Cooperation Programme (IPA-CB)
PURPOSE
This document describes the specifications and details related to the Cooperation Programme for IPA II Cross-Border.
REGULATIONS
More detail regarding the regulation of the Cooperation Programme IPA-CB can be found in "About SFC2014" section of this portal.
ROLES
Roles involved in the Cooperation Programme IPA-CB are:
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MS Managing Authority
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Record Cooperation Programme Upload Cooperation Programme Consult Cooperation Programme Delete Cooperation Programme Validate Cooperation Programme Send Cooperation Programme Return Cooperation Programme Create New Version of Cooperation Programme |
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MS Audit Authority |
Consult Cooperation Programme |
FUNDS
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IPA |
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PRE-Conditions
The CCI number used for the Cooperation Programme must have been previously allocated by the Commission.
When editing a version of a Cooperation Programme, its status is 'Open', 'Ready to send' or 'Sent' at the level of the Member State or 'Returned for modification by MS'.
Workflow
This section shows the lifecycle to create and manage a Cooperation Programme IPA-CB.
Click here to see the CP workflow diagram in high resolution.
Create the Cooperation Programme (IPA-CB)
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REMARK |
The user has the role MS Managing Authority Send or/and Update. When editing a version of a Cooperation Programme, its status is 'Open', 'Ready to send' or 'Sent' at the level of the Member State or 'Returned for modification by MS'. The CCI number used for the Cooperation Programme must have been previously allocated by the Commission. The list of values in the creation wizard will contain all allocated IPA-CBC CCI numbers. The CCI numbers must fit the following regular expression: (….TC16I5CB…) |
1. To access the Cooperation Programme IPA-CB section first click on the Programming link in the menu bar and then on the Cooperation Programme IPA-CB link.
2. Click on the Create new programme link to create a new Cooperation Programme.
You are redirected to the Cooperation Programme IPA-CB creation wizard:
If the CCI code is not in the list it is because it has not been allocated by the Commission or it has not been requested, a link to the Request a new CCI number is available in the creation wizard screen.
When the CCI number used for the Cooperation Programme IPA-CB has been previously allocated by the Commission, you can continue with the Operational programme creation wizard:
3. Enter the following information:
Select the CCI code from the drop-down menu. The CCI list contains all allocated IPA-CB CCI codes by the Commission. The CCI number must fit the following regular expression: (….TC16I5CB…)
Select the Title
The title of the Cooperation Programme comes from the previously allocated CCI number, but in some exceptional cases the title can change.
Select the First Year
First Year is pre-filled with 2014 but can be updated, but must be smaller than Last Year and between 2014 and 2020.
Select the Last Year
Last Year is pre-filled with 2020 but can be updated.
Click on the Finish button to continue.
The status of the Cooperation Programme is Open.
Record/Edit the Cooperation Programme (IPA-CB)
Find all the information to complete each screen of the Cooperation Programme IPA-CB. Below are the links to the main sections:
General
Version Information
The Version Information contains information on the identification and status of the Cooperation Programme version; the CCI, Title, Version Number, Status, Current Node, First year and Last year.
The Version information for the Cooperation Programme can be modified once the version has been created:
1.
Clicking on the Edit
button 
will enable the entry of new
information:
The Edit Details pop-up window appears:
2. Enter the modifications:
CCI
CCI can only be updated when Version 1
Title
In some exceptional cases the title can be changed
First Year
In Version 1, First Year is pre-filled with 2014.
Last Year
In Version 1, Last Year is pre-filled with 2020 but it can be updated. In subsequent versions, only the Last Year can be extended up until 2020.
First Year and the Last Year are >= 2014 and <= 2020 and that First Year is <= Last Year
Click on the box if Major Amendment
Only available in versions > 1.
Click on the box if Approved by Monitoring Committee
Only available in versions > 1.
Enter the Justification for Amendment
Only available in versions > 1.
Enter the MS amending decision number
Only available in versions > 1.
Enter the MS amending decision date
Only available in versions > 1.
Enter the MS amending decision entry into force date
Only available in versions > 1.
Enter the comments
Click on the Update link to save the information
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Major Amendment, Approved by Monitoring Committee, Justification for Amendment, MS Amendment Decision Number, MS Amending Decision Date and MS Amending Decision Entry into Force Date are only available in versions > 1. The MS related fields need to be filled in when you want to create a version containing modifications which do not require a Commission Decision. This kind of version will automatically be set to 'Adopted by MS' when sent to the Commission and when only non-decisional parts of the Cooperation Programme have been modified. When Major amendment is set, a Justification is required and the version will need a new Commission Decision, even when only non-decisional parts have been modified. When Major Amendment is not set, the MS amending decision fields are required (number, date, entry into force date). When version > 1 then an approval by the Monitoring Committee is required. |
Region Coverage
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Note |
On entering this screen, the country button corresponding to the country of the management node of the programme will be selected and the corresponding available Regions will be shown. The 2010 NUTS codes will be used. |
1.
Clicking on the Edit
button will enable the entry of the NUTS regions covered by the
Cooperation Programme:
The Select Regions pop-up window appears:
2. Enter the following information:
Select the country button corresponding with the country of the management node of the Programme
The corresponding available Regions will be shown and you can select them
Click
on the arrow button 
to add the selected Regions
Click on the Update link to save the information
Officials in Charge
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Note |
Officials in Charge can be updated at any time, independent from the status of the Cooperation Programme. |
1.
Click on the Add
button 
to add a new
official in charge.
·
Select an official and click in the Edit button to modify the information of this
official.
·
Select an official and click on the Remove button 
to delete the official in charge
selected.
The Edit Details pop-up window appears:
2. Enter the following information:
Enter the Name.
Enter the Email.
Click on Update to save the information.
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Note |
Commission Officials (email domain "ec.europa.eu") can only be created/updated/deleted by Commission Users. |
History
This section shows all the actions that happened in the Cooperation Programme IPA-CB since it was created, for example:
Documents
The following document types will be foreseen:
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Description |
Non-Integral |
Integral |
System |
Required |
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Cooperation programme proposal |
X |
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X |
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Other Member State Document |
X |
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MS Request to withdraw programme version |
X |
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Snapshot of data before send |
X |
X |
X |
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Acknowledgment of Receipt |
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X |
X |
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Report of the Ex-ante Evaluation with an executive summary |
X |
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X (only on version 1) |
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Confirmation of agreement in writing to the contents of the cooperation programme |
X |
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X (only on version 1) |
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Map of the area covered by the cooperation programme |
X |
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Citizens' summary |
X |
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Legal Entity Form |
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Bank Account Information Form |
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Report on Strategic Environmental Assessment |
X |
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X (only on version 1) |
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MS Request to withdraw programme version |
X |
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MS Request to return programme version for modification |
X |
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Uploading & Sending Documents
Multiple documents can be uploaded in the Cooperation Programme IPA-CB.
