Annual/Final Report (ENI-CB)

Annual/Final Report (ENI-CB)

PURPOSE

This document describes the specifications and details related to the Annual/Final Report (ENI-CB) for ENI-CB Programmes according to the Commission Implementing Regulation (EU) No 897 of 18 August 2014.

Each year from 2020 (for Accounting Year 01/07/2018 - 30/06/2019) until 2024 (for Accounting Year 01/07/2022 - 30/06/2023) an Annual Report is to be submitted by the Managing Authority by the 15th of February.

A Final Report is to be submitted by the 15^th of February 2025 and shall contain the information requested for the last accounting year (01/07/2023 - 30/09/2024) and for the entire duration of the Programme. This deadline may be extended to the 1^st of March 2025 by the Commission, upon communication by the Managing Authority concerned, according to Article 77 of the ENI CBC Implementing Regulation. However, upon request by the Managing Authority, the Commission services will grant similar flexibility as proposed for cohesion programmes to submit the Final Report by 15 February 2026.

REGULATIONS

More details about the regulation regarding the Annual/Final Report (ENI-CB) can be found in the About SFC2014 section of this portal.

ROLES

Roles involved in the Annual/Final Report for ENI-CB are:

FUNDS

PRE-CONDITIONS

The ENI-CB Programme is Adopted by the Commission and when creating the Annual/Final Report the specific Accounting year doesn’t yet exist.

Workflow

This section shows the lifecycle to create and manage the Annual/Final Report for ENI-CB.

Click here to see the Annual/Final Report ENI-CB state diagram in high resolution.

Create the Annual/Final Report (ENI-CB)

1. To access into the Annual/Final Report ENI-CB section, first click on the Monitoring menu (1) and then on the Annual/Final Report (ENI-CB) link (2).

2. Click on the Create new annual report link to create a new Annual/Final Report (ENI-CB).

You are redirected to the Annual/Final Report (ENI-CB) creation wizard:

3. Enter or Select the following information:

(1) Select a CCI.

The CCI list contains all adopted ENI-CB Programmes which contain Funds for which the User is registered. The list returns the CCI and the Programme Title.

(2) Select an Accounting year.

The Accounting year list contains all Accounting Years with an end date smaller than the current date, starting from 2018 (=Accounting Year 01/07/2018 - 30/06/2019) and ending with 2022 (=Accounting Year 01/07/2022 – 30/06/2023) for Annual Reports, and with 2023 (=Accounting Year 01/07/2023 – 30/09/2024) for Final Reports, which do not yet exist. 

(3) Select the Report approval date by the monitoring committee.

When work version is 0 the Report approval date by the monitoring committee should not be empty.

(4) Click on the Finish button to confirm the creation.

The status of the Annual/Final Report is Open.

Record/Edit the Annual/Final Report (ENI-CB)

Find all the information to complete each screen of the Annual/Final Report for ENI-CB. Below are the links to the main sections:

• General

• Financial Part

• Common Output Indicators

General

Version Information

The Version Information contains information on the identification and status of the Annual/Final Report (ENI-CB) version; like the CCI, the Title, the Version Number, the Status, the Current Node etc.. It also shows the results of the last validation done on this Annual/Final Report version.

In the Last validation results list, Warning Messages that already existed in the previous minor version will be shown in grey and ordered at the end of the list.

Only the Report approval date by the monitoring committee can be updated and is mandatory.

1. Clicking on the Edit button will enable you the modification of the Report approval date by the monitoring committee. 

The Edit Details pop-up window appears:

2. Enter or select the modifications:

(1) Enter the new Report approval date by the joint monitoring committee.

(2) Click on the Update link to save the information.

Officials in Charge

• Click on the Add button to add a new official in charge.

• Select an official and click in the Edit button to modify the information of this official.

• Select an official and click on the Remove button to delete the official in charge selected.

1. Click on the Add button to add a new official in charge.

The Edit Details popup window appears:

2. Enter the following information:

(1) Enter the Name.

(2) Enter the Email.

(3) Click on Update to save the information.

History

This section shows all the actions that happened in the Annual/Final Report (ENI-CB) since it was created, for example:

Documents

The following documents will be foreseen:

Uploading & Sending Documents

• Clicking on the Add button will open a pop up window allowing you to add a new document type with attachments.

• Selecting a document row and click in the Edit button will allow you to modify the document information. 

• Selecting a row of a previously uploaded document and click on the Remove button to delete the document and associated attachments.

1. Click on the Add button to add a new document.

The document detail pop-up window appears:

2. Enter or select the following information:

(1) Select a Document Type

(2) Enter a Title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

• You can add multiple attachments by clicking on the Add button

• You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update to save the information.

The pop-up window closes and the documents are uploaded.

Deletion of an unsent document

1. Select a row (1) of a previously uploaded document and click on the Remove button (2) to delete the document and associated attachments.

A confirmation window appears:

2. Click on Yes to confirm deletion. Click on No to return to the Annual/Final Report (FEAD) documents.

Observations

This section is used to provide any relevant information about the Annual/Final Report (ENI-CB). It can be used as a type of 'chat' between the Member State and Commission.

(1) Enter an observation.

All users who have Read permission on the Annual/Final Report will be able to send an Observation and participate in the conversation.

(2) Click on Add to save the information.

All Observations are kept against the specific version of the Annual/Final Report (ENI-CB).

