Major Project Submission
PURPOSE OF THIS FUNCTIONALITY
This document describes the different steps and action options at the level of the Commission for the Major Project Submission as described under Articles 101 and 102(2) of Regulation (EU) No 1303/2013.
CONCERNED FUNDS
ERDF, CF
USER ROLES AND PERMISSIONS NEEDED
You are an identified user in SFC2014 and you have the role of EC Operational Agent (ECOA) with update access.
BEFORE YOU START, CHECK THAT…
The Major Project Notification has been sent to the Commission: The status is set to 'Sent'.
Workflow
This section shows the lifecycle to create and manage the Major Project Submission.
Documents
Document Types
The following document types will be foreseen:
|
Description |
Internal Code |
Direction |
Integral |
System |
Required |
|
EC incomplete submission letter |
MP.INC |
EC2MS |
X |
|
|
|
Official Commission’s Observations |
MP.APP |
EC2MS |
X |
|
|
|
Letter to propose Major Project withdrawal |
MP.LPW |
EC2MS |
|
|
|
|
Other Commission Document |
MP.OC |
EC2MS |
|
|
|
|
Other Commission Internal Document |
MP.OI |
ECInternal |
|
|
|
|
Acknowledgment of Receipt |
ACK.MPSNT |
EC2MS |
|
X |
X |
|
EC Acknowledge Comments |
MP.ACK |
EC2MS |
X |
|
|
Commission/ARES reference
As a Commission user you can import your document directly from ARES to be uploaded in SFC2014 by entering the ARES reference number in the Commission Reference field (in the documents section). The ARES number will be immediately validated.
1. Enter the following information:
(1) Enter the Title
(2) Enter the Document Date
(3) Enter the Commission Reference ARES number
The system will detect the document(s) from ARES
(4) Click Yes to confirm the action
|
Remark |
If you get an "invalid ARES number" (the number cannot be found in ARES), check the ARES number has been entered correctly: Ares(2017)+digits with no space. If the ARES reference has been entered correctly, then check that the Document has been filed correctly in ARES. If the problem persists, please provide us with the document ARES number, the 'type' of document you are trying to upload in SFC2014, and the CCI of the Programme. We can then verify if there is a problem with the registration. |
Attachments can also be hidden once the Commission Documents have been imported from ARES, so that the receiver will not be able to view them:
2. Scroll right and select the Hide Content option and click on Update to hide the attached file
Action Options
1. Login to https://webgate.ec.europa.eu/sfc2014/frontoffice/ui
2. To access the Major Project Submission section, first click on the Programming option in the menu bar and then on the Major Project Submission (Art. 102(2)) menu item .
3. Choose the Major Project Submission version you want from the list in the search screen (1) and click on Show major project link
A number of Action Options are available:
(1) Start refusal
(3) Adopt
(5) Acknowledge
Start refusal of Major Project Submission
|
Remark |
This action can occur when an EC user wants to start the refusal process of a Major Project Submission sent by the Member State. The Major Project Submission is in status ‘Sent’ or ‘Returned for Modification by EC’ and no more recent version exists. |
An EC User with Update access can start the refusal of the Major Project.
1. Click on the Start refusal link:
The system will ask you to confirm the action:
2. Click Yes to confirm or No to return to the Major Project Submission.
On success, the status will be set to 'Draft refusal decision under preparation'.
Send Refusal Decision on Major Project Submission for adoption
|
Remark |
This action can occur when an EC user wants to send the Refusal Decision of a Major Project Submission for adoption. The Major Project is in a status 'Draft refusal decision under preparation' at the level of the Commission. |
An EC User with Update access can send the Refusal Decision of a Major Project for adoption.
1. Click on the Send refusal decision for adoption link:
The system will ask you to confirm the action:
2. Click Yes to confirm or No to return to the Major Project Submission.
On success, the Major Project Submission version status was set to 'Refusal decision sent for adoption'.
Refuse Major Project Submission
|
Remark |
This action can occur when an EC user wants to refuse a Major Project Submission sent by the Member State. The Major Project is in a status 'Refusal decision sent for adoption' at the level of the Commission. |
An EC User with Update access can refuse a Major Project.
1. Click on the Refuse link:
The system will ask you to confirm the refuse action and link to a Commission refusal decision:
(1) Select the refusal decision from the list
(2) Click on YES to confirm the refuse action or on NO to return to the Major Project Submission
On success, the Major Project Submission version status was set to 'Refused by EC'.
