Operational Programme (EMFF)
PURPOSE
This document describes the specifications related to Programming under the CPR Regulation and more specific those related to the Operational Programmes for the European Maritime and Fisheries Fund (EMFF).
REGULATION
More detail regarding the regulation of the Operational Programme EMFF can be found in 'About SFC2014' section of this portal.
ROLES
Roles involved in OP EMFF are:
MS Managing Authority | Record Operational Programme Upload Operational Programme Documents Consult Operational Programme Delete Operational Programme Validate Operational Programme Send Operational Programme Return Operational Programme for Modifications (to a sub-node) Cancel Operational Programme Create New Version of an Operational Programme |
MS Audit Authority | Consult Operational Programme |
FUNDS
EMFF |
|
|
|
Pre-Conditions
The CCI number used for the Operational Programme must have been previously allocated by the Commission.
Workflow
This section shows the lifecycle to create and manage an Operational Programme EMFF.
Click here to see the OP EMFF workflow diagram in high resolution.
Create the Operational Programme (EMFF)
REMARK | To create the Operational Programme you must have the MS Managing Authority role with Update rights (MSMAU) for EMFF. The CCI number used for the Operational Programme must have been previously allocated by the Commission. |
1. To access the Operational Programme go to the Programming menu and select the Operational Programme (EMFF) link.
2. Click on the Create new programme link to create a new Operational programme for EMFF.
You are redirected to the Operational Programme creation screen:
3. Enter or select the following information:
Select a CCI.
The CCI list contains all allocated EMFF CCIs for the Country of the User's Node and which contain the Funds for which you are registered (you need permission for all Funds covered by the CCI).
If the CCI code is not in the list it is either not yet requested or not yet allocated, you can use the 'Request a new CCI Number' to go to the CCI Request Form (Utilities -> CCI Request).
The CCI numbers must fit the following regular expression: (……14MFOP…)
Enter a Title.
The Title is automatically pre-filled with the CCI Title but this can be modified.
Select a First year.
Select a Last year.
First Year is pre-filled with 2014 and Last Year with 2020. Both fields can be updated but First Year needs to be smaller than Last Year and between 2014 and 2020.
Click on the Finish button to confirm the creation of the Operational Programme EMFF.
The status of the Operational programme is Open.
Record/Edit the Operational Programme (EMFF)
Find all the information to complete each screen of the Operational Programme EMFF, below there are the links to the main sections:
- General
- Strategy
- Integrated Territorial Development
- Control, Inspection & Enforcement
General
Version Information
1. Click on the Edit button 
to modify the general information of the Operational Programme EMFF.
The edit details form pop-up window appears:
Enter or select the following information:
Select a CCI.
The CCI list contains all allocated EMFF CCIs for the Country of the User's Node and which contain the Funds for which you are registered (you need permission for all Funds covered by the CCI).
Enter a Title.
Select a First year.
Select a Last year.
Click on the Update link the save all the information
REMARK | CCI can only be updated when Version 1. In Version 1, First Year is pre-filled with 2014 and Last Year with 2020. Both fields can be updated. In subsequent versions, only the Last Year can be extended up until 2020. |
Officials in Charge
Note | Officials in Charge can be updated at any time, independent from the status of the Operational Program. |
1. Click on the Add button 
to add a new official in charge.
Select an official and click in the Edit button to modify the information of this official.
Select an official and click on the Remove button 
to delete the official in charge selected.
The Edit details pop-up window appears:
Enter the following information:
Enter the Name.
Enter the Email.
Click on Update to save the information.
Note | Commission Officials (email domain "ec.europa.eu") can only be created/updated/deleted by Commission Users. |
History
This section shows all the actions that happened in the Operational Programme since it was created, for example:
Documents
The following documents are foreseen:
Description | Non-Integral | Integral | System | Required |
Supplementary information | X |
|
| |
Other Member State Document | X |
|
|
|
Snapshot of data before send | X | X | X | |
Acknowledgment of Receipt |
| X | X | |
Report of the Ex-ante Evaluation with an executive summary | X |
| X (only on version 1) | |
List of partners consulted | X |
| X (only on version 1) | |
Report on Strategic Environmental Assessment | X |
| X (only on version 1) | |
Summary description of the management and control system | X |
| X (only on version 1) | |
Compensation plan for the outermost regions | X |
| X (only on version 1 for ES, FR and PT) | |
Maps showing the size and location of the fisheries and aquaculture sectors, the location of main fishing harbours and aquaculture sites, and the location of protected areas (ICZM, MPAs, Natura 2000) | X |
| X (only on version 1 when covering Union Priority 4) | |
MS Request to withdraw programme version | X |
|
|
|
MS Request to return programme version for modification | X |
|
|
|
MS Justification for OP Amendment | X |
| X (only on version x.0) |
Uploading & sending Documents
Multiple documents can be uploaded in the Operational Programme EMFF.
· Clicking on the Add button will open a pop up window allowing you to add a new document type with attachments.
· Selecting a document row and click in the Edit buttonwill allow you to modify the document information. If a document of type 'Other Member State Document' must be sent, you can select the Edit button in order to send the document.
REMARK | Integral Documents are only sent once the Operational Programme is sent. Referential Documents (i.e. 'Other Member State Document') can be sent at any time independently of the status of the Operational Programme EMFF. A document is only visible to the Commission when the Sent Date is visible:
|
1. Click on the Add button to add a new document.
The document detail pop-up window appears:
2. Enter or select the following information:
Select a Document Type
Enter a title for your Document
Enter a Document Date
Click on the Add button to add a new attachment
- You can add multiple attachments by clicking on the Add button
- You can remove unwanted attachments by selecting the attachment and clicking on the Remove button
Enter a Title for your attachment.
Select the Language of the document.
Select the file to upload.
