National Programme (ISF)

national-programme-isf.pdf

English

(2.5 MB - PDF)

Download

Preview

PURPOSE

This document describes the specifications and details of an Internal Security Fund (ISF) National Programme.

REGULATIONS

More detail regarding the regulation of the National Programme ISF can be found in 'About SFC2014' section of this portal.

ROLES

Roles involved in NP are:

MS Responsible Authority

Record National Programme

Upload National Programme Documents

Consult National Programme

Delete National Programme

Validate National Programme

Send National Programme

Return National Programme for Modifications

Cancel National Programme

Create New Version of an National Programme

MS Delegated Authority

Consult National Programme

MS Audit Authority

Consult National Programme

FUNDS

ISF

PRE-Conditions

You are an identified user and have the role of MS Responsible Authority.

The CCI number used for the National Programme must have been previously allocated by the Commission.

Workflow

This section shows the lifecycle to create and manage a National Programme ISF.

Click here to see the NP workflow diagram in high resolution.

Create the National Programme (ISF)

REMARK

To create the NP you must have the role of MS Responsible Authority with Update access for the fund covered by the CCI.

To access the National Programme section first click on the Programming link in the menu bar and then on the National programme (AMIF/ISF) link.

Click on the Create new programme link to create a new National Programme ISF.

You are redirected to the National Programme creation wizard:

Enter or select the following information:

(1) Select the CCI code for your Fund: 2014XX65ISNP… for ISF:

The CCI number used for the National Programme must have been previously allocated by the Commission. The list of values in the creation wizard will contain all allocated ISF CCI numbers for this Member State. The CCI numbers must fit the following regular expression: (…65ISNP…)

If the CCI code is not in the list it is either not yet requested or not yet allocated by the Commission. The user can request a new CCI via the Request a new CCI number link in the creation wizard screen. For detailed instructions on requesting a CCI number please refer to the video guide on our Portal here.

When the CCI number used for the NP ISF has been previously allocated by the Commission, you can continue with the creation of the National Programme.

(2) Enter a Title.

(3) Click on the Next button to continue.

The national objectives pop-up window appears:

Select the following:

(1) Select the National Objectives. Note the default is that all objectives are selected.

To de-select an objective, uncheck the box

(2) Click on the Next button to go to Step 3.

The Specific Actions pop-up window appears:

Select the following:

(1) Select the Specific Actions. Note the default is that all objectives are selected.

To de-select an objective, uncheck the box.

(2) Click on the Finish button to complete the action.

The status of the National Programme is Open.

Record/Edit the National Programme (ISF)

Find all the information to complete each screen of the National programme below, there are the links to the main sections:

General
S1 Executive Summary
S2 Baseline
S3 Programme objectives
S5 Indicators
S6 Framework
S7 Financing Plan

General

Version Information

The Version Information contains information on the identification and status of the National Programme ISF version; the CCI, the Title, the Type, the Version Number, the Status, eventually the Decision information, etc. It also shows the results of the last validation done on this Programme version.

Click on the Edit button to modify the general information of the National Programme.

The Edit Details form pop-up window appears:

Enter or select the following information:

(1) Select a CCI.

(2) Enter a Title.

(3) Click on the Update link to save all the information.

Note

The CCI number can only be updated in Version 1, but it can only be replaced by a CCI of the same Fund. The CCI list contains all allocated CCIs of the same Fund.

When the NP version is > 1 the Edit details pop-up window for the version information is as follows:

REMARK

MS Amending Decision Number, MS Amending Decision Date and MS Amending Decision Entry into Force Date are only available in versions > 1 and need to be filled in when the MS wants to create a version containing modifications which do not require a Commission Decision. This kind of version will automatically be set to 'Adopted by MS' when sent to the Commission and when only non-decisional parts of the National Programme have been modified.

Enter the following information:

(1) Enter a Title

(2) Click on the Major amendment box if the amendment is necessary

(3) Enter the justification for amendment

(4) Enter the MS amending decision number

(5) Select the MS amending decision date

(6) Select the MS amending decision entry into force date

(7) Click on the Update link to save all the information

Note

MS Amending Decision Number, MS Amending Decision Date and MS Amending Decision Entry into Force are only visible on versions > 1.

Coverage

REMARK

The Specific Objective/National Objective combinations are Fund specific. Only for the selected items, records will be automatically foreseen in:

the Indicator Details,
the Indicative Timetable.

National Objectives:

Click on the Edit button to modify the coverage (national objectives) of the National Programme.

The edit details form pop-up window appears:

Enter or select the following information:

(1) Check or uncheck the selected objectives.

(2) Click on the Update link to save all the information.

Click on the Edit button to modify the coverage (specific actions) of the National Programme.

Specific Actions:

The edit details form pop-up window appears:

Enter or select the following information:

(1) Check or uncheck the selected actions.

(2) Click on the Update link to save all the information.

Note

Specific Objective/National Objective combinations and Specific Objective/Specific Action combinations can only be unselected when they were initially selected in one of the working versions of the current version. Therefore, it is easier to show in the edit screen only those combinations that where not selected in the previous version or disable the checkbox for those combinations that where selected in the previous version.

Authorities

Competent authorities responsible for the management and control systems.

Note

The Designation of Authorities module has been closed. New authorities & changes to existing authorities should be encoded in this section. If only the Authorities information needs to be updated, then the Member State can create a minor version change which will be automatically set to ‘Adopted by MS’ when sent to the Commission. Please consult the FAQ on how to create a Minor Programme Version Change.

Click on the Add button to add an authority.

Select an authority and click on the Edit button to modify the information of an authority.
Select an authority and click on the Remove button to delete an authority selected.

The Edit details pop-up window appears:

Enter the following information:

(1) Enter the Name of the authority.

(2) Select the Type of Authority/Body from the list:

- Audit Authority

- Delegated Authority

- Responsible Authority

(3) Enter the Name of the person responsible for the Authority.

(4) Enter the Email.

(5) Select the Date of Designation

Only enabled when Responsible Authority is selected.

(6) Enter the activities delegated.

Only enabled when Authority/Body Type is Delegated Authority.

(7) Click on Update to save the information.

Note

"Date of Designation" is only enabled when "Authority/Body Type" is "Responsible Authority".

"Activities Delegated" is only enabled when "Authority /Body Type" is "Delegated Authority".

The following Authority/Body Types are foreseen:

Delegated Authority
Responsible Authority
Audit Authority

Management and control System

This section is where the MS should provide a summary description of the envisaged management and control system. This should include a statement if the system is the same or similar to the one used under the previous SOLID Funds.

