National Programme (AMIF)

National Programme (AMIF)

PURPOSE

This document describes the specifications and details of an Asylum and Migration Fund (AMIF) National Programme.

REGULATION

More detail regarding the regulation of the National Programme AMIF can be found in 'About SFC2014' section of this portal.

ROLES

The roles involved in the National Programme are:

FUNDS

PRE-CONDITIONS

You are an identified user and you have the role of MS Responsible Authority.

The CCI number used for the National Programme must have been previously allocated by the Commission.

Workflow

This section shows the lifecycle to create and manage a National Programme AMIF.

Click here to see the NP workflow diagram in high resolution.

Create the National programme (AMIF)

1. To access the National Programme section first click on the Programming link in the menu bar and then on the National programme (AMIF/ISF) link.

2. Click on the Create new programme link to create a new National Programme AMIF.

You are redirected to the National Programme creation wizard:

3. Enter or select the following information:

(1) Select the CCI code for your Fund: 2014XX65AMNP… for AMIF:

The CCI number used for the National Programme must have been previously allocated by the Commission. The list of values in the creation wizard will contain all allocated AMIF CCI numbers for this Member State. The CCI numbers must fit the following regular expression: (…65AMNP…)

If the CCI code is not in the list it is either not yet requested or not yet allocated by the Commission. The user can request a new CCI via the Request a new CCI number link in the creation wizard screen. For detailed instructions on requesting a CCI number please refer to the video guide on our Portal here.

When the CCI number used for the NP AMIF has been previously allocated by the Commission, you can continue with the creation of the National Programme.

(2) Enter a Title

(3) Click on the Next button to continue.

The national objectives pop-up window appears:

4. Select the following:

(1) Select the National Objectives. Note the default is that all objectives are selected.

To de-select an objective, uncheck the box:

(2) Click on the Next button to go to Step 3.

The Specific Actions pop-up window appears:

5. Select the following:

(1) Select the Specific Actions. Note the default is that all objectives are selected:

To de-select an objective, uncheck the box.

(2) Click on the Finish button to complete the action.

The status of the National Programme is Open.

Record/Edit the National programme (AMIF)

Find all the information to complete each screen of the National programme below, there are the links to the main sections:

• General

• S1 Executive Summary

• S2 Baseline

• S3 Programme objectives

• S4 Special cases

• S5 Indicators

• S6 Framework

• S7 Financing Plan

General

Version Information

The Version Information contains information on the identification and status of the National Programme AMIF version; the CCI, the Title, the Type, the Version Number, the Status, eventually the Decision information, etc. It also shows the results of the last validation done on this Programme version.

1. Click on the Edit button to modify the general information of the National Programme.

The Edit Details form pop-up window appears:

2. Enter or select the following information:

(1) Select a CCI.

(2) Enter a Title.

(3) Click on the Update link to save all the information.

3. When the NP version is > 1 the Edit details pop-up window for the version information is as following:

4. Enter the following information:

(1) Enter a Title

(2) Click on the Major amendment box if the amendment is necessary

(3) Enter the justification for amendment

(4) Enter the MS amending decision number

(5) Select the MS amending decision date

(6) Select the MS amending decision entry into force date

(7) Click on the Update link to save all the information

Coverage

National Objectives:

1. Click on the Edit button to modify the coverage (national objectives) of the National Programme.

The edit details form pop-up window appears:

2. Enter or select the following information:

(1) Check or uncheck the selected objectives.

(2) Click on the Update link to save all the information.

3. Click on the Edit button to modify the coverage (specific actions) of the National Programme.

Specific Actions:

The edit details form pop-up window appears:

4. Enter or select the following information:

(1) Check or uncheck the selected actions.

(2) Click on the Update link to save all the information.

Authorities

Competent authorities responsible for the management and control systems.

1. Click on the Add button to add an authority.

• Select an authority and click on the Edit button to modify the information of an authority.

• Select an authority and click on the Remove button to delete an authority selected.