The first documents list shows all documents uploaded against this version of the Programme by the Member State and by the Commission.
The second documents list shows the last version uploaded against this Programme (independent of the Programme version) and sent to the Commission of document types: Programme Snapshot, Report of the Ex-Ante Evaluation, Confirmation of Agreement in writing to the contents of the Cooperation Programme, Map of the Area covered by the Cooperation Programme and Citizens' Summary.
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Clicking on the Add button will open a pop up window allowing
you to add a new document type with attachments.
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Selecting a document row and click in the Edit buttonwill allow you to modify the document information. If a document of
type 'Other Member State Document' must be sent, you can select the edit button
in order to send the document.
·
Selecting a row of a previously uploaded document and click on
the Remove button to
delete the document and associated attachments.
1. Click on the Add button
to add a new document.
The document detail pop-up window appears:
2. Enter or select the following information:
Select a Document Type
Enter a title for your Document
Enter a Document Date
Click on the Add button to add a new attachment
·
You can add multiple attachments by clicking on
the Add button
·
You can remove unwanted attachments by selecting
the attachment and clicking on the Remove button
Enter a Title for your attachment.
Select the Language of the document.
Select the file to upload.
Click on Update to save the information or Update & Send to send the document to the Commission.
The pop-up window closes and the documents are uploaded.
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Remark |
Commission Registration N° is only enabled for Commission Users, while Local Reference is only enabled for Member State Users. |
Sending an unsent non-integral document
1.
Once the document and attachment(s) have been uploaded select
the document row in the list and
click on the Edit button:
2. Click on Update & Send to send the document to the Commission.
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Note |
The Update & Send button will only be shown for documents which are not integral part of the Application and after at least one attachment was added. If more than one file are uploaded from the same document table, when clicking the Update & Send link, will send all the files and not only the one(s) for which the check-box has been ticked. |
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REMARK |
Referential Documents, non-integral documents, (ie. 'Other Member State Document') can be sent at any time independently of the status of the Cooperation Programme IPA-CB. The 'Other Member State Document' type demands a manual submission (they are NOT sent automatically within the Programme). The other document types, integral documents, are automatically sent - together with the encoded data – when the Programme is submitted to the EC. You can find in our Portal the types of documents that can be uploaded and sent by the Member State, 'OP Documents': http://ec.europa.eu/sfc/en/2014/support-ms/PRGIPACBC A document is only visible to the Commission when the Sent Date is visible:
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Deletion of an unsent document
1. Select a row of a previously uploaded document and click on the Remove button to delete the
document and associated attachments.
A confirmation window appears:
2. Click on Yes to confirm deletion. Click on No to return to the Cooperation Programme IPA-CB documents.
Hiding a sent document
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Note |
Sent Documents can never be deleted, but the sender can decide to hide the content for the receivers in case of an erroneous and/or accidental send. |
1. Select a row of a previously sent document and click on the Edit button to hide the document
and associated attachments.
2. Select the Hide Content option and click on Update to hide the Cooperation Programme document.
Observations
This section is to provide any relevant information to the Cooperation Programme. It can be used as a type of 'chat' between the Member State and Commission.
1. Enter the following:
Enter an observation.
Click on Add to save the information.
S1 Strategy
STRATEGY FOR THE COOPERATION PROGRAMME'S CONTRIBUTION TO ECONOMIC, SOCIAL AND TERRITORIAL DEVELOPMENT, WITH THE VIEW OF SMART, SUSTAINABLE AND INCLUSIVE GROWTH AND FOR ITS CONTRIBUTION TO THE SELECTED THEMATIC PRIORITIES AND THE RELEVANT PARTNERSHIP AGREEMENT AND COUNTRY STRATEGIC PAPER(S).
1.1 Strategy for the cooperation programme’s contribution to the selected thematic priorities and, for the Member States, the relevant Partnership Agreement and, for IPA beneficiary(ies), Country Strategic Paper(s).
Description of Strategy
Description of the cooperation Programme's strategy for contributing to the selected thematic priorities and the relevant Partnership Agreement and Country Strategic Paper(s).
1.
Clicking on the Edit buttonwill allow you to enter the
description of the cooperation Programme's strategy.
The Edit Details window appears:
2. Enter the following information:
Enter the Description
Click on the Update link to save the information
Table 1 TP Justification
Justification for the choice of thematic priorities, based on an analysis of the needs within the programme area as a whole and the strategy chosen in response to such needs, addressing where appropriate, missing links in cross-border infrastructure, taking into account the results of the ex-ante evaluation.
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Note |
It is not allowed to delete a Thematic Priority when it is used under a Priority Axis in the Programme. In that case an alert is issued saying "You cannot delete this Thematic Priority while it is used under priority axes 1, 2, 5…" |
1.
Clicking on the Add button will enable the entry of the justification for the choice of
thematic priorities.
The Edit Details window appears:
2. Enter the following information:
Select the Thematic Priority
Enter the Justification
Click on the Update link to save the information
Justification for Financial Allocation
Justification for the financial allocation (i.e. Union Support) to each thematic priority in accordance with the thematic concentration requirements (taking into account the ex-ante evaluation).
1.
Clicking on the Edit buttonwill allow you to enter the
justification for the financial allocation.
The Edit Details window appears:
2. Enter the following information:
Enter the Justification
Click on the Update link to save the information
Table 2 Investment Strategy
Overview of the investment strategy of the Cooperation Programme.
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Note |
The Union Support is per Priority Axis and comes from Table 16. The Proportion is the Union Support for a Priority Axis (Table 16) / Total CP Union Support. If no values defined, leave blank. |
S2 Priority Axes
Non-TA Priority Axes
Non-Technical Assistance Priority Axes
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REMARK |
In subsequent versions of the Cooperation Programme (>1), Priorities created in earlier versions: - Cannot be deleted - The ID cannot be updated - The Title can be updated to correct or complement the existing Priority Axis as long as it stays the same Priority Axis. On Save (Enter/Update/Delete), the system will automatically maintain the records in the Priority Plan Table 17 (per Priority Axis). The Programme Versions using the old limited Table of Contents (ToC) will still show the Thematic Priority on the Priority Axis. A Programme Version is an old ToC version when there is a Thematic Priority value on the Priority Axis record. |
1.