HR 514/2014 Article 14

Preparation and approval of national programmes

(g) implementing provisions for the national programme containing the identification of the competent authorities, and a summary description of the envisaged management and control system;

Click on the Edit button to enter the description.

The edit details form pop-up window appears:

Enter the following information:

(1) Enter the description.

(2) Click on the Update to save the information.

MS are also required to ATTACH A DOCUMENT with the notification of designation with:

the main division of responsibilities between its organisational units;
where appropriate, its relationship with delegated authorities, the activities to be delegated, and the main procedures for supervising these delegated activities; and
a summary of the main procedures for processing financial claims from beneficiaries and for authorising and recording expenditure

Officials in Charge

Note

Officials in Charge can be updated at any time, independent from the status of the National programme.

Click on the Add button to add a new official in charge.

Select an official and click in the Edit button to modify the information of this official.
Select an official and click on the Remove button to delete the official in charge selected.

Enter the following information:

(1) Enter the Name.

(2) Enter the Email.

(3) Click on Update to save the information.

Note

Commission Officials (email domain "ec.europa.eu") can only be created/updated/deleted by Commission Users.

History

This section shows all the actions that happened in the National Programme ISF since it was created, for example:

Documents

The Documents list shows all documents uploaded against this version of the National Programme by Member State and by Commission. Member State Users see all their own Documents and the sent Commission Documents. Commission Users see all their own Documents and the sent Member State Documents.

The following document types will be foreseen:

Description	Non-integral	Integral	System	Required
Other Member State Document	X
Snapshot of data before send		X	X	X
Acknowledgment of Receipt			X	X
Baseline Situation Additional Details (ISF and AMIF)		X
Operating Support Borders Detailed Information (ISF)		X
Operating Support Visas Detailed Information (ISF)		X
Notification of Designation		X
MS Request to withdraw programme version	X
Ms Request to return programme version for modification	X

Uploading & Sending Documents

Multiple documents can be uploaded in the National Programme ISF.

Clicking on the Add button will open a pop up window allowing you to add a new document type with attachments.
Selecting a document row and click in the Edit button will allow you to modify the document information. If a document of type 'Other Member State Document' must be sent, you can select the edit button in order to send the document.
Selecting a row of a previously uploaded document and click on the Remove button to delete the document and associated attachments.

REMARK

Referential/non-integral Documents (ie. 'Other Member State Document') can be sent at any time independently of the status of the National programme.

The 'Other Member State Document' type demands a manual submission (they are NOT sent automatically within the Programme). The other document types, integral documents, are automatically sent - together with the encoded data – when the Programme is submitted to the EC.

You can find in our Portal the types of documents that can be uploaded and sent by the Member State: https://ec.europa.eu/sfc/en/support/PRGAMF

A document is only visible to the Commission when the sent date is visible.

Click on the Add button to add a new document.

The document detail pop-up window appears:

Enter or select the following information:

(1) Select a Document Type

(2) Enter a Title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

You can add multiple attachments by clicking on the Add button
You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update to save the information or Update & Send to send the document to the Commission.

The pop-up window closes and the documents are uploaded.

Remark

Commission Registration N° is only enabled for Commission Users, while Local Reference is only enabled for Member State Users.

Sending an unsent non-integral document

Once the document and attachment(s) have been uploaded select the document row in the list (1) and click on the Edit button (2):

Click on Update & Send to send the document to the Commission.

REMARK

The Update & Send option is only shown for documents which are not an integral part of the OP.

If more than one file are uploaded from the same document table, when clicking the Update & Send link, will send all the files and not only the one(s) for which the check-box has been ticked.

Deletion of an unsent document

Select a row (1) of a previously uploaded document and click on the Remove button (2) to delete the document and associated attachments.

A confirmation window appears:

Click on Yes to confirm deletion. Click on No to return to the National Programme document.

Hiding a sent document

Note

Sent Documents can never be deleted, but the sender can decide to hide the content for the receivers in case of an erroneous and/or accidental send.

Select a row (1) of a previously sent document and click on the Edit button (2) to hide the document and associated attachments.

Select the Hide Content (1) option and click on Update (2) to hide the National programme document.

Observations

This section is to provide any relevant information to the National programme. It can be used as a type of 'chat' between the Member State and Commission.

Enter the following:

(1) Enter an observation.

All users who have Read and Observation permission on the National Programme ISF will be able to send an Observation and participate in the conversation.

(2) Click on Add to save the information.

All Observations are kept against the specific version of the NP for ISF.

S1 Executive Summary

MS should provide an overall summary of the entire programme, highlighting national strategies, main goals and results to be attained.

The particular focus should be on the goals and results. Avoid specific names and details that may change. The summary will be published and hence it needs to be stand alone and not refer to details in the programme.

Clicking on the Edit button will open a pop-up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

S2 Baseline

Baseline text

The baseline situation is a summary of the state of play as of December 2013 in the Member State for the fields relevant to the Fund. This section shall include:

a description of the baseline situation in the Member State, completed with the necessary factual information to assess the requirements correctly;

an analysis of requirements in the Member State, including the key issues from the outcome of the policy dialogue;
measures undertaken so far, including measures implemented with the former Home Affairs Funds;
national needs assessment, including challenges identified in relevant evaluations; and
indicative annual resources from the national budget, broken down by specific objectives set in the national programmes.

The information must be self-contained and cannot refer to information in attached documents or contain hyperlinks. A document may be attached with additional details.

Any attached document will not form part of the Commission decision approving the national programme referred to in Article 14(7) of Regulation (EU) 514/2014.

HR 514/2014 Article 14

Preparation and approval of national programmes

(a) a description of the baseline situation in the Member State, completed with the necessary factual information to assess the requirements correctly;

(b) an analysis of requirements in the Member State and the national objectives designed to meet those requirements during the period covered by the programme;

Clicking on the Edit button will open a pop-up window allowing you to enter the summary.

The Edit details pop-up window appears:

Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Baseline document

Additional baseline information may be provided through an attached document with the additional details. There are no restrictions on the attached document but be aware that any attached document will not form part of the Commission decision approving the National Programme referred to in Article 14(7) of Regulation (EU) 514/2014.

Clicking on the Add button will allow you to fill a form and attach a document.

Selecting a row and clicking on the Delete button will remove the selected document
Selecting a row and clicking on the Edit button will open a pop up allowing you to modify the document information.

The Edit details pop-up window appears:

The document with have the status of Not yet sent until the programme is submitted.