The Edit details pop-up window appears:

2. Enter the following information:

(1) Enter the Name of the authority.

(2) Select the Type of Authority/Body from the list:

- Audit Authority

- Delegated Authority

- Responsible Authority

(3) Enter the Name of the person responsible for the Authority..

(4) Enter the Email.

(5) Select the Date of Designation 

Only enabled when Responsible Authority is selected.

(6) Enter the activities delegated.

Only enabled when Authority/Body Type is Delegated Authority.

(7) Click on Update to save the information.

Management and control System

This section is where the MS should provide a summary description of the envisaged management and control system. This should include a statement if the system is the same or similar to the one used under the previous SOLID Funds.

HR 514/2014 Article 14 

Preparation and approval of national programmes

(g) implementing provisions for the national programme containing the identification of the competent authorities, and a summary description of the envisaged management and control system;

1. Click on the Edit button to enter the description.

The edit details form pop-up window appears:

2. Enter the following information:

(1) Enter the description.

(2) Click on the Update to save the information.

MS are also required to ATTACH A DOCUMENT with the notification of designation with: 

1. the main division of responsibilities between its organisational units;

2. where appropriate, its relationship with delegated authorities, the activities to be delegated, and the main procedures for supervising these delegated activities; and

3. a summary of the main procedures for processing financial claims from beneficiaries and for authorising and recording expenditure

Officials in Charge

1. Click on the Add button to add a new official in charge.

• Select an official and click in the Edit button to modify the information of this official.

• Select an official and click on the Remove button to delete the official in charge selected.

2. Enter the following information:

(1) Enter the Name.

(2) Enter the Email.

(3) Click on Update to save the information.

History

This section shows all the actions that happened in the National programme since it was created, for example:

Documents

The Documents list shows all documents uploaded against this version of the National Programme by Member State and by Commission. Member State Users see all their own Documents and the sent Commission Documents. Commission Users see all their own Documents and the sent Member State Documents.

The following document types will be foreseen:

Uploading & Sending Documents

Multiple documents can be uploaded in the National Programme AMIF.

• Clicking on the Add button will open a pop up window allowing you to add a new document type with attachments.

• Selecting a document row and click in the Edit buttonwill allow you to modify the document information. If a document of type 'Other Member State Document' must be sent, you can select the edit button in order to send the document.

• Selecting a row of a previously uploaded document and click on the Remove button to delete the document and associated attachments.

1. Click on the Add button to add a new document.

The document detail pop-up window appears:

2. Enter or select the following information:

(1) Select a Document Type

(2) Enter a Title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

• You can add multiple attachments by clicking on the Add button

• You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update to save the information or Update & Send to send the document to the Commission.

The pop-up window closes and the documents are uploaded.

Sending a non-integral document

1. Once the document and attachment(s) have been uploaded select the document row in the list (1) and click on the Edit button(2):

2. Click on Update & Send to send the document to the Commission.

Deletion of an unsent document

1. Select a row (1) of a previously uploaded document and click on the Remove button (2) to delete the document and associated attachments.

A confirmation window appears:

2. Click on Yes to confirm deletion. Click on No to return to the National Programme document.

Hiding a sent document

1. Select a row (1) of a previously sent document and click on the Edit button(2) to hide the document and associated attachments.

2. Select the Hide Content (1) option and click on the Update (2) to hide the National programme document.

Observations

This section is to provide any relevant information to the National programme AMIF. It can be used as a type of 'chat' between the Member State and Commission.

1. Enter the following:

(1) Enter an observation.

All users who have Read and Observation permission on the National Programme AMIF will be able to send an Observation and participate in the conversation.

(2) Click on Add to save the information.

All Observations are kept against the specific version of the NP for AMIF.

S1 Executive Summary

MS should provide an overall summary of the entire programme, highlighting national strategies, main goals and results to be attained.