Clicking on the Add button will enable the entry of the Non-Technical Assistance Priority
Axes:
The Edit Details window appears:
2. Enter the following information:
Enter the ID
Enter the Title
Select the Calculation Basis
Enter the Justification of the Calculation Basis
Select the Thematic Priority
Click on the Update link to save the information
Priority Axis
Thematic priorities
1.
Clicking on the Add button will enable the selection of the thematic priorities.
The Edit Details window appears:
2. Enter the following information:
Select the thematic priority
Click on the Update link to save the information
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REMARK |
The Thematic Priority List is limited to the Thematic Priorities selected in Table 1. On save, the system will automatically maintain the records in the Thematic Priority Plan Table 18 for Priorities covering more than 1 Thematic Priority. |
Thematic Priority
The specific objectives of the thematic priority and expected results.
1.
Clicking on the Add button will enable to enter the objectives that the Member States seek to
achieve with Union Support.
The Edit Details window appears:
2. Enter the following information:
Enter the ID
Enter the Title of the specific objective
Enter the results to achieve with Union support
Click on the Update link to save the information
Actions to be supported
A description of the type and examples of actions to be supported and their expected contribution to the specific objectives, including, where appropriate, identification of the main target groups, specific territories targeted and types of beneficiaries.
1.
Clicking on the Edit buttonwill allow you to enter the
description.
The Edit Details window appears:
2. Enter the following information:
Enter the description
Click on the Update link to save the information
Guiding principles
Guiding principles for the selection of operations.
1.
Clicking on the Edit buttonwill allow you to enter the guiding
principles.
The Edit Details window appears:
2. Enter the following information:
Enter the guiding principles (max. length 3500).
Click on the Update link to save the information
Financial Instruments
Planned use of financial instruments (where appropriate).
1.
Clicking on the Edit buttonwill allow you to enter the
financial instruments.
The Edit Details window appears:
2. Enter the following information:
Enter the guiding principles.
Click on the Update link to save the information
Major Projects
Planned use of major projects (where appropriate).
1.
Clicking on the Edit buttonwill allow you to enter the planned
use of major projects.
The Edit Details window appears:
2. Enter the following information:
Enter the explanation.
Click on the Update link to save the information
Specific Objective
Programme specific result indicators.
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REMARK |
When deleting a record using a Programme Specific Indicator, the Programme Specific Indicator definition gets also deleted when it is not used in any other record of any Indicator Table in any version of this Programme. This also applies for Tables 4, 5 Performance Framework, 10 and 11. |
1.
Clicking on the Add button will enable the entry of the programme specific result indicators.
The Edit Details window appears:
Here you can select two options to complete the table:
- Programme-specific result indicator
- New programme specific result indicator
Programme-specific result indicator:
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REMARK |
Programme Specific Indicators can be defined under a Specific Objective and re-used under other Specific Objectives. The Programme Specific Result Indicator List contains all Programme Specific Result Indicators previously defined on this Programme. When the Indicator has a qualitative target, foresee a String Field for the Baseline value and for the Target value and store in "qualitative Baseline" and "qualitative Target", otherwise foresee a Number field and store in "baseline Value" and "target Value". |
2. Enter the following information:
Select the programme-specific result indicator option
Select the indicator
Enter the qualitative Baseline
Enter the baseline year (2023)
Enter the qualitative total target value (2023)
Enter the source of data
Enter the frequency of reporting
Click on the Update link to save the information
New programme specific result indicator:
2. Enter the following information:
Select the new programme-specific result indicator option
Enter the indicator ID
Enter the Title
Enter the measurement unit
Click on the qualitative box (if applicable)
The next steps are open when the qualitative box has been selected:
Enter the qualitative Baseline
Enter the baseline year (2023)
Enter the qualitative total target value (2023)
Enter the source of data
Enter the frequency of reporting
Click on the Update link to save the information
Table 4 Output Indicators
Common and programme specific output indicators.
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REMARK |
When deleting a record using a Programme Specific Indicator, the Programme Specific Indicator definition gets also deleted when it is not used in any other record of any Indicator Table in any version of this Programme. This also applies for Tables 4, 5 Performance Framework, 10 and 11. |
1.
Clicking on the Add button will enable the entry of the programme specific output indicators.
The Edit Details window appears:
You can select here three options to complete the table:
- Common output indicator
- Programme-specific output indicator
- New programme-specific output indicator
Option 1: Common output indicator
2. Enter the following information:
Select the common output indicator option
Select the indicator
Enter the target value (2023)
Enter the source of data
Click on the Update link to save the information
Option 2: Programme-specific output indicator
3. Enter the following information:
Select the Programme-specific output indicator option
Select the indicator
Enter the target value (2023)
Enter the source of data
Enter the frequency of reporting
Click on the Update link to save the information
Option 3: New programme-specific output indicator
4. Enter the following information:
Select the new programme-specific output indicator option
Enter the ID
Enter the indicator
Enter the measurement unit
Enter the target value (2023)
Enter the source of data
Enter the frequency of reporting
Click on the Update link to save the information
Table 5 Performance Framework
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REMARK |
When deleting a record using a Programme Specific Indicator, the Programme Specific Indicator definition gets also deleted when it is not used in any other record of any Indicator Table in any version of this Programme. This also applies for Tables 4, 5 Performance Framework, 10 and 11. |
1.
Clicking on the the Add button will enable to enter the
performance framework.
The Edit Details window appears:
There are five options you can choose here:
- Key implementation step
- Financial indicator
- Output indicator
- Result indicator
- New indicator
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Note |
Previously, only quantitative indicators could be used in the Performance Framework table for IGJ, ETC & IPACB. However, there were a few ERDF Programmes where the Key Implementation Step Indicator could be qualitative. Therefore, to allow for Qualitative Key Implementation Step Indicator in the Performance Framework Table (=T6, 28 for IGJ, T5, 24 for ETC and T5, 25 for IPACBC), an extra checkbox "Qualitative" and an extra field "Qualitative final target (2023)" were added. When the "Qualified" checkbox is checked, the numeric target fields are disabled and the qualitative one is enabled. |
Key implementation step
2. Enter the following information:
Select the key implementation step option
Select the indicator
Enter the milestone total for 2018
Enter the final target value (2023)
Enter the source of data
Enter the explanation
Click on the Update link to save the information
Financial indicator
3. Enter the following information:
Select the financial indicator option
Select the indicator
The Financial Indicator and the Implementation Step Lists contain all Financial Indicators and Implementation Steps previously defined on this Programme.
