Final Report (EGF)
PURPOSE OF THIS FUNCTIONALITY
This document describes the different steps and action options at the level of the Commission for the Final Report for the European Globalisation Adjustment Fund (EGF).
CONCERNED FUNDS
EGF
USER ROLES AND PERMISSIONS NEEDED
You are an identified user in SFC2014 and you have the role of EC Operational Agent (ECOA).
BEFORE YOU START, CHECK THAT…
The Final Report EGF has been sent to the Commission: The status is set to 'Sent'.
Workflow
This section shows the lifecycle to create and manage the Final Report (EGF).
If the Commission rejects a Final Report, it is returned and a new version has to be created and go through the whole process. There are no modifying Final Report once it has been submitted. The Commission cannot change a Final Report – only respond.
Click here to see the Final Report EGF workflow diagram in high resolution.
Documents
Document Types
The following documents will be foreseen:
|
Description |
Internal Code |
Non-integral |
Integral |
System |
Required |
|
Official Commission's Observations |
IR.OCO |
|
X |
|
|
|
EC Winding Up Letter |
IR.WUL |
|
X |
|
X |
|
Other Commission Document |
IR.OC |
X |
|
|
|
|
Other Commission Internal Document |
IR.OI |
X |
|
|
|
|
Acknowledgment of Receipt |
ACK.IRSNT |
|
|
X |
X |
Uploading using Commission/ARES reference
As a Commission user you can import your document directly from ARES to be uploaded in SFC2014 by entering the ARES reference number in the Commission Reference field (in the documents section). The ARES number will be immediately validated.
1. Enter the following information:
(1) Enter the Document Type (if applicable)
(2) Enter the Title
(3) Enter the Document Date
(4) Enter the Commission Reference ARES number
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
(5) Click Yes to confirm the action
|
Remark |
If you get an "invalid ARES number" (the number cannot be found in ARES), check the ARES number has been entered correctly: Ares(2015)+digits with no space. If the ARES reference has been entered correctly, then check that the Document has been filed correctly in ARES. If the problem persists, please provide us with the document ARES number, the 'type' of document you are trying to upload in SFC2014, and the CCI of the Programme. We can then verify if there is a problem with the registration. |
Hiding Attachments Uploaded from ARES
Attachments can also be hidden once the Commission Documents have been imported from ARES, so that the receiver will not be able to view them:
2. Scroll right and select the Hide Content option and click on Update to hide the attached file
Action Options
1. Login to https://webgate.ec.europa.eu/sfc2014/frontoffice/ui
2. To access into the Final Report (EGF) section, first click on the Final Report (EGF) link in the menu. You are automatically redirected to the Final Report search screen.
Choose the Final Report (EGF) version you want from the list in the search screen and click on Show final report link
A number of Action Options are available:
Return Final Report (EGF) for modification
An EC Operational Agent User with Update access can return a Final Report EGF version containing missing elements or found incorrect. The Final Report has been Sent to the Commission.
1. Click on the Return for modification link:
The system will ask you to confirm the action.
During return the EC User can optionally add a document ‘Official Commission's Observations’ with attachments that will be send together with the return action to the Member State.
This can be done either by using the Commission Reference ARES number OR by manually uploading the documents.
Optionally attach ‘Official Commission’s Observations’ Document
After clicking on the Return for modification link the confirmation screen appears:
2. Enter the following information:
(1) Enter the Reason for Return (mandatory).
Optionally you can add the document ‘Official Commission’s Observations’:
(2) Enter the Title
(3) Select the Document Date
(4) The attachments can be uploaded by entering the ARES number under Commission Reference
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
OR (to manually upload attachments):
Click on the Add button 
to add the Observation documents
(5) Enter the document Title
(6) Select the document Language
(7) Select the file to upload from your PC
(8) Click Yes to confirm the action and send the Observations document.
On success the status will be 'Returned for Modification by EC'.
Finish Winding Up
An EC Operational Agent User with Update access is allowed to finish the winding up of the Application and its Final Report. The Final Report version is in status Sent at the level of the Commission.
|
REMARK |
It is equivalent to the generic ‘Accept’ action. During winding up by the Commission, the EC Operational Agent must add a document "EC Winding Up Letter" (IR.WUL) with attachments that will be send together with the action to the Member State. |
1. Click on the Finish winding up link:
The system will ask you to confirm the action.
This can be done either by using the Commission Reference ARES number OR by manually uploading the documents.
Attach the ‘EC Winding Up Letter’
After clicking on the Finish winding up link the confirmation screen appears:
2. Enter the following information:
Enter the Title
Select the Document Date
The attachments can be uploaded by entering the ARES number under Commission Reference
The system will detect the document(s) from ARES and the attachments will be automatically uploaded
OR (to manually upload attachments):
Click on the Add button to add the Observation documents
Enter the document Title
Enter the document Language
Select the file from your PC
Click Yes to confirm the action and send the EC Winding Up Letter to the MS.
On success, the Final Report version status was set to 'Winding up finished'.
Reopen the Final Report (EGF)
An EC User with Update access can reopen a Final Report EGF version previously finished or returned for modification by EC when it is in a status 'Returned for Modification by EC' or 'Winding up finished'.
|
REMARK |
No more recent Final Report Version in a status 'Winding up finished' or 'Returned for Modification by EC' exists. When re-opening a 'Returned for Modification by EC', no more recent work version exists. |
1. Click on the Reopen link:
The system will ask you to confirm the action:
2. Click Yes to confirm or No to return to the previous status.
On success, the Final Report is reopened and its status is set to ‘Sent’ at the level of the Commission.