The particular focus should be on the goals and results. Avoid specific names and details that may change. The summary will be published and hence it needs to be stand alone and not refer to details in the programme.

1. Clicking on the Edit button will open a pop-up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

S2 Baseline

Baseline text

The baseline situation is a summary of the state of play as of December 2013 in the Member State for the fields relevant to the Fund. This section shall include:

• a description of the baseline situation in the Member State, completed with the necessary factual information to assess the requirements correctly;

• an analysis of requirements in the Member State, including the key issues from the outcome of the policy dialogue;

• measures undertaken so far, including measures implemented with the former Home Affairs Funds;

• national needs assessment, including challenges identified in relevant evaluations; and

• indicative annual resources from the national budget, broken down by specific objectives set in the national programmes.

The information must be self-contained and cannot refer to information in attached documents or contain hyperlinks. A document may be attached with additional details.

Any attached document will not form part of the Commission decision approving the national programme referred to in Article 14(7) of Regulation (EU) 514/2014.

HR 514/2014 Article 14 

Preparation and approval of national programmes

(a) a description of the baseline situation in the Member State, completed with the necessary factual information to assess the requirements correctly; 

(b) an analysis of requirements in the Member State and the national objectives designed to meet those requirements during the period covered by the programme;

1. Clicking on the Edit button will open a pop-up window allowing you to enter the summary.

The Edit details pop-up window appears:

2. Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Baseline document

Additional baseline information may be provided through an attached document with the additional details. There are no restrictions on the attached document but be aware that any attached document will not form part of the Commission decision approving the National Programme referred to in Article 14(7) of Regulation (EU) 514/2014.

1. Clicking on the Add button will allow you to fill a form and attach a document.

• Selecting a row and clicking on the Delete button will remove the selected document

• Selecting a row and clicking on the Edit button will open a pop up allowing you to modify the document information.

The Edit details pop-up window appears:

The document with have the status of Not yet sent until the programme is submitted.

2. Enter or select the following information:

(1) Select the 'Baseline situation additional details' Document Type

(2) Enter a title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

• You can add multiple attachments by clicking on the Add button

• You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update to save the information.

S3 Programme Objectives

S01 Asylum

National strategy

MS should provide the appropriate strategy, identifying the national objectives, including a description of how the objectives of the Specific Regulations are covered, in order to meet the requirements identified in the baseline situation.

The information in the boxes must be self-contained and cannot refer to information in any attached document or contain hyperlinks.

HR 514/2014 Article 14 

Preparation and approval of national programmes

(b) an analysis of requirements in the Member State and the national objectives designed to meet those requirements during the period covered by the programme; 

(c) an appropriate strategy identifying the objectives to be pursued with the support of the Union budget, with targets for their achievement, an indicative time-table and examples of actions envisaged to meet those objectives; 

(d) a description of how the objectives of the Specific Regulations are covered;

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

National objectives

MS should provide a brief description of the main actions to achieve the national objective, indicating those (example) actions that will be supported by the national programme (i.e. funding priorities), and as part of the description provide the targets (desired outcomes and results).

• 1. Reception/asylum

• 2. Evaluation

• 3. Resettlement 

1 Reception/asylum

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

2 Evaluation

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

3 Resettlement

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Specific actions

Describe how the action will be carried out and provide justification for the allocated amount;

The lead Member State only should list the participating Member States, including their role and possible financial contribution, if applicable; and

Participating Member States should describe their role and financial contribution, if applicable.

Transit Centres

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Access to Asylum

Describe how the action will be carried out and provide justification for the allocated amount;

The lead Member State only should list the participating Member States, including their role and possible financial contribution, if applicable; and

Participating Member States should describe their role and financial contribution, if applicable.

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

S02 Integration/Legal Migration

National strategy

MS should provide the appropriate strategy, identifying the national objectives, including a description of how the objectives of the Specific Regulations are covered, in order to meet the requirements identified in the baseline situation.

The information in the boxes must be self-contained and cannot refer to information in any attached document or contain hyperlinks.