Enter the milestone total for 2018
Enter the final target value (2023)
Enter the source of data
Enter the explanation
Click on the Update link to save the information
Output indicator
4. Enter the following information:
Select the new programme-specific output indicator option
Select the indicator
The Output Indicator List contains all ERDF Common Output Indicators and all Programme Specific Output Indicators previously defined on this Programme.
Enter the milestone total for 2018
Enter the final target (2023)
Enter the source of data
Enter the explanation
Click on the Update link to save the information
Result indicator
5. Enter the following information:
Select the result indicator option
Select the indicator
The Result Indicator List contains all quantitative Programme Specific Result Indicators previously defined on this Programme.
Enter the milestone total for 2018
Enter the final target (2023)
Enter the source of data
Enter the explanation
Click on the Update link to save the information
New indicator
6. Enter the following information:
Select the new indicator option
Select the indicator
Enter the ID
Enter the title
Enter the measurement unit
Enter the milestone total for 2018
Enter the final target value (2023)
Enter the source of data
Enter the explanation
Click on the Update link to save the information
Establishment of performance framework
Additional qualitative information on the establishment of the performance framework (optional).
1.
Clicking on the Edit buttonwill allow you to enter the
information on the establishment of the performance framework.
The Edit Details screen appears:
2. Enter the following information:
Enter the information.
Click on the Update link to save the information
Categories of intervention
1.
Clicking on the the Add button will allow you to enter the
intervention field.
The Edit Details window appears:
2. Enter the following information:
Enter the information.
Click on the Update link to save the information
1.
Clicking on the the Add button will allow you to enter the form of
finance.
The Edit Details window appears:
2. Enter the following information:
Enter the information.
Click on the Update link to save the information
1.
Clicking on the the Add button will allow you to enter the
territory type.
The Edit Details window appears:
2. Enter the following information:
Enter the information.
Click on the Update link to save the information
1.
Clicking on the the Add button will allow you to enter the
territorial delivery mechanisms.
The Edit Details window appears:
2. Enter the following information:
Enter the information.
Click on the Update link to save the information
Planned use of technical assistance
1.
Clicking on the Edit buttonwill allow you to enter a summary of
the planned use of technical assistance.
The Edit Details window appears:
2. Enter the following information:
Enter the summary.
Click on the Update link to save the information
TA Priority Axes
Technical Assistance Priority Axes
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REMARK |
In subsequent versions of the Cooperation Programme (>1), Priorities created in earlier versions: - Cannot be deleted - The ID cannot be updated - The Title can be updated to correct or complement the existing Priority Axis as long as it stays the same Priority Axis. On Save (Enter/Update/Delete), the system will automatically maintain the records in the Priority Plan Table 17 (per Priority Axis). |
1.
Clicking on the Add button will enable the entry of the Technical Assistance Priority Axes:
The Edit Details window appears:
2. Enter the following information:
Enter the ID
Enter the Title
Select the Calculation
Enter the Justification of the Calculation Basis (only if total eligible expenditure basis selected)
Click on the Update link to save the information
Priority Axis
Specific objectives and expected results.
1.
Clicking on the Add button will allow you to enter the results that the partner state seeks to
achieve with union support.
The Edit Details window appears:
2. Enter the following information:
Enter the ID
Enter the Title
Enter the results to achieve with union support
Click on the Update link to save the information
Specific objective
Table 10 Result Indicators
1. Clicking
on the Add button will allow you to enter the
programme specific result indicators.
The Edit Details window appears:
There are two options to complete this screen:
- Programme-specific result indicator
- New Programme specific result indicator
Programme-specific result indicator
2. Enter the following information:
Select the programme-specific result indicator option
Select the indicator
The Programme Specific Result Indicator List contains all Programme Specific Result Indicators previously defined on this Programme.
Enter the qualitative baseline
Enter the baseline year
Enter the qualitative total target value (2023)
Enter the source of data
Enter the frequency of reporting
Click on the Update link to save the information
New Programme specific result indicator
3. Enter the following information:
Select the new programme specific result indicator option
Select the indicator ID
The Common Output Indicator List contains all ERDF Common Output Indicators.
Enter the Title
Enter the measurement unit
Select the qualitative box (if applicable)
Enter the qualitative baseline
This field is only available when the qualitative box has been chosen.
Enter the baseline value
Enter the baseline year
Enter the qualitative total target value (2023)
This field is only available when the qualitative box has been chosen.
Enter the target value (2023)
Enter the source of data
Enter the frequency of reporting
Click on the Update link to save the information
Actions to be supported
Actions to be supported and their expected contribution to the programme implementation.
1.
Clicking on the Edit buttonwill allow you to enter the actions
to be supported.
The Edit Details screen appears:
2. Enter the following information:
Enter the information.
Click on the Update link to save the information
Table 11 Output Indicators
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REMARK |
The Common Output Indicator List contains all ERDF Common Output Indicators. The Programme Specific Output Indicator List contains all Programme Specific Output Indicators previously defined on this Programme. |
1.
Clicking on the Add
button will allow you to select the common
and programme specific output indicators.
The Edit Details window appears:
Here you can select three options to complete the table:
- Common output indicator
- Programme-specific output indicator
- New programme-specific output indicator
Common output indicator
2. Enter the following information:
Select the common output indicator option
Select the indicator ID
The Common Output Indicator List contains all ERDF Common Output Indicators.
Enter the Target value (2023)
Enter the source of data
Click on the Update link to save the information
Programme-specific output indicator
3. Enter the following information:
Select the programme-specific output indicator option
Select the indicator ID
The Programme Specific Output Indicator List contains all Programme Specific Output Indicators previously defined on this Programme.
Enter the Target value (2023)
Enter the source of data
Click on the Update link to save the information
New programme-specific output indicator
4. Enter the following information:
Select the new programme-specific output indicator option
Enter the indicator ID
Enter the title
Enter the measurement unit
Enter the Target value (2023)
Enter the source of data
Click on the Update link to save the information
Categories of intervention
Table 12 Intervention field
1.
Clicking on the Add
button will allow you to select the
intervention field.
The Edit Details window appears:
2. Enter the following information:
Enter the code
Click on the Update link to save the information
Table 13 Form of finance
1.
Clicking on the Add
button will allow you to select the form
of finance.
The edit details window appears:
2. Enter the following information:
Enter the code
Click on the Update link to save the information
Table 14 Territory type
1. Clicking
on the Add button will allow you to select the territory type.
The Edit Details window appears:
2. Enter the following information:
Enter the code
Click on the Update link to save the information
Table 15 Overview
This table is an overview of common and programme specific output and result indicators.