Click on Update to save the information or Update & Send to send the document to the Commission.
REMARK | Commission Registration N° is only enabled for Commission Users, while Local Reference is only enabled for Member State Users. |
The pop-up window closes and the documents are uploaded.
Sending a non-integral document
1. Once the document and attachment(s) have been uploaded select the document row in the list and click on the Edit button:
2. Click on Update & Send to send the document to the Commission.
Note | The Update & Send option is only shown for documents which are not an integral part of the OP and after at least one attachment was added. |
Deletion of an unsent document
1. Select a row of a previously uploaded document and click on the Remove button to delete the document and associated attachments.
A confirmation window appears:
2. Click on Yes to confirm deletion or on No to return to the Operational Program EMFF.
Hiding a sent document
Note | Sent Documents can never be deleted, but the sender can decide to hide the content for the receivers in case of an erroneous and/or accidental send. |
1. Select a row of a previously sent document and click on the Edit button to hide the document and associated attachments.
2. Select the Hide Content option and click on Update to hide the Operational Programme document.
Observations
This section can be used to provide any relevant information about the Operational Programme.
Enter the text in the box provided
Click on the Add button to save the information
The Observation is added below the Observations box and includes the username and date, and time of the post.
1. Preparation
1.1. Summary
1. Click on the Edit button to enter or modify the Preparation of the Operational Programme and involvement of partners:
The Edit Details pop-up window appears:
Enter the text
Click on Update to save the information
1.2. Outcome Ex-ante Evaluation
1.2.1. Description of Process
1. Click on the Edit button to enter or modify the description of the ex-ante evaluation process:
The Edit Details pop-up window appears:
Enter the text
Click on Update to save the information
1.2.2. Recommendations
Clicking on the Add button will open a pop up window allowing you to fill the fields of the form to add the information.
Selecting a row and clicking in the Edit buttonwill allow you to modify the information.
Selecting a row and clicking on the Remove button will delete the selected row.
1. Click on the Edit button to modify the Overview of the recommendations of the ex-ante evaluators and brief description of how they have been addressed:
The Edit Details pop-up window appears:
Enter the following information:
Enter the Topic.
Enter the Recommendation.
Enter how the recommendation was addressed, or why was it not taken into account.
Click on Update to save the information.
2. Swot & Needs
REMARK | For each of the selected/deselected Union Priorities, an entry will automatically be created/deleted in the 2.1 "Analysis" and in the 2.2 "Context indicators". The Technical Assistance Union Priority should not be in this list. |
2.1. Analysis
1. Click on the Edit button to select the relevant Union Priorities for SWOT analysis:
The Union Priorities list becomes editable:
Enter the following information:
Select the Relevant Union Priorities
Click on Update to save the information
A sub-menu is automatically created for every Union Priority selected under 2 SWOT & Needs:
Union Priority
Strengths
1. Click on the Edit button to enter the relevant information of the Union Priorities for SWOT analysis and identification of needs, Strengths
A pop-up text box appears:
Enter the information
Click on Update to save the information
Weaknesses
1. Click on the Edit button to enter the relevant information of the Union Priorities for SWOT analysis and identification of needs, Weaknesses
A pop-up text box appears:
Enter the information
Click on Update to save the information
Opportunities
1. Click on the Edit button to enter the relevant information of the Union Priorities for SWOT analysis and identification of needs, Opportunities
A pop-up text box appears:
Enter the information
Click on Update to save the information
Threats
1. Click on the Edit button to enter the relevant information of the Union Priorities for SWOT analysis and identification of needs, Threats
A pop-up text box appears:
Enter the information
Click on Update to save the information
Identification of Needs
1. Click on the Edit button to enter the relevant information of the Union Priorities for Identification of needs on basis of the SWOT analysis:
A pop-up text box appears:
Enter the information
Click on Update to save the information
Consistency MNSP
1. Click on the Edit button to enter the relevant information of the SWOT analysis Consistency with the Multiannual National Strategic Plan for aquaculture (MNSP):
A pop-up text box appears:
Enter the information
Click on Update to save the information
Consistency MSFD
1. Click on the Edit button to enter the relevant information of the SWOT analysis Consistency with the Progress to Achieve good Environmental Status through the Development and Implementation of MSFD:
A pop-up text box appears:
Enter the information
Click on Update to save the information
Specific Needs
1. Click on the Edit button to enter the relevant information for the Specific Needs:
A pop-up text box appears:
Enter the information
Click on Update to save the information
2.2. Context Indicators
REMARK | For each of the selected/deselected Union Priorities, an entry will automatically be created/deleted in the 2.1 "Analysis" and in the 2.2 "Context indicators". |
Union Priority
Clicking on the Add button will open a pop up window allowing you to fill the fields of the form to add the information.
Selecting row and click in the Edit buttonwill allow you to modify the information.
Selecting a row and clicking on the Remove button will delete the selected row.
REMARK | The user can select a pre-defined Common Context Indicator or define a Programme Specific Indicator. The Programme Specific Context Indicator list contains all Programme Specific Context Indicators previously defined on this Programme. The Common Context Indicator list is limited to those relevant for the Union Priority. |
1. Click on the Add button to add the selection or definition of Context Indicators:
The table detail pop-up window appears:
- First option Common Context Indicator is selected:
Enter or select the following information:
Select or define the Common Context Indicator
The Common Context Indicator list is limited to those relevant for the Union Priority.
Enter the Baseline year
Enter the Value
Enter the Source of information
Enter a comment or a justification (not mandatory)
Click on Update to save the information
- Second option Programme Specific Context Indicator is selected:
NOTE | The Programme Specific Context Indicator list contains all Programme Specific Context Indicators previously defined on this Programme. If this list is empty you must first create your programme specific context indicator by selecting option 3 New Programme Specific Context Indicator. |
1. Enter or select the following information:
Select or define the Programme Specific Context Indicator
The Programme Specific Context Indicator list contains all Programme Specific Context Indicators previously defined on this Programme.