HR 514/2014 Article 14 

Preparation and approval of national programmes

(b) an analysis of requirements in the Member State and the national objectives designed to meet those requirements during the period covered by the programme; 

(c) an appropriate strategy identifying the objectives to be pursued with the support of the Union budget, with targets for their achievement, an indicative time-table and examples of actions envisaged to meet those objectives; 

(d) a description of how the objectives of the Specific Regulations are covered;

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

National objectives

MS should provide a brief description of the main actions to achieve the national objective, indicating those (example) actions that will be supported by the national programme (i.e. funding priorities), and as part of the description provide the targets (desired outcomes and results).

National objectives description:

• 1. Legal Migration

• 2. Integration

• 3. Capacity

1 Legal Migration

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

2 Integration

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

3 Capacity

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Specific actions

Describe how the action will be carried out and provide justification for the allocated amount;

The lead Member State only should list the participating Member States, including their role and possible financial contribution, if applicable; and

Participating Member States should describe their role and financial contribution, if applicable.

3 Joint Initiatives

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

4 Unaccompanied Minors

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

8 Legal Migration

1. Clicking on the Edit button will open a pop up window allowing you to add the text

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

S03 Return

National strategy

MS should provide the appropriate strategy, identifying the national objectives, including a description of how the objectives of the Specific Regulations are covered, in order to meet the requirements identified in the baseline situation.

The information in the boxes must be self-contained and cannot refer to information in any attached document or contain hyperlinks.

HR 514/2014 Article 14 

Preparation and approval of national programmes

(b) an analysis of requirements in the Member State and the national objectives designed to meet those requirements during the period covered by the programme; 

(c) an appropriate strategy identifying the objectives to be pursued with the support of the Union budget, with targets for their achievement, an indicative time-table and examples of actions envisaged to meet those objectives; 

(d) a description of how the objectives of the Specific Regulations are covered; 

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

National objectives

MS should provide a brief description of the main actions to achieve the national objective, indicating those (example) actions that will be supported by the national programme (i.e. funding priorities), and as part of the description provide the targets (desired outcomes and results).

National objectives description:

• 1. Accompanying Measures

• 2. Return Measures

• 3. Cooperation

1 Accompanying Measures

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

2 Return Measures

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

3 Cooperation

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Specific actions

Describe how the action will be carried out and provide justification for the allocated amount;

The lead Member State only should list the participating Member States, including their role and possible financial contribution, if applicable; and

Participating Member States should describe their role and financial contribution, if applicable.

Specific actions title

5 Joint Return

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6 Joint Reintegration

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

7 Joint Family Unity and Unaccompanied Minor Integration

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

S04 Solidarity

National strategy

MS should provide the appropriate strategy, identifying the national objectives, including a description of how the objectives of the Specific Regulations are covered, in order to meet the requirements identified in the baseline situation.

The information in the boxes must be self-contained and cannot refer to information in any attached document or contain hyperlinks.

HR 514/2014 Article 14 

Preparation and approval of national programmes

(b) an analysis of requirements in the Member State and the national objectives designed to meet those requirements during the period covered by the programme; 

(c) an appropriate strategy identifying the objectives to be pursued with the support of the Union budget, with targets for their achievement, an indicative time-table and examples of actions envisaged to meet those objectives; 

(d) a description of how the objectives of the Specific Regulations are covered;

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

National objectives

MS should provide a brief description of the main actions to achieve the national objective, indicating those (example) actions that will be supported by the national programme (i.e. funding priorities), and as part of the description provide the targets (desired outcomes and results).

National objectives description:

• 1. Relocation

1 Relocation

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Indicative timetable

For each of the three main actions enter the year when it is planned (e.g. call for proposals), when it will be implemented (e.g. contracts/grants signed), and when the action will be closed or completed (e.g. final report).