Financial Part

1. Click on the Edit button to enter/modify the values

The table becomes editable:

2. Enter the following information:

(1) Enter the eligible expenditures incurred, as certified by the Audit Authority (EU share)

(2) Click on the Update link to save the information.

3. Click on the Edit button to enter/modify the Technical assistance.

The table becomes editable:

4. Enter the following information:

(3) Enter the eligible expenditures incurred, as certified by the Audit Authority (EU share)

(4) Click on the Update link to save the information.

Reconciliation with the JOP and co-financing

1. Click on the Edit button to enter/modify the values

The table becomes editable:

2. Enter the following information:

(1) Enter the values for columns D, E, H, I and P

(2) Click on the Update link to save the information.

Information for clearing

1. Click on the Edit button to enter/modify the values for Project - Payments

The table becomes editable:

2. Enter the following information:

(1) Enter the eligible expenditures incurred, as certified by the Audit Authority (EU share)

(2) Click on the Update link to save the information.

3. Click on the Edit button to enter/modify the values for Technical assistance

The table becomes editable:

4. Enter the following information:

(3) Enter the eligible expenditures incurred, as certified by the Audit Authority (EU share)

(4) Click on the Update link to save the information.

Final Balance

1. Click on the Edit button to modify the values for Accounting year (01-Jul-2023 - 30-Sep-2024)

The table becomes editable:

2. Enter the following information:

(1) Enter the values

(2) Click on the Update link to save the information.

3. Click on the Edit button to enter/modify the Bank Account information

The table becomes editable:

4. Enter the following information:

(3) Enter the Bank Account IBAN

(4) Click on the Update link to save the information.

Irregularities

1. Click on the Plus button to enter a project, click on the Edit button to edit a project, or click on the Minus button to delete a project

The Edit Details window appears:

2. Enter the following information:

3. Enter the Identification of the project

4. Select the Thematic objective

5. Select the Priority (not mandatory since it is not always defined in the Programme)

6. Enter the Amount (EUR)

7. Enter the Date of decision

8. Enter the Status of the legal proceeding (maximum number of characters is 2000)

9. Enter the Justification of the suspensory effect (maximum number of characters is 2000)

10. Click on the Update link to save the information

3. Click on the Edit button to enter/modify the Total amount for the entire duration of the programme

The table becomes editable:

4. Enter the following information:

(9) Enter the AMOUNT (EUR)

(10) Click on the Update link to save the information.

Investigated or suspended

1. Click on the Plus button to enter a project, click on the Edit button to edit a project, or click on the Minus button to delete a project

The Edit Details window appears:

2. Enter the following information:

3. Enter the Identification of the project

4. Select the Thematic objective

5. Select the Priority (not mandatory since it is not always defined in the Programme)

6. Enter the Amount (EUR)

7. Enter the Date of decision

8. Enter the Status of the legal proceeding (maximum number of characters is 2000)

9. Enter the Justification of the suspensory effect (maximum number of characters is 2000)

10. Click on the Update link to save the information

3. Click on the Edit button to enter/modify the Total amount for the entire duration of the programme

The table becomes editable:

4. Enter the following information:

(9) Enter the AMOUNT (EUR)

(10) Click on the Update link to save the information.

Common Output Indicators

1. Clicking on the Edit button will allow you to edit the information in the Common Output Indicators table.

The table becomes editable:

2. Enter the following information:

(1) Enter the Previous reports cumulative value.

(2) Enter the Current report value.

(3) Click on the Update link to save the information.

Validate the Annual/Final Report (ENI-CB)

1. Click on the Validate link to validate the Annual/Final Report (ENI-CB).

The system validates the following information:

After all errors have been resolved the status of the Annual/Final Report becomes Ready To Send.

An example of a validation window:

Send the Annual/Final Report (ENI-CB)

1. Click on the Send link to send the Annual/Final Report (ENI-CB) to the Commission or to an upper Node.

The system will ask you to confirm the send action:

2. Click on Yes to confirm or click on No to return to the Annual/Final Report (ENI-CB).

The Sending of information by a Member State to the Commission should be electronically signed in accordance with Directive 1999/93/EC.

Sending of the different objects is generating a snapshot document and after the sending an acknowledge document is generated by the European Commission.

This acknowledge document is signed but the Member State was not signing the snapshot document. The EU Login now provides a functionality of signing without forcing the user to have a certificate. The action to sign will only be triggered when sending to the European Commission:

(1) Enter your SFC2014 Password

(2) Click on the 'Sign' button

On success, the Annual/Final Report version has been sent to the Commission or to an upper node and the status is set to Sent.

Delete the Annual/Final Report (ENI-CB)

1. Click on the Delete link to remove the Annual/Final Report from the system.

The system will ask you to confirm the delete action:

2. Click on Yes to confirm or click on No to return to the Annual/Final Report ENI-CB.

On success, the Annual/Final Report is removed physically from the system.

Create a New Version of the Annual/Final Report ENI-CB

1. Click on the Create New Version link to create a new version of the Annual/Final Report (ENI-CB).

The system will ask you to confirm the creation of a new version:

2. Click on Yes to confirm. Click on No to return to the Annual/Final Report ENI-CB.

On success, a new version of the Annual/Final Report for ENI-CB has been created as a copy of the previous version, with a version number identical to the previous and a working version incremented by one. Its status was set to 'Open'.