Mark Major Project Submission as incomplete
|
Remark |
This action can occur when an EC user wants to mark the Major Project version sent by the Member State/Region as incomplete or incorrect and needs to be modified. |
An EC User with Update access can mark as incomplete the Major Project.
1. Click on the Mark as incomplete link:
The system will ask you to confirm the action:
|
Remark |
During this action, the EC user can optionally add a document ("EC incomplete submission letter (MP.INC)") with attachments that will be sent together with this action to the Member State. |
2. Enter the following information:
(1) Enter the Reason for the incomplete submission
(2) Enter the Title
The attachments can be uploaded by entering the ARES number under Commission Reference
OR
(4) Select the Document Date
(5) Click on the Add button 
to add the
document explaining the incomplete submission
(6) Enter the document Title
(7) Enter the document Language
(8) Select the file from your PC
(9) Click Yes to confirm the action and mark the Major Project as incomplete
On success, the Major Project Submission has been set in status ‘Incomplete submission'.
Adopt Major Project Submission
|
Remark |
This action can occur when an EC user wants to adopt a Major Project Submission sent by the Member State, by linking it to a Commission Decision. The Major Project Submission is in a status 'Sent', 'Draft refusal decision under preparation' or 'Refusal decision sent for adoption' at the level of the Commission. |
An EC User with ECOA Update access can approve tacitly a Major Project Submission.
1. Click on the Adopt link:
The system will ask you to confirm the adopt action:
2. Enter the following information:
Select the correct Commission Decision from the list.
Click Yes to confirm the action and adopt the Major Project Submission
On success, the Major Project Notification version status was set to 'Adopted by EC'.
Return Major Project Submission for Modification
|
Remark |
This action can occur when an EC user wants to return the Major Project Submission sent by the Member State/Region because is incomplete or incorrect and needs to be modified. The Major Project Submission is in a status 'Sent', 'Draft refusal decision under preparation' or 'Refusal decision sent for adoption' at the level of the Commission. |
An EC User with ECOA Update access can return for modification a Major Project Submission.
1. Click on the Return for modification link:
The system will ask you to confirm the adopt action:
|
Remark |
During this action, the EC user can optionally add a document ("Official Commission’s Observations" (MP.OCO)) with attachments that will be sent together with this action to the Member State. |
2. Enter the following information:
Enter the Reason
(2) Enter the Title
(3) Select the Document Date
The attachments can be uploaded by entering the ARES number under Commission Reference
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
OR (to manually upload attachments):
Click on the Add button to add the
document
Enter the document Title
Select the document Language
Select the file from your PC
Click Yes to confirm the action and return the Major Project Submission
On success, the Major Project submission version status was set to 'Returned for Modification by EC'.
Acknowledge a Major Project Submission
|
Remark |
This action can occur when the Member State has submitted a modification of a major project submission falling under article 102.2 and there is no need to modify the existing positive Commission decision, and the EC user wants to acknowledge this Major Project Notification Version sent by the Member State The Major Project Notification is in status ‘Sent’ at the level of the Commission. |
An EC User with Update access can mark acknowledge the Major Project Submission version.
1. Click on the Acknowledge link.
The system will ask you to confirm the action:
During acknowledge by the Commission, the EC user can optionally add a document ‘EC acknowledgement comments’ with attachments that will be send together with the acknowledge action to the Member State.
2. This can be done either by using the Commission Reference ARES number OR by manually uploading the documents.
On success, the Major Project Submission version status was set to 'Acknowledged by EC'.
Reopen the Major Project Submission
|
Remark |
This action can occur when an EC user wants to undo the last action performed on the Major Project Submission version by returning to the previous status. The Major Project Submission is in a status 'Adopted by EC', 'Incomplete submission', ‘Acknowledged by EC’, 'Withdrawn by MS', 'Draft refusal decision under preparation', 'Refusal decision sent for adoption', 'Refused by EC' or 'Returned for Modification by EC’. No more recent Major Project Version exists. |
An EC User with Update access can reopen the Major Project Submission.
1. Click on the Reopen link:
The system will ask you to confirm the reopen action:
2. Click Yes to confirm tte reopen or No to return to the Major Project Submission.
On success, the Major Project Submission has been reopened and its status was set to its previous status.