Article 14 

Preparation and approval of national programmes

c) an appropriate strategy identifying the objectives to be pursued with the support of the Union budget, with targets for their achievement, an indicative time-table and examples of actions envisaged to meet those objectives;

1. Clicking on the Edit button will open a pop up window allowing you to add the text.

The table becomes editable:

2. Enter the information:

(1) The name of the action, the YEAR of start of the planning, the YEAR of start of the implementation, the YEAR of the start of closing phase

(2) Click on the Update link to save the information.

S4 Special cases

4.1 Resettlement

Please provide a pledging plan for 2014 and 2015 with the number of persons to be resettled, including under the common Union resettlement priorities or as part of the defined vulnerable groups, and where possible include the specific priority. In order to receive the lump sum payment, each person must be resettled within 2.5 years (i.e. June 2016).

By pledging for the number of persons specified in the pledging plan, the Member State confirms that there is an official national commitment to resettle this number of persons during the two-year resettlement period (three years for 2018-2020) and that measures have been taken to ensure that this number of persons can be effectively resettled during this period.

The details of the pledging plan will not be part of the Commission decision approving the national programme.

Justification

Justification of the number of persons to be resettled

- In support of the pledging plan, specify the official resettlement undertaking of your Member State (e.g. Governmental Decision, Agreement with UNCHR, etc.) and the number of persons to be resettled which it provides for each of the calendar years 2014 and 2015.

- Describe the content and timetable of the selection process and of the implementation of resettlement operations, to demonstrate that the number of persons pledged for can be effectively resettled during the calendar years 2014 and 2015. 

1. Click on the Edit button to open a pop up window allowing you to enter the text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Pledging Plan

Enter the number of persons to be resettled under each category for the pledging period.

1. Click on the Edit button to open a pop-up window allowing you to enter the text.

The table becomes editable:

2. Enter the following information:

(1) Enter the numbers of persons to resettle in each category

(2) Click on the Update link to save the information.

4.2 Transfer & Relocation

Pledging Plan: Number of transferred and relocated applicants of international protection per pledging period.

The details of the pledging plan will not be part of the Commission approval decision.

1. Click on the Edit button to open a pop up window allowing you to enter the number.

The table becomes editable:

2. Enter the information:

(1) Select the type.

The following types are foreseen: Relocation (2015/1523), Relocation (2015/1601), MS Relocation and Transfer.

(2) Select from.

(3) Select to.

(4) Enter the number of persons for the indicated period.

(5) Click on the Update link to save the information.

4.3 Admission from Turkey

Number of persons to be admitted from Turkey per pledging period.

1. Click on the Edit button to open a pop up window allowing you to enter the number of persons to be admitted.

The table becomes editable:

2. Enter the information:

(1) Enter the number of persons

The number of persons entered is for the indicated period.

(2) Click on the Update link to save the information.

S5 Indicators

For each indicator enter the target data to be reached after the 7 years and the source of the data (e.g. project reports).

Article 14 

Preparation and approval of national programmes

f) information on the monitoring and evaluation framework to be put in place and the indicators to be used to measure progress in the implementation of the objectives pursued in relation to the baseline situation in the Member State;

Common indicators

1. Select an indicator and click on the Edit button to open a pop up window allowing you to enter the data.

The Edit details pop-up window appears:

2. Enter the following information:

(1) Enter the Target value to be reached after 7 years

(2) Enter the Source of the data

(3) Click on the Update link to save the information.

Specific indicators

1. In order to create a programme specific indicator click on the Add button to add a new line:

The Edit details pop-up window appears:

2. Enter the following information:

(1) Select the specific objective from the list.

The Specific Objective List contains all selected Specific Objectives.

(2) Default option is to create a new specific indicator.

(3) Enter an ID number (e.g. S.1, S.2..)

(4) Give the indicator a name.

(5) add the measurement units (e.g. number).

(6) Give an order (a number).

(7) Enter the baseline value.

(8) Enter the target value.

(9) Enter the source of the data.

(10) Click on Update to save the information.

