Employment Status (EGF)
PURPOSE OF THIS FUNCTIONALITY
This document describes the different steps and action options at the level of the Commission for the Employment Status for the European Globalisation Adjustment Fund (EGF) related to Article 20 of Regulation (EU) No 1309/2013 of the European Parliament and of the Council of 17 December 2013.
The report that needs to be submitted concerns the employment status of the beneficiaries 12 months after the end of the implementation period.
CONCERNED FUNDS
EGF
USER ROLES AND PERMISSIONS NEEDED
You are an identified user in SFC2014 and you have the role of EC Operational Agent (ECOA).
BEFORE YOU START, CHECK THAT…
The Employment Status EGF has been sent to the Commission: The status is set to 'Sent'.
Workflow
This section shows the lifecycle to create and manage the Employment Status (EGF).
If the Commission rejects an Employment Status, it is returned and a new version has to be created and go through the whole process. There are no modifying Employment Statuses once they have been submitted. The Commission cannot change an Employment Status – only respond.
Click here to see the Employment Status EGF workflow diagram in high resolution.
Documents
Document Types
The following documents will be foreseen:
|
Description |
Internal Code |
Non-integral |
Integral |
System |
Required |
|
Official Commission's Observations |
ER.OCO |
|
X |
|
|
|
Other Commission Document |
ER.OC |
X |
|
|
|
|
Other Commission Internal Document |
ER.OI |
X |
|
|
|
|
Acknowledgment of Receipt |
ACK.ERSNT |
|
|
X |
X |
Uploading using Commission/ARES reference
As a Commission user you can import your document directly from ARES to be uploaded in SFC2014 by entering the ARES reference number in the Commission Reference field (in the documents section). The ARES number will be immediately validated.
1. Enter the following information:
(1) Enter the Document Type (if applicable)
(2) Enter the Title
(3) Enter the Document Date
(4) Enter the Commission Reference ARES number
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
(5) Click Yes to confirm the action
|
Remark |
If you get an "invalid ARES number" (the number cannot be found in ARES), check the ARES number has been entered correctly: Ares(2015)+digits with no space. If the ARES reference has been entered correctly, then check that the Document has been filed correctly in ARES. If the problem persists, please provide us with the document ARES number, the 'type' of document you are trying to upload in SFC2014, and the CCI of the Programme. We can then verify if there is a problem with the registration. |
Hiding Attachments Uploaded from ARES
Attachments can also be hidden once the Commission Documents have been imported from ARES, so that the receiver will not be able to view them:
1. Scroll right and select the Hide Content option and click on Update to hide the attached file.
Action Options
1. Login to https://webgate.ec.europa.eu/sfc2014/frontoffice/ui
2. To access into the Employment Status (EGF) section, first click on the Employment Status (EGF) link in the menu. You are automatically redirected to the Employment Status search screen.
Choose the Employment Status (EGF) version you want from the list in the search screen and click on Show employment status link
A number of Action Options are available:
Return for modification by commission
Return Employment Status (EGF) for modification by Commission
An EC Operational Agent User with Update access can return an Employment Status EGF version containing missing elements or found incorrect and needs to be modified. The Employment Status has been Sent to the Commission.
1. Click on the Return for modification by commission link:
The system will ask you to confirm the action.
During return the EC User can optionally add a document ‘Official Commission's Observations’ with attachments that will be send together with the return action to the Member State.
This can be done either by using the Commission Reference ARES number OR by manually uploading the documents.
Optionally attach ‘Official Commission’s Observations’ Document
After clicking on the Return for modification by commission link the confirmation screen appears:
2. Enter the following information:
(1) Enter the Reason for Return (mandatory).
Optionally you can add the document ‘Official Commission’s Observations’:
(2) Enter the Title
(3) Select the Document Date
(4) The attachments can be uploaded by entering the ARES number under Commission Reference
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
OR (to manually upload attachments):
Click on the Add button 
to add the Observation documents
(5) Enter the document Title
(6) Select the document Language
(7) Select the file to upload from your PC
(8) Click Yes to confirm the action and send the Observations document.
On success the status will be 'Returned for Modification by EC'.
Accept Employment Status (EGF)
An EC Operational Agent User with Update access can accept the Employment Status Version sent by the Member State. The Employment Status version is in status Sent at the level of the Commission. The Final Report linked to the Employment Status is in status ‘Winding up finished’.
|
REMARK |
The Final Report must be in status ‘Winding Up Finished’ before the Employment Status can be accepted. If the Final Report linked is not in the status ‘Winding up finished’, you will receive the following error message when trying to accept the Employment Status:
|
1. Click on the Accept link:
The system will ask you to confirm the action.
2. Click on Yes to confirm the action.
On success, the Employment Status version status was set to 'Report Accepted'.
Reopen the Employment Status (EGF)
An EC User with Update access can reopen an Employment Status EGF version previously returned for modification by EC when it is in a status 'Returned for Modification by EC'.
|
REMARK |
The Employment Status is in a status 'Returned for Modification by EC'. No more recent Employment Status version or work version in a status 'Returned for Modification by EC' exists. |
1. Click on the Reopen link:
The system will ask you to confirm the action:
2. Click Yes to confirm or No to return to the previous status.
On success, the Employment Status has been reopened and its status was set to 'Sent' at the level of the Commission.