Enter the Baseline year
Enter the Value
Enter the Source of information
Enter a comment or a justification (not mandatory)
Click on Update to save the information
- Third option New Programme Specific Context Indicator is selected:
Enter or select the following information:
Select the New Programme Specific Context Indicator
Enter an ID
Enter an Indicator
Enter a Measurement unit for Indicator
Enter an Order
Enter a Baseline Year
Enter a Value
Enter a Source of Information
Enter a comment or Justification (not mandatory)
Click on Update to save the information
Delete a record using a Programme Specific Indicator:
REMARK | The Programme Specific Indicator definition also gets deleted when it is not used in any other record of any Indicator Table in any version of this Programme (under another Union Priority in this version of the OP or in any previous version of the OP). If not used anywhere else, the modal window will contain this Remark, and on confirmation the Indicator usage in this Table is deleted as well as the Indicator Definition. If it was used somewhere else, then no Remark is shown and only the usage is deleted. This also applies for Result Indicators (3.2). There will not be any Programme Specific Output Indicators. |
1. Select a record using a Programme Specific Indicator and click on the Remove button to delete the record.
The system will ask you to confirm the delete action:
Click on Yes to confirm the delete action.
3. Strategy
3.1. Description
1. Click on the Add button to add a Description of the Programme's Contribution to the Union Strategy:
A pop up window allowing you to add a description text is displayed:
2. Enter the following information:
Enter a description text.
Click on the Update link to save the information.
3.2. Specific Objectives & Result Indicators
REMARK | For each of the selected Union Priorities/Specific Objectives, the following records will be automatically maintained: · Table items under 3.2 "Specific objectives" (except for Technical Assistance), · Table items under 3.3 "Measures & Output indicators" (except for Technical Assistance), · Table items under 7.1 "Performance framework" and Record for the Financial Indicator in the Performance Framework (7.1) (except for Technical Assistance) · Table items under 7.2 "Justification for output indicator" and Record for the Justification (7.2) (except for Technical Assistance) · Records for all Common Result Indicators of a Specific Objective except for Technical Assistance The Technical Assistance Union Priority must be in this list. In subsequent versions of the Operational Programme, Union Priorities/Specific Objectives created in earlier versions cannot be de-selected. |
1. Click on the Edit button to select or modify the specific objectives and result indicators:
The different options become available:
Select the Specific Objectives
Click on the Update link to save the information
Union priority:
Specific Objective
REMARK | There are two types of Result Indicators; depending on the selection there are different ways to complete the form correctly. See the possibilities below. The Common Result Indicators are automatically foreseen for each selected Specific Objective. Therefore, they cannot be created or deleted manually. They are either "Not applicable" or they have a target value. The user can modify a pre-defined Common Result Indicator or define a Programme Specific Result Indicator. |
- First option Editing a Common Result Indicator:
Selecting a row and clicking on the Edit buttonwill allow you to modify the information for the pre-defined Common Results indicators.
1. Select a row and click on the Edit button :
The Edit Common Results Indicator Details Pop-up screen appears:
Select Not Applicable or enter a Target Value for 2023
Click on the Update link to save the information
- Second option Programme-specific Result Indicator is selected:
NOTE | The Programme Specific Result Indicator list contains all Programme Specific Result Indicators previously defined on this Programme. If this list is empty you must first create your Programme Specific Result indicator by selecting option 3 New Programme Specific Result Indicator. |
Clicking on the Add button will open a pop up window allowing you to fill the fields of the form to add the information.
Selecting row and click in the Edit buttonwill allow you to modify the information.
Selecting a row and clicking on the Remove button will delete the selected row.
Select the Programme Specific Result Indicator
Enter the Target Value for 2023
Click on the Update link to save the information
- Third option New Programme Specific Result Indicator is selected:
Select the New Programme Specific Result Indicator
Enter an ID
Enter an Indicator
Enter a Measurement unit for Indicator
Enter an Order – This is the order you wish the indicator to be displayed in the menu of the OP
Enter the Target Value for 2023
Click on Update to save the information
3.3. Output Indicators
Union Priority:
Specific objective: Measures & Output indicators
Clicking on the Add button will open a pop up window allowing you to fill the fields of the form to add the information.
Selecting row and click in the Edit buttonwill allow you to modify the information.
Selecting a row and clicking on the Remove button will delete the selected row.
1. Click on the Add button to add the Measures & Output Indicators:
The details pop-up window appears:
Select the EMFF measure
The Measure list is limited to those relevant for the Specific Objective.
Select the Output Indicator
The Output Indicator list is limited to those relevant for the Measure.
Enter the Target value (not mandatory)
Click on the Update link to save the information
Specific Objective: Justification
1. Click on the on the Edit button to enter or modify the Justification for the combination of the EMFF Measures:
The details pop-up window appears:
Enter a description text for the Justification.
Click on the Update link to save the information.