S6 Framework

6.1 Partners

Partnership involvement in the preparation of the programme (Article 12(3) of Regulation (EU) N^o 514/2014).

Summary of the approach taken, the involvement of partners and key stages of broader consultation where relevant, including a list of the main partners (or types of partners involved or consulted.

HR 514/2014 Article 12 

Partnership

3. The Member State shall involve the partnership in the preparation, implementation, monitoring and evaluation of national programmes. The composition of the partnership may vary at different stages of the programme.

1. Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.2 Monitoring Committee

Monitoring Committee (Article 12(4) of Regulation (EU) N^o 514/2014)

HR 514/2014 Article 12 

Partnership

4. Each Member State shall set up a monitoring committee to support the implementation of national programmes

A Monitoring Committee should be put in place. The role and the composition of the Monitoring Committee should be described.

1. Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.3 Monitoring and Evaluation

Common monitoring and evaluation framework (Article 14(2)(f) of Regulation (EU) N^o 514/2014)

HR 514/2014 Article 12 

Preparation and approval of national programme 

(f) information on the monitoring and evaluation framework to be put in place and the indicators to be used to measure progress in the implementation of the objectives pursued in relation to the baseline situation in the Member State;

Please provide a brief description of the planned approach and methods to be used.

Include replies to the following:

1. Where will the evaluation and monitoring function be located? The entity responsible for evaluation?

2. Will the evaluation or monitoring be outsourced?

3. How will data on projects and indicators be collected (monitoring system)?

1. Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.4 Partnership involvement

Partnership involvement in the implementation, monitoring and evaluation of the national programme (Article 12(3) and 14(2)(h) of Regulation (EU) No 514/2014)

HR 514/2014 Article 12 (3)

Preparation and approval of national programme 

3. The Member State shall involve the partnership in the preparation, implementation, monitoring and evaluation of national programmes. The composition of the partnership may vary at different stages of the programme.

HR 514/2014 Article 14(2)(h) 

Preparation and approval of national programme 

h) a summary description of the approach chosen for the implementation of the partnership principle laid down in Article 12;

Please provide a brief description of the approach that will be taken for partners, their level of involvement and key stages of broader consultation, where relevant, including a list of the types of partners involved or consulted (or the main partners).

1. Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.5 Information & publicity

Information and publicity (Article 14(2)(j) and 53 of Regulation (EU) N^o 514/2014)

HR 514/2014 Article 14(2)(j) 

Preparation and approval of national programme 

(j) the mechanisms and methods to be used to publicise the national programme. 

Article 53 Information and publicity 

1. Member States and Responsible Authorities shall be responsible for: 

(a) a website or a website portal providing information on and access to the national programmes in that Member State; 

(b) informing potential beneficiaries about funding opportunities under the national programmes; 

(c) publicising to Union citizens the role and achievements of the Specific Regulations, through information and communication actions on the results and impact of the national programmes. 

2. Member States shall ensure transparency of the implementation of the national programmes and shall maintain a list of actions supported by each national programme which shall be accessible through the website or the website portal. The list of actions shall include updated information on the final beneficiaries, the names of the projects and the amount of Union funding allocated to them. 

3. As a rule, information shall be made public, except where it is restricted due to its confidential nature, particularly concerning security, public order, criminal investigations and the protection of personal data. 

4. The Commission shall be empowered to adopt by delegated acts in accordance with Article 58 to lay down rules concerning the information and publicity measures for the public and information measures for beneficiaries. 

5. The Commission shall, by way of implementing acts, define the technical characteristics of information and publicity measures. Those implementing acts shall be adopted by the Commission in accordance with the examination procedure referred to in Article 59(3)

Please provide description of the mechanisms and methods to be used to publicise the national programme.

1. Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.6 Complementarity

Coordination and complementarity with other instruments (Article 14(2)(e) and 14(5)(f) of Regulation (EU) N^o 514/2014)

HR 514/2014 Article 14(2)(e) 

Preparation and approval of national programme 

(e) the mechanisms that ensure coordination between the instruments established by the Specific Regulations and other Union and national instruments; 

HR 514/2014 Article 14(5)(f) 

Preparation and approval of national programme 

(f) the complementarity with support provided by other Union funds, including the European Social Fund;

Briefly describe the mechanisms to ensure coordination between the instruments established by the Specific Regulations and with other Union and national instruments. This should include, if applicable, the identification of bodies responsible for coordination in these areas and, where appropriate, the structures or arrangements (e.g. committees, consultation procedures) used for this purpose.

As regards the complementarity with other Union instruments the following should be considered:

• European Structural and Investment Funds (European Regional Development Fund, European Social Fund, Cohesion Fund, European Agricultural Fund for Rural Development, European Maritime and Fisheries Fund);

• Other EU Funds or programmes (e.g. Lifelong Learning Programme, Culture Programme, Youth in Action Programme);

• EU external relations instruments (e.g. Instrument for Pre-accession Assistance, European Neighbourhood and Partnership Instrument, Instrument for Stability), as far as actions in or in relation with third countries are concerned.

1. Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.7 Beneficiaries

6.7.1 List the main types

List the five main types of beneficiaries of the programme (use the list below)

The types of beneficiaries are: State/federal authorities, local public bodies, non-governmental organisations, international public organisations, national Red Cross, International Committee of the Red Cross, the International Federation of Red Cross and Red Crescent Societies, private and public law companies, education/research organisations and social partners.

1. Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.7.2 Direct award

Indicate the national objective, when it is intended to use direct award and provide a justification for each circumstance.

1. Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

S7 Financing plan

The financing plan of the programme (Article 14(2)(i) of Regulation (EU) N^o 514/2014)

Financing plan of the national programme

HR 514/2014 Article 14(2)(i) 

Preparation and approval of national programme 

(i) a draft financing plan indicatively broken down by each financial year of the period, including an indication of technical assistance expenditure;

7.1 Financing plan of the national programme specifying, for the whole programming period, the amount of the total EU contribution to each specific objective pursued. The amounts for national objectives within a specific objective are indicative.

The total technical assistance expenditure is indicated though optional, up-to the maximum allowed for each specific regulation.

Table 1 AMIF

1. Clicking on the Edit button will open a pop-up window allowing you to enter data.

The table becomes editable:

2. Enter the data:

(1) Enter the amounts.

(2) Click on the Update link to save the information.

In order to ensure that the data complies with the minimum thresholds and the technical assistance levels (see validation rules ), after the data is entered and saved, the data should be VALIDATED.

Table 2 Special case pledges

This section will be completed with the application of the lump sums to the number of pledges made in section 4 under Resettlement and Relocation (see section 4: Special cases).

Table 3 AMIF annual EU commitments

This section will be pre-filled based on the annual amounts voted to the programmes by the budget authorities.

Minimum threshold derogations

Justification for any deviation from the minimum shares set in the Specific Regulations.

(Only required if the minima are not met) Article 14(5)(b) of Regulation (EU) N^o 516/2014) 

HR 514/2014 Article 14(5)b 

Preparation and approval of national programme 

(i) the distribution of Union funding between objectives in the light of the requirements of the Specific Regulations and, where relevant, the justification for any deviation from the minimum shares set in the Specific Regulations;

Please provide a detailed reasoning for derogating from the minimum threshold of 20% of the basic amount allocated to the total national programme devoted to Asylum; and/or the minimum of 20% on Integration/legal migration.