Enter or select the following information:

(1) Select the Baseline situation additional details Document Type

(2) Enter a title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

You can add multiple attachments by clicking on the Add button
You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update to save the information.

S3 Programme Objectives

S01 Visa Policy

National strategy

MS should provide the appropriate strategy, identifying the national objectives, including a description of how the objectives of the Specific Regulations are covered, in order to meet the requirements identified in the baseline situation.

The information in the boxes must be self-contained and cannot refer to information in any attached document or contain hyperlinks.

HR 514/2014 Article 14

Preparation and approval of national programmes

(b) an analysis of requirements in the Member State and the national objectives designed to meet those requirements during the period covered by the programme;

(c) an appropriate strategy identifying the objectives to be pursued with the support of the Union budget, with targets for their achievement, an indicative time-table and examples of actions envisaged to meet those objectives;

(d) a description of how the objectives of the Specific Regulations are covered;

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

National objectives

MS should provide a brief description of the main actions to achieve the national objective, indicating those (example) actions that will be supported by the national programme (i.e. funding priorities), and as part of the description provide the targets (desired outcomes and results).

National objectives description

1 National Capacity

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

2 Union Acquis

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

3 Consular Cooperation

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Specific actions

Describe how the action will be carried out and provide justification for the allocated amount;

The lead Member State only should list the participating Member States, including their role and possible financial contribution, if applicable; and

Participating Member States should describe their role and financial contribution, if applicable.

For the specific action under Borders, provide the list of specific actions given, including the awarded amount for each.

Specific actions title

1 Consular Cooperation

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

S02 Borders

National strategy

The information in the boxes must be self-contained and cannot refer to information in any attached document or contain hyperlinks.

HR 514/2014 Article 14

Preparation and approval of national programmes

(b) an analysis of requirements in the Member State and the national objectives designed to meet those requirements during the period covered by the programme;

(d) a description of how the objectives of the Specific Regulations are covered;

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

National objectives

National objectives description

1 EUROSUR

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

2 Information Exchange

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

3 Common Union Standards

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

4 Union Acquis

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

5 Future Challenges

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6 National Capacity

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Specific actions

Describe how the action will be carried out and provide justification for the allocated amount;

For the specific action under Borders, provide the list of specific actions given, including the awarded amount for each.

Specific actions title

2 FRONTEX equipment

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

S03 Operating Support

When applying for operating support each Member State must confirm their compliance with the conditions set out in Article 10(2) of Regulation (EU) No 515/2014 when operating support is included in the national programme.

It is necessary to give a general indication for the use of operating support, including objectives and targets to be achieved as well as indication of the services and tasks that will be financed under the operating support mechanism for either Visa or Borders.

For each type of support it is also necessary to attach an Indicative Planning Form that outlines the specific operating support that is planned. This annex is indicative and will not form part of the Commission decision to approve the national programme.

Compliance

Each Member State must confirm their compliance with the conditions set out in Article 10(2) of Regulation (EU) No 515/2014 when operating support is included in the national programme.

[Member State] hereby confirms its compliance with the Union acquis on borders and visa.

[Member State] hereby confirms its compliance with Union Standards and guidelines for good governance on borders and visa, in particular the Schengen catalogue for external border control, the Practical Handbook for borders guards and the Handbook on visa.

NOTE: the total of operating support cannot exceed 40% of the total ISF-Borders programme.

This confirmation is automatically embedded in SFC2014 in the submission of the national programme when operating support is included in the COVERAGE:

National objectives

MS should provide a general indication for the use of operating support, including objectives and targets to be achieved as well as indication of the services and tasks that will be financed under the operating support mechanism.

National objective description

1 Operating Support for VISA

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Indicative planning form for operating support under national programme

This attached form will not form part of the Commission decision approving the national programme.

For each type of operating support (visa or borders) please provide:

(i) An indicative list of beneficiary:

- name of the beneficiary (e.g. Ministry of Foreign Affairs, immigration section of the police, coast guard, port authority, immigration section of the police, armed forces) and its legal status (e.g. Public authority, public liability company, etc.)

- with their statutory responsibilities

- the main types of tasks performed in relation to border management / visas, including tasks expected to be supported;

Add more rows as necessary.

(ii) an indicative list of tasks: describe the main types of tasks performed by the beneficiary in relation to:

- visa issuance, including tasks expected to be supported under article 10 of Regulation (EU) N^o 515/2014; or

- border management, which are expected to be supported under article 10 of Regulation (EU) N^o 515/2014. It is not necessary to describe all tasks performed by a beneficiary but only those that are linked to border management and immigration control (e.g. Armed Forces performing surveillance at sea to prevent illegal entries).

The tasks must be aggregated by geographical location where they will be performed (e.g. Consulate General in Beijing or Ministry of Foreign Affairs or Slovakian-Ukrainian border). To the extent possible provide the border section for each task described under operating support for borders.

(iii) an indicative number of staff: If applicable, please indicate the number of staff concerned and expected to be supported for each beneficiary and task (as full-time equivalent for the total duration of the operational support).

(iv) an indicative budget breakdown by type of beneficiary in the following cost categories:

Staff costs, including for training

Service costs, such as maintenance and repair

Upgrading / replacement of equipment

Real estate (depreciation, refurbishment)

IT systems (operational management of VIS, SIS and new IT systems, rental and Refurbishment of premises, communication infrastructure and security)

Operations (costs not covered by the previous above categories)

Indicative Planning Form I: Operating support for VISA
Part I.1: Indicative list of tasks
Tasks		Beneficiary	Staff
1. Consulates and other entities located in other countries
1.1
1.n
2. Central and other entities (centralised specialised services in visa issuance and whose delivery is not linked to any specific location(e.g. Ministry of Foreign Affairs – Visa Affairs Department))
2.1
2.n
Part I.2: Indicative budget breakdown				Total per beneficiary
Beneficiary:
1.1	staff costs, including for training
1.2	service costs, such as maintenance and repair
1.3	upgrading / replacement of equipment
1.4	real estate (depreciation, refurbishment)
1.5	IT systems (operational management of VIS, SIS and new IT systems, rental and refurbishment of premises, communication infrastructure and security)
1.6	Operations (costs not covered by the previous above categories)
Total:

To Add the Indicative planning form as a document:

Click on the Add button to add a new document.

The document detail pop-up window appears:

Enter or select the following information:

(1) Select the Document Type 'Operating Support visas detailed information'

(2) Enter a title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

You can add multiple attachments by clicking on the Add button
You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update to save the information.