3.4. Complementarity
3.4.1. Complementarity
1. Click on the on the Edit button to enter the Complementarity and Coordination arrangements with other ESI Funds and other relevant Union and National Funding instruments:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
3.4.2. Administrative Burden
1. Click on the on the Edit button to enter the Main Actions Planned to Achieve a Reduction in Administrative Burden:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
3.5. Macro-Regional & Sea-Basin Strategies
1. Click on the on the Edit button to enter the Information on the Macro-Regional or Sea-Basin Strategies:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
4. Specific EMFF Measures
4.1. Natura 2000
1. Click on the Edit button to enter or modify the Description of the Specific Needs of Natura 2000:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
4.2. Small-scale Coastal Fishing
1. Click on the Edit button to enter or modify the Description of the Action Plan for the Development, Competitiveness and Sustainability of Small-scale Coastal Fishing:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
4.3. Calculation of Simplified Costs
1. Click on the Edit button to enter or modify the Description of the Method for the Calculation of Simplified Costs
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
4.4. Calculation of Additional Costs
1. Click on the Edit button to enter or modify the Description of the Method for the Calculation of Additional Costs
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
4.5. Calculation of Compensation
1. Click on the Edit button to enter or modify the Description of the Method for the Calculation of Compensation:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
4.6. Permanent Cessation
1. Click on the Edit button to enter or modify the Measures for the Permanent Cessation of Fishing Activities:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
4.7. Mutual Funds
1. Click on the Edit button to enter or modify the Mutual Funds:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
4.8. Use of Technical Assistance
4.8.1. Technical Assistance
1. Click on the Edit button to enter or modify the Technical Assistance at the Initiative of the MS:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
4.8.2. National Networks
1. Click on the Edit button to enter or modify the Establishment of National Networks:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
5. Integrated Territorial Development
5.1. Implementation of CLLD
5.1.1. Strategy for CLLD
1. Click on the Edit button to enter or modify the Information on the Implementation of CLLD:
The pop-up window appears:
Enter the information
Click on the Update link to save the information
5.1.2. Criteria for Fisheries Areas
1. Click on the Edit button to enter or modify the list of Criteria Applied for Selecting the Fisheries Areas:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
5.1.3. Criteria for Local Development
1. Click on the Edit button to enter or modify the list of selection Criteria for Local Development Strategies:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
5.1.4 Roles of FLAGs
1. Click on the Edit button to enter or modify a Description of the respective Roles of the FLAGs:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
5.1.5. Advance Payments to FLAGs
1. Click on the Edit button to enter or modify a Description of the respective Roles of the FLAGs:
The pop-up window appears:
Enter a description text
Click on the Update link to save the information
5.2. ITI (Information on Integrated Territorial Investments)
REMARK | The EMFF Measures previously used in 3.3 are automatically foreseen. |
1. Click on the Edit button to select the EMFF Measure(s) regarding the information on Integrated Territorial Investments:
The screen becomes editable:
Select the EMFF measures
Click on the Update link to save the information
2. Click on the Edit button to enter or modify the Indicative Financial Allocation from EMFF (in Euros)
The screen becomes editable:
Enter the Indicative financial allocation from EMFF (in Euros)
Click on the Update link to save the information
6. Ex-ante Conditionalities
6.1. Identification & Assessment
6.1.1. EMFF Specific Ex-ante Conditionalities
REMARK | The list of available Ex-ante Conditionalities only contains EMFF specific ones and no General Ex-ante Conditionalities. For each of the selected Ex-ante Conditionalities, the system will create all their Criteria in the table on the fulfilment of Criteria with fulfilled set to false. For each Criterion the system automatically foresees an Action to be taken record with description "To be defined". When deleting, the delete is also cascaded. |
· Clicking on the Add button will open a pop up window allowing you to fill the fields of the form to add the information.
· Selecting a row and clicking on the Delete button will remove the data in the selected row.
· Selecting a row and clicking on the Edit button will open a pop up allowing you to modify the information.
1. Click on the Add button to add Applicable EMFF Specific Ex-ante Conditionalities:
The pop-up window appears:
Select the Applicable Ex-ante Conditionality
Select the Union priorities to which the conditionality applies
Click on the arrow button 
to select the Union priorities
Click on the Update link to save the information
6.1.1. Criteria
REMARK | For each of the Criteria of the selected Ex-ante Conditionalities, the user must indicate if it was fulfilled and provide References and an Explanation. The Reference is only mandatory when the Criterion was fulfilled. When setting a fulfilled Criterion to unfulfilled, the system will create a record in the Actions to be taken table, with description "To be defined". When setting an unfulfilled Criterion to fulfilled, the system will automatically remove its Actions to be taken. |
1. Select a Criterion row of the selected Ex-ante Conditionalities
2. Click on the Edit button to open a pop up window allowing you to indicate if it is fulfilled
The Ex-ante Conditionalities pop-up window appears:
Indicate if it was fulfilled
Provide a Reference (only mandatory when Criterion was fulfilled)
Provide an Explanation
Click on the Update link to save the information.
6.1.2. General Ex-ante Conditionalities
1. Click on the Edit button to enter or modify the Applicable General Ex-ante Conditionalities and Assessment of their Fulfilment:
The pop-up window appears:
Enter the information
Click on the Update link to save the information.
6.2. Actions to be taken
6.2.1. EMFF Specific Ex-ante Conditionalities
REMARK | It is also possible to manually add an additional "Actions to be taken" record for a specific unfulfilled Criterion. Select the unfulfilled Criterion and click the Add button It is also possible to manually delete any additional "Actions to be taken" record for a specific unfulfilled Criterion, providing that there is still another record for that unfulfilled Criterion. Select the record and click the Delete button |
1. Click on the Add button to add an "Action to be taken":
The pop-up window appears:
Select the Criterion
Enter the Action to be taken
Enter the Deadline (not mandatory)
Enter Bodies responsible
Click on the Update link to save the information.
6.2.2. EMFF General Ex-ante Conditionalities
1. Click on the Edit button to enter or modify the Actions Envisaged to Achieve the Fulfilment of the General Ex-ante Conditionalities:
The pop-up window appears:
Enter the information
Click on the Update link to save the information.