AMIF 516/2014 Article 15 

Resources for eligible actions in the Member States 

The amount of EUR 2 752 million shall be allocated to the Member States indicatively as follows: 

(a) EUR 2 392 million shall be allocated as indicated in Annex I. Member States shall allocate at least 20 % of those resources to the specific objective referred to in point (a) (Asylum) of the first subparagraph of Article 3(2), and at least 20 % to the specific objective referred to in point (b) (Integration) of the first subparagraph of Article 3(2). Member States may depart from those minimum percentages only where a detailed explanation is included in the national programme as to why allocating resources below this level does not jeopardise the achievement of the objective. As far as the specific objective referred to in point (a) of the first subparagraph of Article 3(2) is concerned, those Member States faced with structural deficiencies in the area of accommodation, infrastructure and services shall not fall below the minimum percentage laid down in this Regulation Article.

1. Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

2. Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Validate the National programme (AMIF)

1. Click on the Validate link to validate the National Programme.

The system validates the following information:

After all errors have been resolved the status of the NP becomes 'Ready to send'.

An example of a validation window:

Send the National Programme (AMIF)

1. Click on the Send link to send the National programme.

The system will ask you to confirm the send action:

2. Click on Yes to confirm or on No to return to the National Programme.

3. The Sending of information by a Member State to the Commission should be electronically signed in accordance with Directive 1999/93/EC.

Sending of the different objects is generating a snapshot document and after the sending an acknowledge document is generated by the European Commission.

This acknowledge document is signed but the Member State was not signing the snapshot document. The EU Login now provides a functionality of signing without forcing the user to have a certificate. The action to sign will only be triggered when sending to the European Commission:

(1) Enter your SFC2014 Password

(2) Click on the 'Sign' button

On success, the National Programme has been sent to the Commission or to an upper Node. When sent to an upper Member State Node, the status is set to 'Sent'. When sent to the Commission and when it concerns a Minor modification, the status is set to 'Adopted by MS' else the status is set to 'Sent'.

A Minor modification is a modification which does not modify data which is part of the Commission Decision.

Return Operational Programme (AMIF) for Modification

1. Click on the Add button to add the return document called 'MS Request to return programme version for modification'.

The Documents Details screen appears:

2. Enter or select the following information:

(1) Select a Document Type called 'MS Request to return programme version for modification'.

(2) Enter a title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

• You can add multiple attachments by clicking on the Add button

• You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update & send to send the information.

On success, the Operational Programme has been set in status 'Return for Modification by MS'.

Delete the National programme (AMIF)

1. Click on the Delete link to remove the National programme from the system.

The system will ask you to confirm the delete action:

2. Click on Yes to confirm or click on No to return to the National programme.

On success, the National Programme is physically deleted from the system.

Cancel the National programme (AMIF)

1. Click on the Cancel link to remove the National programme from the system.

The system will ask you to confirm the cancel action:

2. Click on Yes to confirm or click on No to return to the National Programme.

On success, the National Programme has been cancelled and its status was set to 'Cancelled'.

Create a New Version of a National Programme (AMIF)

1. Click on the Create New Version link to create a new version of the National programme.

The system will ask you to confirm the creation of a new version:

2. Click on Yes to confirm. Click on No to return to the National Programme.

On success, a new version of the National Programme has been created as a copy of the last version. Its status was set to 'Open' and the version number was incremented by one when the previous version was Adopted by EC or MS or Non Adopted by EC (ex. 1.0  2.0) or the working version was incremented by one when the previous version was returned for modification by the Commission or cancelled (ex. 1.0  1.1).

When the status of the last version was Withdrawn at the request of the MS and the user has chosen to create a new version based on the withdrawn version or on the last adopted version, then the version is incremented by one (ex. 1.0 -> 2.0).

Withdraw National Programme (AMIF)

1. Click on the Add button to add the withdraw document called 'MS Request to withdraw programme version'

2. The Member State must request to withdraw the National Programme uploading the withdraw document and entering the mandatory information.

3. Enter or select the following information:

(1) Select a Document Type called 'MS Request to withdraw Programme version'.

(2) Enter a title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

• You can add multiple attachments by clicking on the Add button

• You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update to save the information or on Update & send to save the information and send the document to the Commission.

On success, the National Programme version status was set to 'Withdrawn at the request of the MS'.