidental send. |
1.
Select a row
of a previously sent document and click on the Edit button to hide the document and associated
attachments.
2. Select the Hide Content option and click on Update to hide the Implementation Report document.
Observations
This section is to provide any relevant information to the Instrument for Pre-accession Assistance in Rural Development (IPA-RD).
1. Enter the following information:
Enter an observation.
All users who have Read and Observation permission on the IPA-RD will be able to send an Observation and participate in the conversation.
Click on the Add to save the information.
Financial Contribution (2014-2020)
Per Measure (Working Table)
1.
Clicking on the Edit
button will open a pop
up window allowing you to add the Measures.
The Per Measure Table becomes editable:
2. Enter the following information:
Select a Measure from the list.
Click on the
arrow button 
to add the Measure into the Selected
Measures.
Click on the Update link to confirm and save the information.
The selected Measures will be automatically displayed inside the Table.
|
Note |
A Measure can be deselected clicking on the arrow button << and then on the Update link to save the information. If a measure is deselected << then all financial values concerning this measure for this programme version are removed from the database. Calculation in section 1.1; 1.2 and 2 are updated accordingly. |
M01 – Investments in Physical Assets of Agricultural Holdings
The Tables for the different Measures can be completed and updated.
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 01.
The Table for the Measure 01 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Enter the Private Contribution EUR.
Column 9 Private Contribution EUR is displayed because it is the M01.
Click on the Update to save the information.
|
Note |
Columns 9 Private Contribution EUR and 10 Private Contribution % are only displayed for M01, M03 and M07. |
M02 – Support for the setting up of Producer Groups
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 02.
The Table for the Measure 02 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Click on the Update to save the information.
M03 – Investments in Physical Assets concerning Processing and Marketing of Agricultural and Fishery Products
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 03.
The Table for the Measure 03 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Enter the Private Contribution EUR.
Column 9 Private Contribution EUR is displayed because it is the M01.
Click on the Update to save the information.
|
Note |
Columns 9 Private Contribution EUR and 10 Private Contribution % are only displayed for M01, M03 and M07. |
M04 – Agri-Environment-Climate and Organic Farming Measure
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 04.
The Table for the Measure 04 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Click on the Update to save the information.
M05 – Implementation of Local Development Strategies – Leader Approach
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 05.
The Table for the Measure 05 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Click on the Update to save the information.
M06 – Investments in Rural Public Infrastructure
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 06.
The Table for the Measure 06 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Click on the Update to save the information.
M07 – Farm Diversification and Business Development
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 07.
The Table for the Measure 07 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Enter the Private Contribution EUR.
Column 9 Private Contribution EUR is displayed because it is the M01.
Click on the Update to save the information.
|
Note |
Columns 9 Private Contribution EUR and 10 Private Contribution % are only displayed for M01, M03 and M07. |
M08 – Improvement of Training
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 08.
The Table for the Measure 08 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Click on the Update to save the information.
M09 – Technical Assistance
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 09.
The Table for the Measure 09 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Click on the Update to save the information.
M10 – Advisory Services
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 10.
The Table for the Measure 10 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Click on the Update to save the information.
M11 – Establishment and Protection of Forests
1.
Click on the Edit
button to enter or
modify the information of the Annual breakdown of EU allocation per Measure 11.
The Table for the Measure 11 form pop-up window appears:
2. Select the following information:
Enter the Public Expenditure Total (Euro).
Euros with 2 decimals.
Enter the Public Expenditure EU Contribution (Euro).
Click on the Update to save the information.
Total per Year
This Table, Indicative maximum amounts of the EU contribution for the Implementation of the RDP under IPA II (in EUR) per year (2104 – 2020), is in Read-only.
The Data appearing is coming from the Working Tables. For each year, values are automatically computed (= sum, for each Measure, of Working Tables section 0.1 column 5).
