National Audit Report (IGJ/ETC, EMFF, FEAD, IPA-CB & ENI-CB)
PURPOSE OF THIS FUNCTIONALITY
This document describes the different steps and action options at the level of the Commission for the National Audit Report (NAR) procedure under Article 128(1) of the CPR Regulation and more specific those related to IGJ, ETC, EMFF, FEAD, IPA-CB & ENI-CB. There are no deadlines or fixed frequencies for the submission of the National Audit Report
CONCERNED FUNDS
IGJ, ETC, EMFF, FEAD, IPA-CB & ENI-CB.
USER ROLES AND PERMISSIONS NEEDED
You are an identified user in SFC2014 and you have the role of EC Audit Agent (ECAA) with update access to update.
BEFORE YOU START, CHECK THAT…
The National Audit Report IGJ/ETC, EMFF, FEAD, IPA-CB & ENI-CB have been sent to the Commission: The status is set to 'Sent'
Workflow
This section shows the lifecycle to create and manage the National Audit Report.
There are no modifying reports once they have been submitted. The Commission cannot change a report – only respond.
Click here to see the NAR state diagram in high resolution.
Documents
Document Types
The following document types will be foreseen:
|
Description |
Internal Code |
Direction |
Integral |
System |
Required |
Non-Integral |
|
EC Letter* |
NAR.ECL |
EC2MS |
X |
|
|
|
|
Acknowledgment of receipt |
ACK.NARSNT |
EC2MS |
|
X |
X |
|
|
Other Commission document |
NAR.OC |
EC2MS |
|
|
|
X |
*This document can be read only by the MS Audit Authority roles.
Upload using Commission/ARES Reference
As a Commission user you can import your document directly from ARES to be uploaded in SFC2014 by entering the ARES reference number in the Commission Reference field (in the documents section). The ARES number will be immediately validated.
1. Enter the following information:
(1) Enter the Title
(2) Enter the Document Date
(3) Enter the Commission Reference ARES number
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
(4) Click Yes to confirm the action
|
Remark |
If you get an "invalid ARES number" (the number cannot be found in ARES), check the ARES number has been entered correctly: Ares(2015)+digits with no space. If the ARES reference has been entered correctly, then check that the Document has been filed correctly in ARES. If the problem persists, please provide us with the document ARES number, the 'type' of document you are trying to upload in SFC2014, and the CCI of the Programme. We can then verify if there is a problem with the registration. |
Hiding Attachments Uploaded from ARES
Attachments can also be hidden once the Commission Documents have been imported from ARES, so that the receiver will not be able to view them:
2. Scroll right and select the Hide Content option and click on Update to hide the attached file
|
Remark |
If the ARES document has already been sent it cannot be deleted, but the sender can decide to hide the content for the Member State in case of an erroneous and/or accidental send. The ARES document must be a non-integral document. |
3. In the Documents Section (under the ‘General’ Section) select a row (1) of a previously sent ARES document and
click on the Edit button 
(2):
4. Select the Hide Content option and click on Update to hide the ARES document.
Action Options
1. Login to https://webgate.ec.europa.eu/sfc2014/frontoffice/ui
2. To access into the National Audit Report (NAR) (IGJ/ETC, EMFF, FEAD, IPA-CB & ENI-CB) section, first click on the Audit link in the menu and then on the National Audit Report (IGJ/ETC), EMFF, FEAD, IPA-CB or ENI-CB link .
Choose the National Audit Report IGJ/ETC, EMFF, FEAD, IPA-CB or ENI-CB version you want from the list in the search screen and click on Show national audit report link
A number of Action Options are available:
Mark as analysed and having no observations
Mark as analysed with assurance package
Mark document received as not a system audit report
Mark as analysed and conclusions transmitted
Mark as analysed and having observations
Mark document received as not a system audit report
An EC Audit Agent with Update access is allowed to mark the NAR version IGJ/ETC, EMFF, FEAD, IPA-CB or ENI-CB sent by the Member State as not containing a system audit report. No EC observations will be given. The National Audit Report is in a status 'Sent' at the level of the Commission
1. Click on the Mark as not a system audit report link:
The system will ask you to confirm the action.