S3 Financing Plan
Table 16 by Year
|
Note |
The Annual plan is presented for all years between First Year and Last Year. |
1.
Clicking on the Edit buttonwill allow you to enter the
Financing Plan for all years in Euros:
The Table becomes editable:
2. Enter the following information:
Enter the values for all years between First Year and Last Year
Click on the Update link to save the information
Table 17 by Priority Axis
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Note |
The Priority Axis plan is presented for all Priorities defined in this Programme. |
1.
Clicking on the Edit buttonwill allow you to enter the
Priorities Axis Plan in Euros:
The Table becomes editable:
2. Enter the following information:
Enter the values for the first Priority defined in the Programme
Enter the values for the second Priority defined in the Programme
Click on the Update link to save the information
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Remark |
Derogation provided by Article 25(a)(1) related to Covid-19: The Member State can exceptionally edit the table 17 to request a co-financing rate of 100% to be applied to expenditure declared in payment applications during the accounting year 1 July 2020 - 30 June 2021 for the selected priority axis/axes by ticking the box in the column 100% CO-FINANCING RATE FOR ACCOUNTING YEAR 2020-2021.
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Table 18 by Thematic Priority
|
Note |
In Edit and Display mode, this Table 18 only shows records which have more than one Thematic Priority associated to the Priority Axis. In the Print we have to show all Priority Axes in this Table, also the ones related to only one Thematic Priority. The Thematic Priority plan is presented for all Priority Axes covering more than 1 Thematic Priority. |
The Thematic Priority plan is presented for all Priority Axes covering more than 1 Thematic Priority.
S4 Territorial Development
Integrated approach to territorial development (where appropriate).
Description of the integrated approach to territorial development, taking into account the content and objectives of the cooperation programme and the Partnership Agreements of the participating Member States showing how it contributes to the accomplishment of the programme objectives and expected results.
1.
Clicking on the Edit buttonwill allow you to enter a
description of the integrated approach to territorial development.
The Edit Details screen appears:
2. Enter the following information:
Enter the description.
Click on the Update link to save the information
Community-led local development
Approach to the use of community-led local development instruments and principles for identifying the areas where they will be implemented.
1.
Clicking on the Edit buttonwill allow you to enter the approach
to the local development.
The Edit Details screen appears:
2. Enter the following information:
Enter the description.
Click on the Update link to save the information
Sustainable urban development
Principles for identifying the urban areas where integrated actions for sustainable urban development are to be implemented and the indicative allocation of the IPA support for these actions.
1. Clicking on the Edit button will allow you to enter the principles.
The Edit Details screen appears:
2. Enter the following information:
Enter the description.
Click on the Update link to save the information
Table 19 Sustainable urban development
Integrated actions for sustainable urban development – indicative annuals of Union support.
1.
Clicking on the Edit button will allow you to enter the
indicative amount of Union Support (Euros).
The table becomes editable:
2. Enter the following information:
Enter the amount.
Click on the Update link to save the information
ITI
Approach to the use of Integrated Territorial Investments (ITI) (as defined in Article 36 of Regulation (EU) No 1303/2013) other than in cases covered by 4.2, and their indicative financial allocation from each priority axis.
1.
Clicking on the Edit buttonwill allow you to enter an approach
to the use of ITI.
The Edit Details window appears:
2. Enter the following information:
Enter the description.
Click on the Update link to save the information
Table 20 Financial allocation to ITI
Indicative financial allocation to ITI (aggregate amount)
1.
Clicking on the Edit buttonwill allow you to enter the
financial allocation.
The Edit Details window appears:
2. Enter the following information:
Enter the indicative financial allocation.
The Priority Axis List contains all Priority Axes defined in this Programme.
Click on the Update link to save the information
Macro-regional & sea-basin strategies
Contribution of planned interventions towards macro-regional and sea basin strategies, subject to the needs of the programme area as identified by the relevant partner States and taking into account, where applicable, strategically important projects identified in those strategies (where appropriate) (Where partner States and regions participate in macro-regional and/or sea basin strategies).
1.
Clicking on the Edit buttonwill allow you to enter the
contribution of planned interventions.
The Edit Details screen appears:
2. Enter the following information:
Enter the information.
Click on the Update link to save the information
S5 Implementing Provisions
Implementing provisions for the Cooperation Programme.
Relevant Authorities and Bodies
Table 21 Programme Authorities
|
Note |
The Authority information is not part of the Commission Decision. The following Authority/Body types are foreseen: § Managing Authority § Certifying Authority § Audit Authority |
1.
Clicking on the Add
button will enable the entry of the
Authorities:
The Edit Details window appears:
2. Enter or select the following information:
Enter the Name of the authority.
Select an Authority type.
The following Authority/Body Types are foreseen:
· Managing Authority
· Certifying Authority
· Audit Authority
Enter the Name of the person responsible for the Authority.
Enter the E-Mail.
The Email Address is not required by the regulation, but is used by SFC2014 for automatic notification purposes.
Click on the Update link to save the information.
Body receiving payments from EC
The Body to which payments will be made by the Commission.
1.
Clicking on the Edit buttonwill allow you to select the body.
The table becomes editable:
2. Enter the following information:
Select the body.
Click on the Update link to save the information.
Table 22 – Bodies for control and audit tasks
Body or bodies carrying out control and audit tasks.
|
Note |
The information is not part of the Commission Decision. The following Authority/Body types are foreseen: § Body or bodies designated to carry out controls § Body or bodies designated to be responsible for carrying out audit tasks |
1.
Clicking on the Add
button will enable the entry of the body.
The Edit Details window appears:
2. Enter the following information:
Name of the Authority/body and department or unit
Authority/body
The following Authority/Body Types are foreseen:
· Body or bodies designated to carry out controls
· Body or bodies designated to be responsible for carrying out audit tasks
Name of the person responsible for the authority/body (position/post)
The Email Address is not required by the regulation, but is used by SFC2014 for automatic notification purposes. The Authority information is not part of the Commission Decision.
Click on the Update link to save the information.
Table 23 Joint Monitoring Committee members
|
Note |
The information is not part of the Commission Decision. The following Authority/Body types are foreseen: § Joint Monitoring Committee members |
1.
Clicking on the Add
button will enable the entry of the Joint
Monitoring Committee.
The Edit Details window appears:
2. Enter the following information:
Name of the Authority/body
Enter the role
Name of the person responsible for the authority/body
The Email Address is not required by the regulation, but is used by SFC2014 for automatic notification purposes. The Authority information is not part of the Commission Decision.