7. Performance Framework
7.1. Performance Framework
Union Priority
REMARK | The Financial Indicator record is automatically foreseen when a Union priority is selected in 3.2. This means it can never be created or deleted, only updated. The target value is also automatically calculated by summing the amounts from 3.3 per Union priority and Common Indicator. The Targets for 2023 for Common Output Indicators are automatically generated from the data available in 3.3 by summing the amounts per Union Priority and Common Indicator. They cannot be modified. The Targets for 2023 for the Financial Indicator need to be provided by the user. |
1. Click on the Edit button to update the Financial Indicator Record:
The pop-up window appears:
Enter Milestone for 2018
Enter Targets for 2023
Click on the Update link to save the information
7.2. Justification for Output Indicators
Union priority
Rationale
1. Click on the Edit button to enter the information for Rationale for the Selection of Output Indicators:
The pop-up window appears:
Enter the Information
Click on the Update link to save the information
Evidence
1. Click on the Edit button to enter the information for Data or Evidence used to estimate the Value of Milestones and Targets and the Calculation Method:
The pop-up window appears:
Enter the Information
Click on the Update link to save the information
How
1. Click on the Edit button to enter or modify the Information on How the Methodology and Mechanisms to ensure Consistency have been applied:
The pop-up window appears:
Enter the Information
Click on the Update link to save the information
8. Financing Plan
8.1. By Year
REMARK | The Annual plan is presented for all years between First Year and Last Year of the Programme Version. In version 1.0, this Annual plan is automatically populated with the amounts from the fixed EMFF Financial Allocations for this country. The EMFF main allocation is 94% of the Financial Allocations amount. The EMFF performance reserve is 6% of the Financial Allocation amount. |
1. Click on the Edit button to modify the Financing Plan:
The EMFF main allocation and performance reserves for each year are editable:
Enter the EMFF Main Allocation
Enter the EMFF Performance Reserve
Click on the Update link to save the information
8.2. By Union Priority
REMARK | The Union Priority plan is automatically presented for all Union Priorities and its Union Priority Measures covered by this Programme and selected in section 3.2. |
REMARK | Article 33(1)(d) and Article 44(4a) - Due to the inclusion of the COVID-19 measure, there is now a new Union Priority Measure 1b under the Union Priority 1 in Table 8.2. |
1. Click on the Edit button to modify the Financing Plan by Union Priority:
The values become editable:
Enter the Total EMFF Contribution for the Union Priorities
Enter the Total National Counter for the Union Priorities
Click on the Update link to save the information
8.3. By Thematic Objective
REMARK | The Thematic Objective plan is automatically presented for all Thematic Objectives related to the Specific Objectives Measures covered by this Programme and selected in section 3.3. |
1. Click on the Edit button to modify the Financing Plan by Thematic Objective:
The EMFF Contribution becomes editable:
Enter the contribution to the thematic objectives of the ESI Funds
Click on the Update link to save the information
9. Horizontal Principles
9.1. Description of the Actions
9.1.1. Equality Men & Woman
1. Click on the Edit button to modify or enter Information about Promotion of Equality between Men and Women and Non-Discrimination:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
9.1.2. Sustainable Development
1. Click on the Edit button to modify or enter Information about Sustainable Development
The pop-up window appears:
Enter the Information
Click on the Update link to save the information
9.2. Climate Change Objectives
REMARK | The EMFF Measures list is automatically foreseen for all Measures selected in section 3.3. The EMFF Measures having a pre-defined coefficient that is not updatable cannot be updated. The EMFF Measures having a pre-defined coefficient that is updatable can be updated to 40% (see Annex III of CPR DA) |
1. Click on the Edit button to modify or enter the Indication of the Indicative Amount of Support to be used for Climate Change Objectives – Coefficient:
The EMFF Measures having a pre-defined coefficient that is updatable can be updated to 40%:
Select the coefficient to 40%
Click on the Update link to save the information
1. Click on the Edit button to modify or enter the Indication of the Indicative Amount of Support to be used for Climate Change Objectives – Indicative EMFF Contribution (in Euros):
The Contribution is editable:
Enter the value
Click on the Update link to save the information
10. Evaluation Plan
Objectives and Purposes
1. Click on the Edit button to modify or enter information about the Objectives and Purposes of the Evaluation Plan:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
Governance and Coordination
1. Click on the Edit button to modify or enter information about the Governance and Coordination of the Evaluation Plan:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
Topics & Activities
1. Click on the Edit button to modify or enter information about the Topics & Activities of the Evaluation Plan:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
Data & Information Strategy
1. Click on the Edit button to modify or enter information about the Data & Information Strategy of the Evaluation Plan:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
Timeline
1. Click on the Edit button to modify or enter information about the Timeline of the Evaluation Plan:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
CLLD
1. Click on the Edit button to modify or enter information about the Specific Requirements for Evaluation of CLLD of the Evaluation Plan:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
Communication
1. Click on the Edit button to modify or enter information about Communication of the Evaluation Plan:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
Resources
1. Click on the Edit button to modify or enter information about Resources of the Evaluation Plan:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
11. Implementing Arrangements
11.1. Authorities and Bodies
1. Click on the Add button to add an Authority and Intermediate Bodies:
The pop-up screen appears:
Enter Name of the authority
Enter Authority/Body
Enter Email
REMARK | The Email Address is not required by the regulation, but is used by SFC2014 for automatic notification purposes. |
Click on the Update link to save the information
11.2. Monitoring & Evaluation Procedures
1. Click on the Edit button to enter the description of the Monitoring and Evaluation Procedures:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
11.3. Monitoring Committee
1. Click on the Edit button to enter the General Composition of the Monitoring Committee
The pop-up window appears:
Enter the description
Click on the Update link to save the information
11.4. Information & Publicity Measures
1. Click on the Edit button to enter a Summery Description of the Information and Publicity Measures to be carried out
The pop-up window appears:
Enter the description
Click on the Update link to save the information
12. Control, Inspection & Enforcement
12.1. Bodies
· Click on Add button to add relevant authorities and bodies
· Select a row and click on the Edit button to modify the information of the authorities and bodies selected.