During this action by the Commission, the actor can optionally add a document "EC letter" (NAR.ECL) with attachments that will be send together with this action to the Member State
This can be done either by using the Commission Reference ARES number OR by manually uploading the documents.
Attach EC Letter
This document can be read only by the MS Audit Authority roles.
After clicking on the Mark as not a system audit report link the confirmation screen appears:
2. Enter the following information:
Enter the Title
Select the document date
Enter the Commission Reference ARES number
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
OR (to manually upload attachments):
Click on the
Add button 
to add the documents
Enter the Title
Enter the Language
Select the file to upload from your PC
Click Yes to confirm the action and mark this national audit report version as Incorrect Submission.
On success, the National Audit Report version status was set to 'Incorrect submission (Document received is not a system audit report)'.
Mark as analysed (no observations)
|
Remark |
The system now allows transitions between 'Analysed by EC (Conclusions transmitted)', 'Analysed by EC (Observations)' and 'Analysed by EC (No observations)'. This is useful in the scenario where the Commission sends an EC assessment letter with the status "Analysed by EC (observations)" or "Analysed by EC (conclusions transmitted to AOD)" and the Member State reply with the document “Other MS document”. The Commission will assess this reply and this could lead to another conclusion. |
This option is when an EC Audit Agent with Update access wants to indicate that the National Audit Report Version sent by the Member State was analysed and that there are no observations. The National Audit Report is in a status 'Sent', ‘Analysed by EC (Observations)’, ‘Analysed by EC (Conclusions transmitted to AO by delegation)’ at the level of the Commission.
1. Click on the Mark as analysed (no observations) link:
The system will ask you to confirm the action.
During this action by the Commission, the actor can optionally add a document "EC letter" (NAR.ECL) with attachments that will be send together with this action to the Member State
This can be done either by using the Commission Reference ARES number OR by manually uploading the documents.
Attach EC Letter
This document can be read only by the MS Audit Authority roles.
After clicking on the Mark as analysed (no observations) link the confirmation screen appears:
2. Enter the following information:
Enter the Title
Select the document date
Enter the Commission Reference ARES number
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
OR (to manually upload attachments):
Click on the
Add button to add the documents
Enter the Title
Enter the Language
Select the file to upload from your PC
Click Yes to confirm the action and send the documents and set the status to Analysed by EC.
On success, the National Audit Report version status was set to 'Analysed by EC (No observations; to be follow-up in the next annual bilateral meeting').
Mark as analysed (observations)
|
Remark |
The system now allows transitions between 'Analysed by EC (Conclusions transmitted)', 'Analysed by EC (Observations)' and 'Analysed by EC (No observations)'. This is useful in the scenario where the Commission sends an EC assessment letter with the status "Analysed by EC (observations)" or "Analysed by EC (conclusions transmitted to AOD)" and the Member State reply with the document “Other MS document”. The Commission will assess this reply and this could lead to another conclusion. |
This option is selected when an EC Audit Agent with Update access wants to indicate that the National Audit Report version sent by the Member State was analysed and that there are observations.
The National Audit Report is in a status 'Sent' or ‘Analysed by EC (Conclusions transmitted to AO by delegation)’ at the level of the Commission
1. Click on the Mark as analysed (observations) link.
The system will ask you to confirm the action.
During this action by the Commission, the actor can optionally add a document "EC letter" (NAR.ECL) with attachments that will be send together with this action to the Member State
This can be done either by using the Commission Reference ARES number OR by manually uploading the documents.
Attach EC Letter
This document can be read only by the MS Audit Authority roles.
After clicking on the Mark as analysed (observations) link the confirmation screen appears:
2. Enter the following information:
Enter the Title
Select the document date
Enter the Commission Reference ARES number
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
OR (to manually upload attachments):
Click on the
Add button to add the documents
Enter the Title
Enter the Language
Select the file to upload from your PC
Click Yes to confirm the action and mark this National Audit Report as analysed with observations.