Click on the Update link to save the information.
Joint secretariat
1.
Clicking on the Edit buttonwill allow you to enter the
procedure for setting up the joint secretariat.
The Edit Details window appears:
2. Enter the following information:
Enter the procedure.
Click on the Update link to save the information.
Management & control
1.
Clicking on the Edit buttonwill allow you to enter the summary
description.
The Edit Details window appears:
2. Enter the following information:
Enter the summary.
Click on the Update link to save the information.
Liabilities
Apportionment of liabilities among partner States in case of financial corrections imposed by the managing authority or the Commission.
1. Clicking on the Edit buttonwill allow you to enter the liabilities.
The Edit Details window appears:
2. Enter the following information:
Enter the summary.
Click on the Update link to save the information.
Use of Euro
Method chosen for the conversion of expenditure incurred in another currency than the Euro.
1. Clicking on the Edit buttonwill allow you to enter the method.
The Edit Details appears:
2. Enter the following information:
Enter the procedure.
Click on the Update link to save the information.
Involvement of partners
Actions taken to involve the partners referred to in Article 5 of Regulation (EU) No 1303/2013 in the preparation of the cooperation Programme, and the role of those partners in the preparation and implementation of the cooperation Programme, including their involvement in the Joint Monitoring Committee.
1. Clicking on the Edit buttonwill allow you to enter the actions taken to involve the partners.
The Edit details window appears:
2. Enter the following information:
Enter the summary.
Click on the Update link to save the information.
S6 Horizontal principles
Sustainable development
Description of specific actions to take into account environmental protection requirements, resource efficiency, climate change mitigation and adaptation, disaster resilience and risk prevention and management, in the section of operations.
1. Clicking on the Edit buttonwill allow you to enter the description.
The Edit Details window appears:
2. Enter the following information:
Enter the description.
Click on the Update link to save the information.
Equal opportunities
Description of the specific actions to promote equal opportunities and prevent any discrimination based on sex, racial or ethnic origin, religion or belief, disability, age or sexual orientation during the preparation, design and implementation of the cooperation Programme and, in particular, in relation to access to funding, taking account of the needs of the various target groups at risk of such discrimination, and in particular, the requirements of ensuring accessibility for persons with disabilities.
1. Clicking on the Edit buttonwill allow you to enter the description.
The Edit Details window appears:
2. Enter the following information:
Enter the description.
Click on the Update link to save the information.
Equality men & women
Description of the contribution of the cooperation Programme to the promotion of equality between men and women and, where appropriate, the arrangements to ensure the integration of the gender perspective at cooperation Programme and operation level.
1. Clicking on the Edit buttonwill allow you to enter the description.
The Edit Details window appears:
2. Enter the following information:
Enter the description.
Click on the Update link to save the information.
S7 Separate elements
Major Projects to be implemented during the programming period
Table 24 List of Major Projects
1.
Clicking on the Edit buttonwill allow you to enter the list of
Major Projects.
The table becomes editable:
2. Enter the following information:
(1) Enter the Title.
(2) Select the Planned notification/submission date.
(3) Select the Planned start of implementation.
(4) Select the Planned completion date.
(5) Select the Priority Axes and click on the arrow (6) to add it.
(7) Click on the Update link to save the information.
|
REMARK |
The Priority Axis – Thematic Priority List contains all Priority Axis – Thematic Priority combinations defined for this Programme. |
Table 25 Performance framework
This is a summary table and it is not updateable.
Relevant Partners
Relevant partners involved in the preparation of the cooperation programme.
1.
Clicking on the Edit button will allow you to enter the
relevant partners involved in the preparation of the Cooperation Programme.
The Edit Details screen appears:
2. Enter the following information:
Enter the description.
Click on the Update link to save the information.
Validate the Cooperation Programme (IPA-CB)
|
REMARK |
The Cooperation Programme version can be validated when is in a status 'Open' and currently resides at your Node. It is a must to have the role of MS Managing Authority with Update access. |
1. Click on the Validate link to validate the Cooperation Programme.
The system validates the following information:
|
Remark |
An Error will block you from sending the Cooperation Programme IPA-CB. The error(s) should be resolved and the Cooperation Programme must be revalidated. Note that a Warning does not block you from sending the Programme. |
|
CODE |
VALIDATION RULES |
SEVERITY |
|
2 |
The system validates the integrity of the input fields |
Info |
|
2.1 |
Validate that the First Year and the Last Year are >= 2014 and <= 2020 and that First Year is <= Last Year |
Error |
|
2.2 |
Validate that at least one Priority Axis has been defined |
Error |
|
2.5 |
Validate that the Financing Plan by Year (Table 16) only contains one record and that Union Support is specified for years between First Year and Last Year |
Error |
|
2.6 |
Validate that the Financing Plan per Priority Axis (Table 17) contains records for all Priority Axes defined in the Programme. Additionally, Union Support must have been specified. In versions > 1 this Union Support can be 0 |
Warning |
|
2.7 |
Validate that the sum of Union Support in the Financial Plan by year (Table 15) = sum of the Union Support in the Financing Plan by Priority Axis (Table 16) |
Error |
|
2.8 |
Validate that one and only one Managing Authority has been specified |
Error |
|
2.9 |
Validate that one and only one Audit Authority has been specified |
Error |
|
2.10 |
Validate that one and only one Certifying Authority has been specified |
Error |
|
2.11 |
Validate that for each of the Categorisation Breakdowns (Tables 6-9 and 12-14), the total Union Support per Priority Axis equals the total Union Support per Priority Axis in Table 17, and vice versa. When Programme Version Major Amendment is true then (error) else (warning). |
Error Warning |
|
2.12 |
Validate that for version 1, the Draft Report of the EX-ante Evaluation (PRG.EEVA) was uploaded in the current version or was sent in a previous version. For consecutive versions, it is not mandatory to upload this document. |
Error |
|
2.14 |
Validate that at least one Official in Charge of the Member State exists |
Warning |
|
2.15 |
Validate that the CCI code matches the following regular expression: (….TC16I5CB…) |
Error |
|
2.16 |
Validate for subsequent versions that compared to the previous adopted major version: The EU Support in closed previous years have not been modified (error), except in years <= N-4 (warning) |
Error |
|
2.18 |
Validate that there is at least one Indicator defined in the relevant Indicator Tables: - T3 one record for each PA, IP, SO (only for ERDF) (warning) - T4 one record for each PA, IP (only for ERDF) (warning) - T5 one record (only for ERDF) (error) - T10 one record for each PA, SO when the Technical Assistance Priority Axis Union Support exceeds €15M (only for ERDF) (warning) - T11 one record for each PA (only for ERDF) (warning) |