Total per Measure and Year
Indicative Amounts of the EU Contribution per Measure.
|
Note |
For each year, each measure, values are automatically computed (= Working Tables column 5). |
Validate the IPARD (IPA-RD)
1. Click on the Validate link to validate the Pre-accession Assistance in Rural Development (IPA-RD).
The system validates the following information:
The CCI numbers must fit the following regular expression 'YYYY CC 06 I4 NP 001'
|
Remark |
An Error will block you from sending the Pre-accession Assistance in Rural Development (IPA-RD). The error(s) should be resolved and the IPA-RD must be revalidated. Note that a Warning does not block you from sending the IPA-RD. |
After all errors have been resolved the status of the IPA-RD becomes Ready to send.
An example of a validation window:
Send the IPARD (IPA-RD)
|
Remark |
It is a must to have the role of CC Managing Authority with Send access. The IPA-RD can only be sent once any Validation Errors have been removed and the status of the IPA-RD is Validated. The IPA-RD version has a status Ready to send, Sent or Returned for modification by MS. For users, the '4 eye principle' must be respected. Therefore, the user sending must be different from the user who last validated. The Sending of information by a Candidate Country to the Commission should be electronically signed in accordance with Directive 1999/93/EC. Sending of the different objects is generating a snapshot document and after the sending an acknowledge document is generated by the European Commission. |
1. Click on the Send link to send the IPA-RD.
The system will ask you to confirm the send action:
2. Click on Yes to confirm or click on No to return to the IPA-RD.
The Sending of information by a Candidate Country to the Commission should be electronically signed in accordance with Directive 1999/93/EC.
Sending of the different objects is generating a snapshot document and after the sending an acknowledge document is generated by the European Commission.
This acknowledge document is signed but the Candidate Country was not signing the snapshot document. The EU Login now provides a functionality of signing without forcing the user to have a certificate. The action to sign will only be triggered when sending to the European Commission:
(1) Enter your SFC2014 Password
(2) Click on the 'Sign' button
On success, the IPA-RD version has been sent to the Commission or to an upper Country Candidate node and the status is set to Sent.
Delete the IPARD (IPA-RD)
|
Remark |
The IPA-RD can be deleted only if its status is Open, Ready to send or Returned for modification by CC and has never been sent to the Commission before and has no sent documents attached. It is a must to have the role of CC Managing Authority with the Update access right. |
1. Click on the Delete link to remove the IPA-RD from the system.
The system will ask you to confirm the delete action:
2. Click on Yes to confirm the delete action or click on No to return to the IPA-RD.
On success, the IPA-RD is removed physically from the system.
Cancel the IPARD (IPA-RD)
|
Remark |
It is a must to have the role of CC Managing Authority with Update access. The IPA-RD can be cancelled only if its status is Open, Ready to send or Returned for modification by CC and has never been adopted by the Commission and contains Sent documents. |
1. Click on the Cancel link to cancel the IPA-RD.
The system will ask you to confirm the cancel action:
2. Click on Yes to confirm the delete action or click on No to return to the IPA-RD.
On success, the IPA-RD Programme has been cancelled and its status was set to Cancelled.
Create a New Version of the IPARD (IPA-RD)
|
Remark |
It is a must to have the role of CC Managing Authority with Update access. A New Version can only be created when the last IPA-RD version is Adopted by the Commission or by the Candidate Country (CC), when the last version is Returned for Modification by the Commission or Cancelled by the CC. |
1. Click on the Create New Version link to create a new version of the IPA-RD.
The system will ask you to confirm the creation of a new version:
2. Click on Yes to confirm or click on No to return to the IPA-RD.
On success, a new version of the Instrument for Pre-accession Assistance in Rural Development (IPA-RD) has been created as a copy of the previous version, with a version number incremented by one when the previous version was adopted (ex. 1.0 à 2.0) or the working version incremented by one when the previous version was returned for modification by the Commission or cancelled (ex. 1.0 à 1.1). Its status is set to Open.