· Select an Authority or a Body and click on the remove button to delete the authorities and bodies selected.
1. Click on the Add button to add relevant authorities and bodies:
The pop-up window appears:
Enter Name of the Authority
Click on the Update link to save the information
12.2. Human & financial Resources
1. Click on the Edit button to enter a brief Description of Human and Financial Resources available for Fisheries Control, Inspection and Enforcement:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
12.3. Major Equipment
1. Click on the Edit button to enter a brief Description of Human and Financial Resources available for Fisheries Control, Inspection and Enforcement:
The pop-up windows appears:
Enter the description
Click on the Update link to save the information
12.4. List of Types of Operations
· Click on Add button to add a Type of Operation
· Select a row and click on the Edit button to modify the information of the Type of Operation selected.
· Select a row and click on the remove button to delete the type of Operation selected.
1. Click on Add button to add a Type of Operation:
The pop-up window appears:
Select the Type of Operation
Enter the description
Click on the Update link to save the information
12.5. Link to Commission Priorities
1. Click on the Edit button to enter Link to Commission Priorities:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
13. Data Colletion
13.1. General Description
1. Click on the Edit button to enter a General Description of activities of data collection:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
13.2. Storage and Use
1. Click on the Edit button to enter a Description of Data Storage Methods, Data Management and Data Use:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
13.3. Sound financial Management
1. Click on the Edit button to enter a Description of How sound Financial and Administrative Management in Data Collection will be achieved:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
14. Financial Instruments
14.1. Planned Use
1. Click on the Edit button to enter the Description of the Planned Use of Financial Instruments:
The pop-up window appears:
Enter the description
Click on the Update link to save the information
14.2. EMFF Measures
REMARK | The EMFF Measures list is automatically foreseen for all Measures selected in section 3.3. |
1. Click on the Edit button to modify the EMFF Measures:
The list becomes editable:
Select the EMFF Measure
Click on the Update link to save the information
14.3. Indicative Amounts
1. Click on the Edit button to enter the Indicative Amounts Planned to be used through the Financial Instruments:
The value becomes editable:
Enter the amount
Click on the Update link to save the information
Validate the Operational Programme EMFF
REMARK | The Operational Programme version is in a status Open or Returned for modification by MS. |
1. Click on the Validate link to validate the Operational Programme:
The system validates the following information:
REMARK | An Error will block you from sending the Operational Programme EMFF. The error(s) should be resolved and the Operational Programme must be revalidated. Note that a Warning does not block you from sending the Operational Programme EMFF. |
CODE | VALIDATION RULES | SEVERITY |
2 | The system validates the integrity of the input fields | INFO |
2.1 | Validate that the First Year and the Last Year are >= 2014 and <= 2020 and that First Year is <= Last Year. | Error |
2.2 | Validate that at least one Union Priority/Specific Objective has been selected in section 3.2 | Error |
2.4 | Validate that the Financing Plan by Year (8.1) only contains EU Support for all the years between First Year and Last Year | Error |
2.5 | Validate that the Financing Plan per Union Priority (8.2) contains EU Support for all Union Priority, Union Priority Measure and Specific Objective Measures combinations defined in the Programme in sections 3.2 and 3.3, and vice-versa (error). When the Total EMFF contribution in 8.2 is 0 or null then the system should not check the existence of this Union Priority, Union Priority Measure combination in sections 3.2 and 3.3. Union Priority Measures 3.2 and 3.3 are a special case, since they both relate to the same Specific Objective Measure 3.2.01 (Article 76 Control and enforcement). Therefore the following rules should apply for them:
| Error
Warning when one is empty. Error when both are empty
Error
Error |
2.6 | Validate that the total EMFF main allocation and the total EMFF performance reserve for the Financial Plan by Year (8.1) is equal to the equivalent amounts in the Financial Plan by Union Priority (8.2) | Error |
2.7 | Validate that one and only one Managing Authority has been specified (11.1) | Error |
2.8 | Validate that one and only one Audit Authority has been specified (11.1) | Error |
2.9 | Validate that one and only one Certifying Authority has been specified (11.1) | Warning |
2.10 | Validate that for version 1, the Report of the Ex-ante Evaluation (PRG.EEVA) was uploaded in the system. For consecutive versions, it is not mandatory to upload this document. | Error |
2.11 | Validate that for version 1, the List of partners consulted (PRG.LOP) was uploaded in the system. For consecutive versions, it is not mandatory to upload this document. | Error |
2.12 | Validate that for version 1, the Report on Strategic Environmental Assessment (PRG.SEA) was uploaded in the system. For consecutive versions, it is not mandatory to upload this document. | Error |
2.13 | Validate that for version 1, the Summary description of the management and control system (PRG.MCS) was uploaded in the system. For consecutive versions, it is not mandatory to upload this document. | Error |
2.14 | Validate that the total Union Support (main + performance) per Year (8.1) is equal to the total Union Support for the Programme/Fund/Year in the last Partnership Agreement sent to the Commission. | Warning
|
2.15 | Validate that at least one official in charge of the Member State exists. | Warning |
2.16 | Validate that the CCI code matches the following regular expression: (……14MFOP…) | Error |
2.17 | Validate for subsequent versions that compared to the previous adopted major version: The EU Support in closed previous years have not been modified (error), except in years <= N-4 (warning) | Error Warning |