2 Operating Support for Borders

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Indicative planning form for operating support under national programme.

This attached form will not form part of the Commission decision approving the national programme.

For each type of operating support (visa or borders) please provide:

(i) An indicative list of beneficiary:

- with their statutory responsibilities

- the main types of tasks performed in relation to border management / visas, including tasks expected to be supported;

Add more rows as necessary.

(ii) an indicative list of tasks: describe the main types of tasks performed by the beneficiary in relation to:

- visa issuance, including tasks expected to be supported under article 10 of Regulation (EU) N^o 515/2014; or

(iv) an indicative budget breakdown by type of beneficiary in the following cost categories:

Staff costs, including for training

Service costs, such as maintenance and repair

Upgrading / replacement of equipment

Real estate (depreciation, refurbishment)

IT systems (operational management of VIS, SIS and new IT systems, rental and Refurbishment of premises, communication infrastructure and security)

Operations (costs not covered by the previous above categories)

Indicative Planning Form II: Operating support for Borders
Part II.1: Indicative list of tasks
Task		Beneficiary	Staff
1. Land Borders
1.1
1.n
2. Sea Borders
2.1
2.n
3. Air Borders
3.1
3.n
4. Central and other services (centralised specialised services in border management and whose delivery is not linked to any specific location(e.g. risk analysis performed at Border Guard's headquarters, training activities))
4.1
4.n
Part II.2: Indicative budget breakdown				Total per beneficiary
1. Beneficiary:
1.1	staff costs, including for training
1.2	service costs, such as maintenance and repair
1.3	upgrading / replacement of equipment
1.4	real estate (depreciation, refurbishment)
1.5	IT systems (operational management of VIS, SIS and new IT systems, rental and refurbishment of premises, communication infrastructure and security)
1.6	Operations (costs not covered by the previous above categories)
Total:

To Add the Indicative planning form as a document:

Click on the Add button to add a new document.

The document detail pop-up window appears:

Enter or select the following information:

(1) Select the Document Type 'Operating Support borders detailed information'

(2) Enter a title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

You can add multiple attachments by clicking on the Add button
You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update to save the information.

S05 Crime

National strategy

The information in the boxes must be self-contained and cannot refer to information in any attached document or contain hyperlinks.

HR 514/2014 Article 14

Preparation and approval of national programmes

(b) an analysis of requirements in the Member State and the national objectives designed to meet those requirements during the period covered by the programme;

(d) a description of how the objectives of the Specific Regulations are covered;

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

National objectives

National objectives description

1 C - Prevention and combatting

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

2 C – Exchange of information

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

3 C – Training

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

4 C – Victim support

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

5 C – Threat and risk assessment

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

S06 Risks & crisis

National strategy

The information in the boxes must be self-contained and cannot refer to information in any attached document or contain hyperlinks.

HR 514/2014 Article 14

Preparation and approval of national programmes

(b) an analysis of requirements in the Member State and the national objectives designed to meet those requirements during the period covered by the programme;

(d) a description of how the objectives of the Specific Regulations are covered;

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the following information:

(1) Enter the text.

(2) Click on the Update link to save the information.

National objectives

National objectives description

1 R – Prevention and combatting

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

2 R – Exchange of information

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

3 R – Training

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

4 R – Victim support

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

5 R – Infrastructure

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6 R – Early warning and crisis

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

7 R – Threat and risk assessment

Clicking on the Edit button will open a pop up window allowing you to add the text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Indicative timetable

For each of the three main actions enter the year when it is planned (e.g. call for proposals), when it will be implemented (e.g. contracts/grants signed), and when the action will be closed or completed (e.g. final report).

Article 14

Preparation and approval of national programmes

c) an appropriate strategy identifying the objectives to be pursued with the support of the Union budget, with targets for their achievement, an indicative time-table and examples of actions envisaged to meet those objectives;

Clicking on the Edit button will open a pop up window allowing you to add the text.

The table becomes editable:

Enter the following information:

(1) The Name of the action, the Year of the start of the planning, the Year of the start of implementation, the Year of the start of closing

(2) Click on the Update link to save the information.

REMARK

Planning Year must be <= Implementation Year must be <= Closing Year and values must be between 2014 and 2023.

The table automatically contains 3 records for the 3 main action types for all selected National Objectives and all selected Specific Actions, except for Technical Assistance Specific Objectives and for Special Transit Scheme (Lithuania). Minimum one Action per Specific Objective / National Objective / Specific Action should be foreseen with an Action Name and with PIC dates for those Specific Objective / National Objective / Specific Action combinations having an allocation > 0 in the Financing Table.

S5 Indicators

For each indicator enter the target data to be reached after the 7 years and the source of the data (e.g. project reports).

Article 14

Preparation and approval of national programmes

f) information on the monitoring and evaluation framework to be put in place and the indicators to be used to measure progress in the implementation of the objectives pursued in relation to the baseline situation in the Member State;

Common indicators

Select an indicator and click on the Edit button to open a pop up window allowing you to enter the data.

The Edit details pop-up window appears:

Enter the following information:

(1) Enter the Target value to be reached after 7 years

(2) Enter the Source of the data

(3) Click on the Update link to save the information.

REMARK

All Common Indicators for the selected Specific Objectives will automatically be foreseen, with the default Baseline Value and the default Source of Data from the Common Indicator's definition. If a default Baseline Value exists in the Common Indicator's definition, then the Baseline Value is not updateable. Common Indicators cannot be added or deleted, only the Target Value and the Source of Data can be updated and the Baseline Value can be updated when no default is provided.

Specific indicators

In order to create a programme specific indicator click on the Add button to add a new line:

The Edit details pop-up window appears:

Note

Programme Specific Indicators can be defined under a Specific Objective and re-used under other Specific Objectives. So, the Programme Specific Indicators can be added, deleted and updated.

When deleting a record from the Indicators table referring to a Programme Specific Indicator, the Programme Specific Indicator definition gets also deleted when it is not used in any other record in the Table in any version of the Programme.

Enter the following information:

(1) Select the specific objective from the list.

The Specific Objective List contains all selected Specific Objectives.

(2) Default option is to create a new specific indicator.

(3) Enter an ID number (e.g. S.1, S.2..)

(4) Give the indicator a name.

(5) add the measurement units (e.g. number).

(6) Give an order (a number).

This is the order the Indicator will appear in the list

(7) Enter the baseline value.

(8) Enter the target value.

(9) Enter the source of the data.

(10) Click on Update to save the information.