Error |
|
2.22 |
Validate that Major Projects defined against this Programme in the Major Project module are listed in Table 24 by comparing the Priority Axis and Major Project Title information. |
Error |
|
2.28 |
Validate the maximum length of the text fields. |
Error |
|
2.31 |
Validate that in Table 23 on the Major Projects, the notifications date < = the start date < = completion date. |
Error |
|
2.35 |
Validate that at least one Thematic Priority with one Specific Objective is defined for each non-Technical Assistance Priority Axis. |
Error |
|
2.36 |
Validate that at least one Specific Objective is defined for each Technical Assistance Priority Axis where the Union Support exceeds €15M. |
Error |
|
2.39 |
Validate that baseline is not null in Table 3 "Indicator {0} has no baseline in Table 3". |
Warning |
|
2.49 |
Validate that target value is not null in Table 10 (warning). "Indicator {0} has no target in Table 10" |
Warning |
|
2.51 |
Validate that all programme specific output and result indicators are quantitative in Table 5 Performance Framework. "Indicator {0} is not a quantitative indicator in the Performance Framework table 5" |
Warning |
|
2.58 |
Validate in Table 18 that the total amounts over Priority Axis equal the amounts per Priority Axis of Table 17. - T18 Union Support = T17 Union Support (A) - T18 National Counterpart = T17 National Counterpart (B) |
Error |
|
2.59 |
Validate for subsequent major versions that compared to the previous major version: The title was not modified. We implement this via a validation rule, because in some exceptional cases the title can change. In that case we can just lower the validation level to warning, so the MS can do the update and we do not have to do the update directly in the database. In order to easily and independently switch the validation level we should not implement this rules together with rule 2.16 |
Error |
|
2.60 |
Validate that all integral documents have at least one attachment with a length > 0 |
Error |
|
2.61 |
Validate that for major version 1 in Table 16, the amounts have no decimals: "The annual financing plan must be in euros, without decimals" |
Error |
|
2.64 |
Validate that in Table 17, the Union Support (a), the National Public Funding (c), the National Private Funding (d), the EIB Contribution and the Contribution from Third Countries have no decimals: "The financing plan must be in euros, without decimals" |
Error |
|
2.66 |
Validate that the co-financing rate of each Programme/Priority/Plan record in Table 17 is minimum 20% (Art. 120(6) of Reg. 1303/2013 says that “the contribution from the funds for each priority axis shall not be less than 20% of the eligible public expenditure”). |
Error |
|
2.67 |
Validate that the co-financing rate of each Programme/Priority/Plan record in Table 17 is maximum 85%. |
Error |
|
2.69 |
Validate that there is at least one record in the Region Coverage. |
Error |
|
2.73 |
Validate when version > 1 that when Major Amendment is set, that the Justification for amendment is not null. |
Error |
|
2.74 |
Validate when version > 1 that when Major Amendment is not set, that the MS amending decision information is not null (Number, Date and Entry into force date). |
Error |
|
2.75 |
Validate that for version 1, the Confirmation of agreement in writing to the contents of the cooperative programme (PRG.CCP) was uploaded in the system. For consecutive versions, it is not mandatory to upload this document. |
Error |
|
2.76 |
Validate that at least one control body has been specified in Table 22. |
Error |
|
2.77 |
Validate that at least one audit body has been specified in Table 22. |
Error |
|
2.78 |
Validate that Body to which payments will be made is specified. |
Error |
|
2.79 |
Validate that for version 1, the Report on Strategic Environmental Assessment (PRG.SEA) was uploaded in the system. For consecutive versions, it is not mandatory to upload this document. |
Error |
|
2.80 |
Validate that the Cooperation Programme Proposal (PRG.CPP) was uploaded in the system. |
Error |
|
2.81 |
Validate that at least one Technical Assistance Priority Axis exists. |
Error |
|
2.82 |
Validate that the total Technical Assistance Union Support in Table 17 is minimum €1.500.000 and maximum 10% of the total Programme Union Support. |
Error |
|
2.83 |
Validate that the Programme covers maximum 4 Thematic Priorities. |
Error |
|
2.84 |
Validate that the thematic Priorities in Table 1 (Thematic Priority Justification) are all used under a Priority Axis (Priority Axis Thematic Priority) and vice versa. |
Error |
|
2.85 |
Validate when version > 1 that the Approval by the monitoring committee is ticked ("In accordance with Article 210(2)(e) CPR, any amendment of the programme needs the approval by the monitoring committee"). |
Error |
|
2.88 |
Validate in Table 17, when minor amendment, that the Union Support (A) for a Priority does not decrease by more than 8% compared to the value existing in the programme version having the first occurrence of the last commission decision existing at 01.02.2020. |
Warning
|
|
2.89 |
Validate in Table 17, when minor amendment, that the Union Support (A) for a Priority does not decrease by more than 4% of the Programme Total Union Support (A) in the programme version having the first occurrence of the last commission decision existing at 01.02.2020. |
Warning
|
After all errors have been resolved the status of the Cooperation Programme IPA-CB becomes Ready to send.
An example of a validation window:
Send the Cooperation Programme (IPA-CB)
|
Remark |
The Cooperation Programme IPA-CB can only be sent once the Validation Errors have been removed and the status is 'Ready To Send' or 'Sent'. It is a must to have the privilege to send the Programme; the user has the role MS Managing Authority send. The "4 eye principle" must be respected. Therefore, the user sending must be different from the user who last validated. The Sending of information by a Member State to the Commission should be electronically signed in accordance with Directive 1999/93/EC. Sending of the different objects is generating a snapshot document and after the sending an acknowledge document is generated by the European Commission. |
1. Click on the Send link to send the Cooperation Programme to the Commission or to an upper Node.
The system will ask you to confirm the send action:
2. Click on Yes to confirm or on No to return to the Cooperation Programme.
3. The Sending of information by a Member State to the Commission should be electronically signed in accordance with Directive 1999/93/EC.
Sending of the different objects is generating a snapshot document and after the sending an acknowledge document is generated by the European Commission.
This acknowledge document is signed but the Member State was not signing the snapshot document.
The EU Login now provides a functionality of signing without forcing the user to have a certificate. The action to sign will only be triggered when sending to the European Commission:
(1) Enter your SFC2014 Password
(2) Click on the 'Sign' button
On success, the Cooperation Programme version has been sent to the Commission. When sent to an upper Member State Node, the status is set to 'Sent'. When sent to the Commission and when it concerns a Minor modification, the status is set to 'Adopted by MS' else the status is set to 'Sent'.