2.18 | Validate that the Partnership Agreement of the Country of the OP has already been sent and contains this Programme in table 1.6 of the Partnership Agreement. | Error |
2.19 | Validate that Indicators are defined in the relevant Indicator Tables: · Section 2.2, one Context Indicator record for each Union Priority selected for SWOT analysis · Section 3.2, all Common Result Indicators for each Specific Objective selected for the Programme, except for Technical Assistance (Union Priority 7 Specific Objective 1) · Section 3.3, one Output Indicator record for a Measure for each Specific Objective selected for the Programme |
Warning
Error
Warning |
2.20 | Validate that the annual EMFF Allocation and EMFF Performance Reserve are not higher than the equivalent amounts in the Financial Perspectives (error when major version = 1)(warning when major version > 1) | Error Warning |
2.21 | Validate that the set of Context Indicators doesn't contain the Technical Assistance Union Priority. | Error |
2.22 | Validate that the set of Result Indicators doesn't contain the Technical Assistance Union Priority. | Error |
2.23 | Validate that the Performance Framework (7.1) contains a Financial Indicator for each Union Priority selected in 3.2, except for Technical Assistance. | Error |
2.24 | Validate the EMFF co-financing rate in the Financing Plan by Union Priority and Union Priority Measure used in the Programme (8.2)(error). In order to determine it is used check if a SpecificObjectiveMeasure is used in section 3.3 and then relate to UnionPriorityMeasureEmff and UnionPriorityEmff. Union Priority 3 Measures 2 and 3 are a special case since they relate to the same SpecificObjectiveMeasure in section 3.3 and they are not obliged to use them both in 8.2. So, for them the validation result is only a warning: · Union Priority 1, Measure 1: equals 50% · Union Priority 1, Measure 1b: : If > 0 then between 20% and 75% · Union Priority 1, Measure 2: between 20% and 75% · Union Priority 2: between 20% and 75% · Union Priority 3, Measure 1: between 79.999% and 80% · Union Priority 3, Measure 2: between 89.999% and 90% (warning) · Union Priority 3, Measure 3: between 69.999% and 70% (warning) · Union Priority 4: between 20% and 85% · Union Priority 5, Measure 1: If > 0 then equals 100% · Union Priority 5, Measure 2: equals 100% · Union Priority 5, Measure 3: between 20% and 75% · Union Priority 6: If > 0 then between 20% and 75% · Technical Assistance: between 20% and 75% | Error |
2.26 | Validate in the Financial Plan by Year (8.1), that the annual EMFF Performance Reserve amount is 6% of the EMFF contribution, performance reserve included. | Warning |
2.27 | Validate in the Financial Plan by Union Priority (8.2), that the EMFF Performance Reserve amount per Union Priority is between 5% and 7% of the EMFF contribution, performance reserve included. Except for Technical Assistance which has no Performance Reserve. If the EMFF contribution in the current version decreased compared to the last adopted version then this rule is a (warning) else it is an (error) | Warning |
2.28 | Validate that the total EMFF contribution of the Financing Plan by Thematic Objective (8.3) is equal to total EMFF contribution minus the Technical Assistance contribution of the Financing Plan by Union Priority Table (8.2) | Error |
2.29 | Validate that the Financing Plan by Thematic Objective (8.3) contains a record for all Thematic Objectives covered by the Specific Objectives Measures selected for the Programme in section 3.3. (Implicit in web). | Error |
2.31 | Validate that the Climate Change Objectives Coefficient is 0% or 40% for those Measures that are updateable (implicit in web). | Error |
2.32 | Validate for subsequent major versions that compared to the previous major version:
| Error |
2.33 | Validate that all integral documents have at least one attachment with a length > 0 | Error |
2.34 | Validate that for version 1 and for ES, FR and PT, the Compensation plan for the outermost regions (PRG.CPOR) was uploaded in the system. For consecutive versions and for other Member States, it is not mandatory to upload this document. | Error |
2.35 | Validate that for version 1 and when the Union Priority 4 'Increasing employment and territorial cohesion' is implemented, that the Maps showing the size and location of the fisheries and aquaculture sectors, the location of main fishing harbours and aquaculture sites, and the location of protected areas (ICZM, MPAs, Natura 2000) (PRG.MAP) was uploaded in the system. For consecutive versions and when Union priority 4 is not covered, it is not mandatory to upload this document. | Error
|
2.36 | Validate that a justification is provided (not null) when more than one Measure is selected under a Specific Objective in Section 3.3. Message says "A justification for the combination of the EMFF measures under the specific objective {0} is required" | Error |
2.37 | Validate that the total EMFF contributions per Type of Expenditure (calculated via the Union Priority and Union Priority Measures in Table 8.2) relate to the amounts per Type of Expenditure in the Financial Perspectives (EMFF By Expenditure Type). How they relate is defined on the Type of Expenditure (EMFF Expenditure Type amount Type): · MAX = cannot exceed this amount, · FIX=must be exactly this amount, · MIN=must be minimum this amount. | Warning
|
2.38 | Validate that in Table 8.1, the EMFF main allocation and the EMFF performance reserve have no decimals (error) "The annual financing plan must be in euros, without decimals". | Error |
2.39 | Validate that in Table 8.2, the Total Support EMFF contribution (a), the Total Support National Counterpart (b) and the EMFF Performance Reserve (f) have no decimals (error) "The financing plan must be in euros, without decimals". | Error |
2.40 | Validate that each Common Result Indicator has either a Target Value or the "Not applicable" enabled | Error |
2.41 | Validate that an indicative EMFF contribution has been introduced in section 9.2 | Warning |
2.42 | Validate when version x.0 that a “MS justification for OP Amendment” (PRG.AMJ) is uploaded in this version | Error |
2.43 | Validate in the Financial Plan by Union Priority (8.2), that the EMFF Performance Reserve amount for Union Priority 1 Measure 1b is null or 0 | Error |
After all errors have been resolved the status of the OP becomes Ready to send.