S6 Framework

6.1 Partners

Partnership involvement in the preparation of the programme (Article 12(3) of Regulation (EU) N^o 514/2014)

Summary of the approach taken, the involvement of partners and key stages of broader consultation where relevant, including a list of the main partners (or types of partners involved or consulted.

HR 514/2014 Article 12

Partnership

3. The Member State shall involve the partnership in the preparation, implementation, monitoring and evaluation of national programmes. The composition of the partnership may vary at different stages of the programme.

Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.2 Monitoring Committee

Monitoring Committee (Article 12(4) of Regulation (EU) No 514/2014)

HR 514/2014 Article 12

Partnership

4. Each Member State shall set up a monitoring committee to support the implementation of national programmes

A Monitoring Committee should be put in place. The role and the composition of the Monitoring Committee should be described.

Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.3 Monitoring and Evaluation

Common monitoring and evaluation framework (Article 14(2)(f) of Regulation (EU) No 514/2014).

HR 514/2014 Article 12

Preparation and approval of national programme

(f) information on the monitoring and evaluation framework to be put in place and the indicators to be used to measure progress in the implementation of the objectives pursued in relation to the baseline situation in the Member State;

Clicking on the Edit button will open a pop up window allowing you to provide a brief description of the planned approach and methods to be used.

Include replies to the following:

Where will the evaluation and monitoring function be located? The entity responsible for evaluation?

Will the evaluation or monitoring be outsourced?
How will data on projects and indicators be collected (monitoring system)?

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.4 Partnership involvement

Partnership involvement in the implementation, monitoring and evaluation of the national programme (Article 12(3) and 14(2)(h) of Regulation (EU) No 514/2014).

HR 514/2014 Article 12 (3)

Preparation and approval of national programme

HR 514/2014 Article 14(2)(h)

Preparation and approval of national programme

h) a summary description of the approach chosen for the implementation of the partnership principle laid down in Article 12;

Clicking on the Edit button will open a pop up window allowing you to provide a brief description of the approach that will be taken for partners, their level of involvement and key stages of broader consultation, where relevant, including a list of the types of partners involved or consulted (or the main partners).

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.5 Information & publicity

Information and publicity (Article 14(2)(j) and 53 of Regulation (EU) No 514/2014).

HR 514/2014 Article 14(2)(j)

Preparation and approval of national programme

(j) the mechanisms and methods to be used to publicise the national programme.

Article 53 Information and publicity

1. Member States and Responsible Authorities shall be responsible for:

(a) a website or a website portal providing information on and access to the national programmes in that Member State;

(b) informing potential beneficiaries about funding opportunities under the national programmes;

(c) publicising to Union citizens the role and achievements of the Specific Regulations, through information and communication actions on the results and impact of the national programmes.

2. Member States shall ensure transparency of the implementation of the national programmes and shall maintain a list of actions supported by each national programme which shall be accessible through the website or the website portal. The list of actions shall include updated information on the final beneficiaries, the names of the projects and the amount of Union funding allocated to them.

3. As a rule, information shall be made public, except where it is restricted due to its confidential nature, particularly concerning security, public order, criminal investigations and the protection of personal data.

4. The Commission shall be empowered to adopt by delegated acts in accordance with Article 58 to lay down rules concerning the information and publicity measures for the public and information measures for beneficiaries.

5. The Commission shall, by way of implementing acts, define the technical characteristics of information and publicity measures. Those implementing acts shall be adopted by the Commission in accordance with the examination procedure referred to in Article 59(3)

Please provide a description of the mechanisms and methods to be used to publicise the national programme.

Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.6 Complementarity

Coordination and complementarity with other instruments (Article 14(2)(e) and 14(5)(f) of Regulation (EU) No 514/2014)

HR 514/2014 Article 14(2)(e)

Preparation and approval of national programme

(e) the mechanisms that ensure coordination between the instruments established by the Specific Regulations and other Union and national instruments;

HR 514/2014 Article 14(5)(f)

Preparation and approval of national programme

(f) the complementarity with support provided by other Union funds, including the European Social Fund;

Briefly describe the mechanisms to ensure coordination between the instruments established by the Specific Regulations and with other Union and national instruments. This should include, if applicable, the identification of bodies responsible for coordination in these areas and, where appropriate, the structures or arrangements (e.g. committees, consultation procedures) used for this purpose.

As regards the complementarity with other Union instruments the following should be considered:

European Structural and Investment Funds (European Regional Development Fund, European Social Fund, Cohesion Fund, European Agricultural Fund for Rural Development, European Maritime and Fisheries Fund);
Other EU Funds or programmes (e.g. Lifelong Learning Programme, Culture Programme, Youth in Action Programme);
EU external relations instruments (e.g. Instrument for Pre-accession Assistance, European Neighbourhood and Partnership Instrument, Instrument for Stability), as far as actions in or in relation with third countries are concerned.

Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.7 Beneficiaries

6.7.1 List the main types

List the five main types of beneficiaries of the programme (use the list below)

The types of beneficiaries are: State/federal authorities, local public bodies, non-governmental organisations, international public organisations, national Red Cross, International Committee of the Red Cross, the International Federation of Red Cross and Red Crescent Societies, private and public law companies, education/research organisations and social partners.

Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

6.7.2 Direct award

Indicate the national objective, when it is intended to use direct award and provide a justification for each circumstance.

Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

S7 ISF Financing plan

The financing plan of the programme (Article 14(2)(i) of Regulation (EU) No 514/2014)

HR 514/2014 Article 14(2)(i)

Preparation and approval of national programme

(i) a draft financing plan indicatively broken down by each financial year of the period, including an indication of technical assistance expenditure;

7.1 Financing plan of the national programme specifying, for the whole programming period, the amount of the total EU contribution to each specific objective pursued. The amounts for national objectives within a specific objective are indicative.

The total technical assistance expenditure is indicated though optional up-to the maximum allowed for each specific regulation.

Note

The total of ISF Borders specific objectives (1+2+3) cannot be more than the total allocation in the ISF –Borders regulation. The total ISF Police specific objectives (5+6) cannot be more than the total allocation in the ISF –Police regulation.

The total of operating support cannot exceed 40% of the total ISF-Borders programme.

Table 1 ISF - Borders

Clicking on the Edit button will open a pop-up window allowing you to enter data.

The table becomes editable:

Enter the data:

(1) Enter the amounts.

(2) Click on the Update link to save the information.