A Minor modification is a modification which does not modify data which is part of the Commission Decision and for which the Member State has indicated that it does not concern a Major Amendment.
|
REMARK |
When sending the first version of the Cooperation Programme, automatically set the Eligibility Start Date to the smallest of the current date and 01/01/2014, and set the Eligibility End Date to 31/12/(Programme Last Year + 3). When sending to an upper Node the electronic signature is not required. |
Return the Operational Programme (IPA-CB) for Modification
|
REMARK |
The Member State must request to return the OP uploading a document called 'MS Request to return programme version for modification'. The Operational Programme version is in a status 'Sent' at the level of the Commission, or in a status 'Sent', ‘Open’, ‘Ready to send’ or ‘Returned for modification by MS’ at the owner node of the Member State and a lower Node exists. This scenario occurs when at the request of the Member State the Commission return an OP Version for modification because it is incomplete or incorrect and needs to be modified. |
1.
Click on the Add button to
add the return document called 'MS Request to return programme version for
modification'.
The Documents Details screen appears:
2. Enter or select the following information:
(1) Select a Document Type called 'MS Request to return programme version for modification'.
(2) Enter a title for your Document
(3) Enter a Document Date
(4) Click on the Add button to add a new attachment
·
You can add multiple attachments by clicking on
the Add button
·
You can remove unwanted attachments by selecting
the attachment and clicking on the Remove button
(5) Enter a Title for your attachment.
(6) Select the Language of the document.
(7) Select the file to upload.
(8) Click on Update & send to send the information.
On success, the Operational Programme has been set in status 'Return for Modification by MS'.
Delete the Cooperation Programme (IPA-CB)
|
REMARK |
A Cooperation Programme can be deleted when the status is 'Open', 'Ready to send' or 'Returned for modification by MS', and has never been sent to the Commission before and has no sent documents attached. It is a must to have the role of MS Managing Authority with update access. The version currently resides on your Node. |
1. Click on the Delete link to remove the Cooperation Programme from the system.
The system will ask you to confirm the delete action:
2. Click on Yes to confirm or click on No to return to the Cooperation Programme.
On success, the Cooperation Programme is physically deleted from the system.
Cancel the Cooperation Programme (IPA-CB)
|
REMARK |
A Cooperation Programme can be cancelled when the status is 'Open', 'Ready to send' or 'Returned for modification by MS', and has never been adopted by the Commission before or is referred by a sent Standalone Document. It is a must to have the role of MS Managing Authority with update access. The version currently resides on your Node. |
1. Click on the Cancel link to cancel the Cooperation Programme.
The system will ask you to confirm the delete action:
2. Click on Yes to confirm or click on No to return to the Cooperation Programme.
On success, the Cooperation Programme has been cancelled and its status was set to 'Cancelled'.
Create the New Version of a Cooperation Programme (IPA-CB)
|
REMARK |
A new version of the Cooperation Programme can be created when the last version was 'Returned for Modification by EC', 'Adopted by EC', ‘Non Adopted by EC’, 'Adopted by MS', 'Cancelled by MS' or 'Withdrawn at the request of the MS'. It is a must to have the role of MS Managing Authority with update access. Authority information from the Designation of Authorities object will be used to populate Tables 19 and 20 when this information is more recent than the Tables 19 and 20 information available in the last version of the Cooperation Programme. When the current version uses the old limited table of contents and the new version will contain the extended one, then the system on create of a new version has to create the missing Priority Axis – Thematic Priority record and remove the value of the Thematic Priority on the Priority Axis. |
1. Click on the Create New Version link to create a new version of the Cooperation Programme.
The system will ask you to confirm the creation of a new version:
2. Click on Yes to confirm or on No to return to the Cooperation Programme.
On success, a new version of the Cooperation Programme has been created as a copy of the last version. Its status was set to 'Open' and the version number was incremented by one when the previous version was adopted by MS or EC (ex. 1.0 à 2.0) or the working version was incremented by one when the previous version was returned for modification or cancelled (ex. 1.0 à 1.1).
When the status of the last version was Not Adopted by EC then the new version should be based on the last adopted version and the version should be incremented by one (ex. 1.0 à 2.0)
When the status of the last version was Withdrawn at the request of the MS and the user has chosen to create a new version based on the withdrawn version or on the last adopted version, then the version is incremented by one (ex. 1.0 -> 2.0).
|
REMARK |
Authority information from the Designation of Authorities object will be used to populate Table 19 when this information is more recent than the Tables 19 information available in the last version of the Cooperation Programme. |
|
REMARK |
Major Amendment, Approved by Monitoring Committee, Justification for Amendment, MS Amendment Decision Number, MS Amending Decision Date and MS Amending Decision Entry into Force Date are only available in versions > 1. The MS related fields need to be filled in when you want to create a version containing modifications which do not require a Commission Decision. This kind of version will automatically be set to 'Adopted by MS' when sent to the Commission and when only non-decisional parts of the Cooperation Programme have been modified. |
Withdraw Cooperation Programme (IPA-CB)
|
REMARK |
The Member State must request to withdraw the Cooperation Programme uploading a document called 'MS Request to withdraw programme version'. The Operational Programme version is in a status 'Sent' or 'Returned for modification by EC’ at the level of the Commission, or in a status ‘Open’, ‘Ready to send’, ‘Returned for modification by MS’ or ‘Cancelled’ at the owner node of the Member State and has previously been sent to the Commission. This scenario occurs when at the request of the Member State the Commission withdraw an OP Version and stop the amendment procedure. |
1. Click
on the Add button to add the
withdraw document called 'MS Request
to withdraw programme version'
2. The Document Details pop-up window appears. The Member State must select the withdraw document:
3. Enter or select the following information:
(1) Select a Document Type called 'MS Request to withdraw Programme version'.
(2) Enter a title for your Document
(3) Enter a Document Date
(4) Click on the Add button to add a new attachment
·
You can add multiple attachments by clicking on the Add button
·
You can remove unwanted attachments by selecting the attachment
and clicking on the Remove button
(5) Enter a Title for your attachment.
(6) Select the Language of the document.
(7) Select the file to upload.
(8) Click on Update to save the information or on Update & send to save the information and send the document to the Commission.
On success, the Cooperation Programme version status was set to 'Withdrawn at the request of the MS'.
|
REMARK |
Withdrawals are subject to confirmation by the Commission. As a consequence of the withdrawal, the ongoing programme amendment will be deemed as never submitted and have no legal effect. |