On success, the National Audit Report version status was set to 'Analysed by EC (Observations)'.
Mark as analysed (conclusions transmitted)
|
Remark |
The system now allows transitions between 'Analysed by EC (Conclusions transmitted)', 'Analysed by EC (Observations)' and 'Analysed by EC (No observations)'. This is useful in the scenario where the Commission sends an EC assessment letter with the status "Analysed by EC (observations)" or "Analysed by EC (conclusions transmitted to AOD)" and the Member State reply with the document “Other MS document”. The Commission will assess this reply and this could lead to another conclusion. |
This option is when an EC Audit Agent with Update access wants to indicate that the National Audit Report Version sent by the Member State was analysed and that the conclusions were transmitted to the authorising officer.
The National Audit Report is in a status 'Sent' or ‘Analysed by EC (Observations)’ at the level of the Commission
1. Click on the Mark as analysed (conclusions transmitted) link.
The system will ask you to confirm the action.
During this action by the Commission, the actor can optionally add a document "EC letter" (NAR.ECL) with attachments that will be send together with this action to the Member State
This can be done either by using the Commission Reference ARES number OR by manually uploading the documents.
Attach EC Letter
This document can be read only by the MS Audit Authority roles.
After clicking on the Mark as analysed (observations) link the confirmation screen appears:
2. Enter the following information:
Enter the Title
Select the document date
Enter the Commission Reference ARES number
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
OR (to manually upload attachments):
Click on the
Add button to add the documents
Enter the Title
Enter the Language
Select the file to upload from your PC
Click Yes to confirm the action and mark this national audit report as analysed and conclusions transmitted.
On success, the National Audit Report version status was set to 'Analysed by EC (Conclusions transmitted to the authorising officer by delegation, cf. Article 83(1.a) CPR)’.
Mark as analysed with assurance package
An EC Audit Agent with Update access is allowed to indicate that the National Audit Report Version sent by the Member State was analysed with the assurance package.
|
Remark |
The NAR version is in a status 'Sent’ at the level of the Commission. The EC Audit Agent must add the Ares number of the EC Assessment Letter or EC Final Position Letter or Other Commission Document uploaded against the ACR. The list will contain the Ares numbers of EC assessment letters (CR.EAL) and EC Final Position Letters (CR.FPL) and Other Commission Documents (CR.OC) uploaded against ACRs covering one of the CCIs covered by this NAR version, ordered descending. The list should show only one occurrence per Ares number, namely the most recent sent document (based on the sent date). With this status the ARES reference of the ‘EC assessment letter’ & ‘EC Final Position Letter’ & ‘Other Commission Document’ sent in the ACR module should be visible. |
1. Click on the Mark as analysed with assurance package link.
The system will ask you to confirm the action:
2. Enter the following information:
Select the ARES number of the EC Assessment Letter uploaded against the ACR.
The list will contain the ARES number of EC assessment letters (CR.EAL), EC final position letters (CR.FPL) & and Other Commission Documents (CR.OC) uploaded against ACRs covering one of the CCIs covered by this NAR version, ordering descending.
It is a must to add the ARES number.
Click on ‘Yes’ to confirm that you want to mark the NAR version as analysed with the assurance package.
On success, the National Audit Report version status was set to 'Analysed by EC with assurance package'.
Reopen National Audit Report
An EC Audit Agent with Update access is allowed to reopen the NAR version in order to undo the last action performed on the NAR by returning to the previous status of the NAR version.
|
Remark |
The NAR version is in a status 'Incorrect submission (Document received is not a system audit report)' or 'Analysed by EC (No observations; to be followed-up in the next annual bilateral meeting)' or 'Analysed by EC (Conclusions transmitted to the authorising officer by delegation, cf. Article 83(1.a) CPR) or 'Analysed by EC (Observations)’ or ‘Analysed by EC with the assurance package’. |
1. Click on the Reopen link:
The system will ask you to confirm the reopen action:
2. Click Yes to confirm the action and return to the previous status.
On success, the NAR version has been reopened and its status was set to its previous status.