An example of a validation window:
Send the Operational Programme EMFF
REMARK | The Operational Programme can only be sent once the Validation Errors have been removed and the status is Ready to Send, Sent or Returned for Modification by MS. It is a must to have the privilege to send the Operational Programme. The "4 eye principle" must be respected. Therefore, the user sending must be different from the user who last validated. The Sending of information by a Member State to the Commission should be electronically signed in accordance with Directive 1999/93/EC. Sending of the different objects is generating a snapshot document and after the sending an acknowledge document is generated by the European Commission. When sending the first working version of an EMFF OP amendment, you must now upload a ‘MS justification for OP amendment’ document which will be sent together with the OP. |
1. Click on the Send link to send the Operational Programme EMFF:
The system will ask you to confirm the send action:
2. Click on Yes to confirm or on No to return to the Operational Programme EMFF.
3. The Sending of information by a Member State to the Commission should be electronically signed in accordance with Directive 1999/93/EC.
Sending of the different objects is generating a snapshot document and after the sending an acknowledge document is generated by the European Commission.
This acknowledge document is signed but the Member State was not signing the snapshot document. The EU Login now provides a functionality of signing without forcing the user to have a certificate. The action to sign will only be triggered when sending to the European Commission:
(1) Enter your SFC2014 Password
(2) Click on the 'Sign' button
The status of the Operational Programme EMFF is set to Sent.
Return Operational Programme for Modification
REMARK | The Member State must request to return the OP uploading a document called 'MS Request to return programme version for modification'. The Operational Programme version is in a status 'Sent' at the level of the Commission, or in a status 'Sent', ‘Open’, ‘Ready to send’ or ‘Returned for modification by MS’ at the owner node of the Member State and a lower Node exists. This scenario occurs when at the request of the Member State the Commission return an OP Version for modification because it is incomplete or incorrect and needs to be modified. |
1. Click on the Add button to add the return document called 'MS Request to return programme version for modification'.
The Documents Details screen appears:
2. Enter or select the following information:
(1) Select a Document Type called 'MS Request to return programme version for modification'.
(2) Enter a title for your Document
(3) Enter a Document Date
(4) Click on the Add button to add a new attachment
- You can add multiple attachments by clicking on the Add button
- You can remove unwanted attachments by selecting the attachment and clicking on the Remove button
(5) Enter a Title for your attachment.
(6) Select the Language of the document.
(7) Select the file to upload.
(8) Click on Update & send to send the information.
On success, the Operational Programme has been set in status 'Return for Modification by MS'.
Delete the Operational Programme EMFF
REMARK | An Operational Programme can be deleted when the status is Open, Ready to send or Returned for modification by MS, and has never been sent to the Commission before and has no sent documents attached. |
1. Click on the Delete link to delete an Operational Programme from the system.
The system will ask you to confirm the delete action:
Click on Yes to confirm or on No to return to the Operational Programme EMFF.
The OP will be physically deleted from the system.
Cancel an Operational Programme EMFF
REMARK | An Operational Programme EMFF can be cancelled when the status is Open or Ready to send or Returned for modification by MS, has never been adopted by the Commission and has documents sent to the Commission or with a previous version Returned for Modification by the Commission. |
2. Click on the Cancel link to cancel the Operational Programme:
The system will ask you to confirm the cancel action:
Click on Yes to confirm or click on No to return to the Operational Programme EMFF.
The status of the Operational Programme EMFF is set to Cancelled.
Create a New Version of an Operational Programme EMFF
REMARK | A new version of the Operational Programme can be created when the last version was Adopted by the Commission, Non Adopted by EC, Return for Modification by the Commission, Cancelled by the Commission or Withdrawn at the request of the MS. It is a must to have the role of MS Managing Authority with Update rights. |
1. Click on the Create New Version link to create a new version of the Operational Programme:
The system will ask you to confirm the creation of a new version:
2. Click on Yes to confirm or on No to return to the Operational programme EMFF.
On success, a new version of the Operational Programme has been created as a copy of the last version. Its status was set to Open and the version number was incremented by one when the previous version was ‘adopted by MS’ or ‘by EC’ or ‘Non Adopted by EC’ (ex. 1.0 à 2.0) or the working version was incremented by one when the previous version was ‘Returned for Modification by the Commission’ or ‘cancelled’ (ex. 1.0 à 1.1)
When the status of the last version was 'Withdrawn at the request of the MS' and the user has chosen to create a new version based on the withdrawn version or on the last adopted version, then the version is incremented by one (ex. 1.0 -> 2.0).
Withdraw Operational Programme EMFF
REMARK | The Member State must request to withdraw the OP uploading a document called 'MS Request to withdraw programme version'. The Operational Programme version is in a status 'Sent' or 'Returned for modification by EC’ at the level of the Commission, or in a status ‘Open’, ‘Ready to send’, ‘Returned for modification by MS’ or ‘Cancelled’ at the owner node of the Member State and has previously been sent to the Commission. This scenario occurs when at the request of the Member State the Commission withdraw an OP Version and stop the amendment procedure. |
1. Click on the Add button to add the withdraw document called 'MS Request to withdraw programme version'
2. The Member State must request to withdraw the OP uploading a document called 'MS Request to withdraw programme version'
3. Enter or select the following information:
(1) Select a Document Type called 'MS Request to withdraw Programme version'.
(2) Enter a title for your Document
(3) Enter a Document Date
(4) Click on the Add button to add a new attachment
- You can add multiple attachments by clicking on the Add button
- You can remove unwanted attachments by selecting the attachment and clicking on the Remove button
(5) Enter a Title for your attachment.
(6) Select the Language of the document.
(7) Select the file to upload.
(8) Click on Update to save the information or on Update & send to save the information and send the document to the Commission.
On success, the Operational Programme version status was set to 'Withdrawn at the request of the MS'.
REMARK | Withdrawals are subject to confirmation by the Commission. As a consequence of the withdrawal, the ongoing programme amendment will be deemed as never submitted and have no legal effect. |