Note

The Technical Assistance amount will be validated by a validation rule so that it is maximum 500,000€ + ((Total SO1 + Total SO2 + Total SO3 + STS + TA) * 5%)

In order to ensure that the data complies with the minimum thresholds and the technical assistance levels (see validation: Validate the National programme), after the data is entered and saved, the data should be VALIDATED.

Table 2 ISF – Police

Clicking on the Edit button will open a pop up window allowing you to enter data.

The table becomes editable:

Enter the data:

(1) Enter the amounts.

(2) Click on the Update link to save the information.

Note

The Financing Plan tables only contain all selected Specific Objectives, National Objectives and Specific Actions, Technical Assistance Specific Objectives and Special Transit Scheme (Lithuania) included.

The Technical Assistance amount will be validated by a validation rule so that it is maximum 200,000€ + ((Total SO5 + Total SO6 + TA) * 5%)

Table 3 ISF Annual EU commitments

This section will be pre-filled based on the annual amounts voted to the programmes by the budget authorities.

Note

The calculated annual amounts are rounded down to the Euro. The difference with the Total Allocation will be added to the first year with a rate > 0 in the reference table.

REMARK

Table 3 will only be shown after it was encoded by the EC desk officer during the Accept Decision action, so only when the Programme version is in status ‘Decision OK’, ‘Adopted by EC’ or ‘Adopted by MS’.

When not in that status, the following message will be shown: “The annual EU commitments are not yet available for this programme version. They will be set during acceptance of the programme version”.

For ISF should be:

The total amount in the Annual EU Commitments table is equal to the total of Table 1 and Table 2.
the total Borders amount in the Annual EU Commitments table is equal to the total of Table 1.
the total Police amount in the Annual EU Commitments table is equal to the total of Table 2.

Minimum threshold derogation

Justification for any deviation from the minimum shares set in the Specific Regulations.

(Only required if the minima are not met) Article 14(5)(b) of Regulation (EU) No 516/2014)

ISF-Police 513/2014 Article 5

Global resources and implementation

6. Each Member State shall allocate the amounts for national programmes indicated in Annex III as follows:

(a) at least 20 % for actions relating to the specific objective referred to in point (a) (Crime) of the first subparagraph of Article 3(2); and

(b) at least 10 % for actions relating to the specific objective referred to in point (b) (Risk and Crisis) of the first subparagraph of Article 3(2).

Member States may depart from those minimum percentages provided that an explanation is included in the national programmes as to why allocating resources below that level does not jeopardise the achievement of the relevant objective. That explanation will be assessed by the Commission in the context of its approval of national programmes as referred to in Article 7(2).

ISF-Borders 515/2014 Article 6(2)

Resources for eligible actions in the Member States

2. Each Member State shall allocate the basic amounts for national programmes indicated in Annex I as follows:

(a) at least 10 % for actions relating to point (a) of Article 9(2);

(b) at least 25 % for actions relating to point (b) of Article 9(2);

Member States may depart from those minimum percentages provided that an explanation is included in the national programme as to why allocating resources below those minima does not jeopardise the achievement of the relevant objective. That explanation will be assessed by the Commission in the context of its approval of national programmes as referred to in Article 9(2).

ISF-Borders 515/2014 Article 9(2)

National programmes

2. Under the national programmes to be examined and approved by the Commission pursuant to Article 14 of Regulation (EU) No 514/2014, Member States shall, within the objectives referred to in Article 3 of this Regulation and taking into account the outcome of the policy dialogue referred to in Article 13 of Regulation (EU) No 514/2014, pursue in particular objectives from the following:

(a) developing Eurosur in accordance with Union law and guidelines;

(b) supporting and expanding the existing capacity at national level in visa policy and in the management of the external borders, as well as supporting and expanding measures within the area of free movement relating to the management of external borders, bearing in mind in particular, new technology, developments and/or standards in relation to the management of migration flows;

(c) supporting the further development of the management of migration flows by consular and other services of the Member States in third countries, including the setting up of consular cooperation mechanisms with a view to facilitating legitimate travel in accordance with Union law or the law of the Member State concerned and preventing illegal immigration into the Union;

(d) reinforcing integrated border management by testing and introducing new tools, interoperable systems and working methods which aim to enhance information exchange within the Member State or to improve inter-agency cooperation;

(e) developing projects with a view to ensuring a uniform and high level of control of the external border in accordance with common Union standards and aiming at increased interoperability of border management systems between Member States;

(f) supporting actions, after consulting the Frontex Agency, aimed at promoting further harmonisation of border management and in particular technological capabilities, in accordance with common Union standards;

(g) ensuring the correct and uniform application of the Union acquis on border control and visas in response to weaknesses identified at Union level, as shown by results established in the framework of the Schengen evaluation and monitoring mechanism;

(h) building the capacity to face upcoming challenges, including present and future threats and pressures at the external borders, taking into account in particular the analyses carried out by relevant Union agencies.

Please provide a detailed reasoning for derogating from the minimum shares of

25% of the Borders programme is devoted to the national capacity of both Visa (+ operating support visa) + Borders (+operating support borders).
10% of the Borders programme is devoted to EUROSUR.
5% of the Borders programme is devoted to (all together) consular cooperation + information exchange + common Union standards.
20% of the Police programme is devoted to the specific objective Crime.
10% of the Police programme is devoted to the specific objective Crisis and risk.

Clicking on the Edit button will open a pop up window allowing you to add a description text.

The Edit details pop-up window appears:

Enter the information:

(1) Enter the text.

(2) Click on the Update link to save the information.

Validate the National programme (ISF)

REMARK

The National Programme version can be validated when is in a status 'Open' and resides on your Node.

It is a must to have the role of MS Responsible Authority update.

Click on the Validate link to validate the National Programme.

The system validates the following information:

REMARK

An Error will block you from sending the NP. The error(s) should be resolved and the NP must be revalidated. Note that a Warning does not block you from sending the NP.

CODE	VALIDATION RULES	SEVERITY
2	The system validates the integrity of the input fields	Info
2.1	Validate that one and only one Responsible Authority has been specified.	Error
2.2	Validate that one and only one Audit Authority has been specified.	Error
2.3	Validate that at least one Official in charge of the Member State exists.	Warning
2.4	Validate that only Specific Objectives corresponding to the Fund of the Programme are used (implicit in web).	Error
2.5	Validate that only Specific Actions for Specific Objectives corresponding to the Fund of the Programme are used (implicit in web).	Error
2.6	Validate that only National Objectives corresponding to the Fund of the Programme are used (implicit in web).	warning
2.7	Validate that only Special Cases Resettlement, Transfer, Relocation (2015/1523), MS Relocation and Admission (2016/1754) are used in an AMIF Programme.	Error
2.8	Validate that only Special Case Operating Support for Special Transit Scheme for Lithuania is used in an ISF Programme for Lithuania (implicit in web).	Error
2.9	Validate that each Specific Objective selected in the Programme has all its Common Indicators (implicit in web).	Error
2.10	Validate that the Financial Plan by Specific Action contains the records of all selected Specific Actions of the Programme (implicit in web).	Error
2.11	Validate that the Financial Plan by National Objective contains the records of all selected National Objectives of the Programme (implicit in web).	Error
2.12	Validate for resettlement and for relocation and transfer and for Admission that the columns for periods after the Programme Version creation year + 1 are empty.	Error
2.13	Validate for resettlement and for relocation and transfer and for Admission that the columns for periods before the Programme Version creation year are not modified (implicit in web).	Error
2.14	Validate for subsequent versions > 1 that compared to the previous version no Specific Objectives, National Objectives or Specific Actions were removed (implicit in web).	error
2.15	Validate if new EC Decision is required for versions > 1. New EC Decision is required when fields belonging to the EC Decision are modified/added/removed. These fields are all fields except those used in the Authorities section and the Management and Control System field. For the Financial Plan, amounts within a Specific Objective can be modified without the need for a new EC Decision, as long as the total per Specific Objective stays the same.	warning
2.16	Validate in case of a minor revision that the MS Amending Decision Number, the MS Amending Decision Date and the MS Amending Decision Entry Into Force Date are provided.	error
2.18	Validate that in the Indicative Timetable When a value is entered in one of the year columns, that Start <= Implementation <= Closing and that their values are between 2014 and 2023. When action name is not null then the year columns are not null and vice versa. Minimum one Action per Specific Objective / National Objective / Specific Action is foreseen with an Action Name and with values in the Year columns for those Specific Objective / National Objective / Specific Action combinations having an allocation > 0 in the Financing Table, except for Technical Assistance Specific Objectives and for Special Transit Scheme (Lithuania).	error
2.19	Validate that the Timetable contains 3 records for each selected National Objective and each selected Specific Action, except for Technical Assistance Specific Objectives and for Special Transit Scheme (Lithuania)(implicit in web).	error
2.20	Validate that maximum 10 Delegated Authorities exist.	Warning
2.21	Validate that in ISF, the Total Operating Support (SO3) is smaller or equal to 40% of the Total ISF Borders Allocation (SO1 + SO2 + SO3 + STS + TA).	Error
2.22	Validate that: the Total Programme Allocation (National Objectives + TA) equals the Total Allocation for Basic Amounts foreseen in the Financial Perspectives. For ISF this has to be checked seperatly for ISF-P and ISF-B (error) the Total Programme Allocation (Special Cases) equals the Total Allocation for Special Cases foreseen in the Financial Perspectives (warning – currently not implemented because we don’t have financial perspectives for these types). the Total Programme Allocation (Specific Actions) equals the Total Allocation for Specific Actions foreseen in the Financial Perspectives (warning - currently not implemented because we don’t have financial perspectives for these types).	Error Warning Warning
2.23	Validate respect of minimum threshold in AMIF programme (Threshold only applies to basic amounts, so no Special Cases, nor Specific Actions should be included in this calculation) (warning): Total NOSO1 (Asylum) is minimum 20 % of Total Allocation (NOSO1 + NOSO2 + NOSO3 + NOSO4 + TA) Total NOSO2 (Integration/legal migration) is minimum 20 % of Total Allocation (NOSO1 + NOSO2 + NOSO3 + NOSO4 + TA) If one of the above conditions are not met then minimum Threshold Reason cannot be null (error)	Warning
2.24	Validate respect of minimum threshold in ISF programme (Threshold only applies to basic amounts, so no Special Cases, nor Specific Actions should be included in this calculation) (warning): SO1.NO1 (National Capacity Visa) + SO2.NO6 (National Capacity Borders) + SO3.NO1 (Operating Support Visa) + SO3.NO2 (Operating Support Borders) is minimum 25 % of Total Borders Allocation (NOSO1 + NOSO2 + NOSO3 + TA) SO2.NO1 (Eurosur) is minimum 10 % of Total Borders Allocation (NOSO1 + NOSO2 + NOSO3 + TA) SO1.NO3 (Consular cooperation) + SO2.NO2 (Information exchange) + SO2.NO3 (Common Union standards) is minimum 5 % of Total Borders Allocation (NOSO1 + NOSO2 + NOSO3 + TA) Total NOSO5 (Preventing and combating crime) is minimum 20 % of Total Police Allocation (NOSO5 + NOSO6 + TA) Total NOSO6 (Risk and crisis) is minimum 10 % of Total Police Allocation (NOSO5 + NOSO6 + TA) If one of the above conditions are not met then minimum Threshold Reason cannot be null (error)	Warning
2.25	Validate that all integral documents have at least one attachment with a length > 0	Error
2.26	Validate that the Technical Assistance amount in Table 1 ISF-Borders is maximum 500,000€ + ((Total SO1 + Total SO2 + Total SO3 + STS + TA) * 5%)	Error
2.27	Validate that the Technical Assistance amount in Table 2 ISF-Police is maximum 200,000€ + ((Total SO5 + Total SO6 + TA) * 5%)	Error
2.28	Validate that the Technical Assistance amount in Table 1 AMIF is maximum 1,000,000€ + ((Total SO1 + Total SO2 + Total SO3 + Total SO4 + Total Special Cases + TA) * 5.5%)	Error
2.29	Validate that each Specific Objective is selected with the exception of AMIF SO4 Solidarity and that all its National Objectives are selected.	Error
2.30	Validate that the following text fields are not empty: Summary of the management and control system (General section) Executive summary (Section 1) Baseline (Section 2) Framework (all parts of Section 6)	Error
2.31	Validate that the maximum number of programme specific indictors is 5 for AMIF and 10 for ISF.	Error
2.32	Validate that if the Resettlement total is > 0, the justification text field is not empty (Section 4.1)	Error
2.33	Validate for Relocation and Transfer that the 'From' column is different from the 'To' column.	Error
2.34	Validate for Relocation and Transfer that either the 'From' or the 'To' column is the country of the Programme.	Error
2.35	Validate for Relocation that the "From" contains a "From" Country from the Relocation Quota for the specific Relocation Type and the "To" contains a "To" Country from the Relocation Quota for the specific Relocation Type.	Error
2.36	Validate when Resettlement Quota exist for the Programme Country that the total number of applicants for Resettlement Priorities (Resettlement is Priority = true) for the Quota Periods are identical.	Warning
2.37	Validate for Transfer that the "From" is a Member State different from the Programme Country and the "To" is the country of the Programme.	Error
2.38	Validate when Relocation Quota exist for the Programme Country either as "To" or "From" Country, that the total number of applicants for the specific relocation Type for the Quota Periods are identical.	Warning

After all errors have been resolved the status of the NP becomes 'Ready to send'.

An example of a validation window:

Send the National Programme (ISF)

REMARK

The NP can only be sent once the Validation Errors have been removed and the status of the NP is 'Ready to send' or 'Sent'.

The '4 eye principle' must be respected. Therefore, the user sending must be different from the user who last validated.

It is a must to have the role of MS Responsible Authority send.

The Sending of information by a Member State to the Commission should be electronically signed in accordance with Directive 1999/93/EC. Sending of the different objects is generating a snapshot document and after the sending an acknowledge document is generated by the European Commission.

Click on the Send link to send the National programme.

The system will ask you to confirm the send action:

Click on Yes to confirm or on No to return to the National Programme.
The Sending of information by a Member State to the Commission should be electronically signed in accordance with Directive 1999/93/EC.

Sending of the different objects is generating a snapshot document and after the sending an acknowledge document is generated by the European Commission.

This acknowledge document is signed but the Member State was not signing the snapshot document. The EU Login now provides a functionality of signing without forcing the user to have a certificate. The action to sign will only be triggered when sending to the European Commission:

(1) Enter your SFC2014 Password

(2) Click on the 'Sign' button

On success, the National Programme has been sent to the Commission or to an upper Node. When sent to an upper Member State Node, the status is set to 'Sent'. When sent to the Commission and when it concerns a Minor modification, the status is set to 'Adopted by MS' else the status is set to 'Sent'.

A Minor modification is a modification which does not modify data which is part of the Commission Decision.

Return National Programme (ISF) for Modification

REMARK

The Member State must request to return the OP uploading a document called 'MS Request to return programme version for modification'.

The Operational Programme version is in a status 'Sent' at the level of the Commission, or in a status 'Sent', ‘Open’, ‘Ready to send’ or ‘Returned for modification by MS’ at the owner node of the Member State and a lower Node exists.

This scenario occurs when at the request of the Member State the Commission return an OP Version for modification because it is incomplete or incorrect and needs to be modified.

Click on the Add button to add the return document called 'MS Request to return programme version for modification'.

The Documents Details screen appears:

Enter or select the following information:

(1) Select a Document Type called 'MS Request to return programme version for modification'.

(2) Enter a title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

You can add multiple attachments by clicking on the Add button
You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update & send to send the information.

On success, the Operational Programme has been set in status 'Return for Modification by MS'.

Delete the National programme (ISF)

REMARK

A National programme can be deleted only if its status is 'Open', 'Ready to send' or 'Returned for modification by MS' and has never been sent to the Commission before.

It is a must to have the role of MS Responsible Authority update.

Click on the Delete link to remove the National programme from the system.

The system will ask you to confirm the delete action:

Click on Yes to confirm or click on No to return to the National programme.

On success, the National Programme is physically deleted from the system.

Cancel the National programme (ISF)

REMARK

A National programme can be cancelled only if its status is 'Open', 'Ready to send' or 'Returned for modification by MS' and has never been adopted by the Commission before and contains sent Documents.

It is a must to have the role of MS Responsible Authority update.

Click on the Cancel link to remove the National programme from the system.

The system will ask you to confirm the cancel action:

Click on Yes to confirm or click on No to return to the National Programme.

On success, the National Programme has been cancelled and its status was set to 'Cancelled'.

Create a New Version of the National Programme (ISF)

REMARK

A New Version can only be created when the current NP version is in status 'Returned for modification by EC', 'Adopted by MS', ‘Adopted by EC’, ‘Non Adopted by EC’, 'Cancelled' or 'Withdrawn at the request of the MS'.

It is a must to have the role of MS Responsible Authority update.

Click on the Create New Version link to create a new version of the National programme.

The system will ask you to confirm the creation of a new version:

Click on Yes to confirm. Click on No to return to the National Programme.

On success, a new version of the National Programme has been created as a copy of the last version. Its status was set to 'Open' and the version number was incremented by one when the previous version was adopted by MS or by EC or Non Adopted by EC (ex. 1.0  2.0) or the working version was incremented by one when the previous version was returned for modification by the Commission or cancelled (ex. 1.0  1.1).

When the status of the last version was Withdrawn at the request of the MS and the user has chosen to create a new version based on the withdrawn version or on the last adopted version, then the version is incremented by one (ex. 1.0 -> 2.0).

REMARK

MS Amending Decision Number, MS Amending Decision Date and MS Amending Decision Entry into Force Date are only available in versions > 1 and need to be filled in when the MS wants to create a version containing modifications which do not require a Commission Decision.

This kind of version will automatically be set to 'Adopted by MS' when sent to the Commission and when only non-decisional parts of the National Programme have been modified.

Withdraw National Programme (ISF)

REMARK

The Member State must request to withdraw the National Programme uploading a document called 'MS Request to withdraw programme version'.

The Operational Programme version is in a status 'Sent' or 'Returned for modification by EC’ at the level of the Commission, or in a status ‘Open’, ‘Ready to send’, ‘Returned for modification by MS’ or ‘Cancelled’ at the owner node of the Member State and has previously been sent to the Commission.

This scenario occurs when at the request of the Member State the Commission withdraw an OP Version and stop the amendment procedure.

Click on the Add button to add the withdraw document called 'MS Request to withdraw programme version'

The Member State must request to withdraw the National Programme uploading the withdraw document and entering the mandatory information.

Enter or select the following information:

(1) Select a Document Type called 'MS Request to withdraw Programme version'.

(2) Enter a title for your Document

(3) Enter a Document Date

(4) Click on the Add button to add a new attachment

You can add multiple attachments by clicking on the Add button
You can remove unwanted attachments by selecting the attachment and clicking on the Remove button

(5) Enter a Title for your attachment.

(6) Select the Language of the document.

(7) Select the file to upload.

(8) Click on Update to save the information or on Update & send to save the information and send the document to the Commission.

On success, the National Programme version status was set to 'Withdrawn at the request of the MS'.

Remark

Withdrawals are subject to confirmation by the Commission.

As a consequence of the withdrawal, the ongoing programme amendment will be deemed as never submitted and have no legal effect.